Advertisement: Operations Specialist (NOC), FT, Garowe, Somalia #133826

Job no: 590683

Position type: Fixed Term Appointment

Location: Somalia

Division/Equivalent: Nairobi Regn’l(ESARO)

School/Unit: Somalia

Department/Office: Garoowe, Somalia

Categories: Operations

UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence.

At UNICEF, we are committed, passionate, and proud of what we do for as long as we are needed. Promoting the rights of every child is not just a job – it is a calling.

UNICEF is a place where careers are built: we offer our staff diverse opportunities for professional and personal development that will help them reinforce a sense of purpose while serving children and communities across the world. We welcome everyone who wants to belong and grow in a diverse and passionate culture, coupled with an attractive compensation and benefits package.

Visit our website to learn more about what we do at UNICEF.

For every child, Results.

UNICEF Somalia | UNICEF Somalia

How can you make a difference?

Purpose of the job

As a Strategic Business Partner, the incumbent will be accountable for strategic operations functions (valuing people, valuing money, valuing risk management, valuing systems and structures and valuing partners), facilitate change, provide risk informed, solution-focused analysis, advice and services and contribute to programme and management decisions for delivering results for children in specific operational contexts. Operations Manager will accomplish this by:

•  Facilitating services in the functional areas of operations support: budget, financial management and reporting, facilities management, administration, supply and logistics management, information and communications technology and human resources;
•  Supporting the line manager to implement career development, opportunities for staff;
•  Acting as a member of the Country Management Teams, representing the organizational risks, governance systems and policies, and promoting results-based management.
•  Understanding business needs for the office, to anticipate challenges, propose viable/creative solutions aimed at value for money.
•  Providing key contribution to CPD, CPMP, AMP and support to Results Based Management and implementation using Value for Money criteria.
•  Promoting the fundamentals of ICT management, information security and controls;
•  Supporting supply and logistics strategies and interventions to meet programmatic needs while ensuring Value for Money (VfM), including procurement of fit for purpose products and services, and providing advisory support to governments, national systems and partners on supply chain management;
•  Supporting the country office during external and internal audit reviews including HACT financial assurance activities and responding to audit observations and monitoring implementation of recommendations.
•  Providing regular feedback on risks and achievements of operations functions in the office;
•  Leading on facility management with a specific focus on inclusive accessibility, eco sustainability and common premises;
•  Supporting the management of PSFR operations and promoting efficiency across systems and processes, where applicable.

The Operations Specialist will be entrusted with the following five pillars, the core focus of all operations functions: Valuing People, Valuing Money, Valuing Risk Management, Valuing Systems and Structures, Valuing Partners.

If you would like to know more about this position, please review the complete Job Description here: JD- Operations Specialist (NOC) Fixed Term -final.docx

Minimum requirements:

• •  An Advanced University Degree (Master’s and above) in one of the following areas is required: Business management; Financial management; Accounting; Public Finance; and related operations function (Supply Chain, Human Resources, Information Technology, International Business, Project management, etc.) is required or a full professional accounting designation (CA, ACA, ACCA, CPA, CIMA, CPFA, Expert Comptable) from an internationally recognized institute/body of accountancy with valid membership in good standing is required.
  •  A minimum of 5 years of professional experience, at the national and/or international level, is required, specifically in implementing organizational initiatives in one or more operations management areas including budget; financial management and reporting; facilities management; administration; supply and logistics management; information and communication technology; human resources.

•  Familiarity with Microsoft Office applications is required
•  Language Requirements: Fluency in English is required. Knowledge of another official UN language or local language of the duty station is considered as an asset.

Desirables:

•  Prior experience in the development sector or UN system/ international NGOs would be an asset.
•  Additional experience in one or more of the following areas, would be desired:
  •  Audit and investigations
  •  Safety and security
  •  Grant Management
  •  Enterprise Risk Management
•  Experience in a UN system agency, large private or public company, or experience working in a developing country and/or humanitarian/ emergency context is an asset.
•  Experience in working with corporate ERPs (Enterprise Resource Planning) and IPSAS (International Public Sector Accounting Standards) is highly desirable.

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

The UNICEF competencies required for this post are…

(1) Builds and maintains partnerships

(2) Demonstrates self-awareness and ethical awareness

(3) Drive to achieve results for impact

(4) Innovates and embraces change

(5) Manages ambiguity and complexity

(6) Thinks and acts strategically

(7) Works collaboratively with others

(8) Nurtures, leads and manages people

Familiarize yourself with our competency framework and its different levels.

UNICEF promotes and advocates for the protection of the rights of every child, everywhere, in everything it does and is mandated to support the realization of the rights of every child, including those most disadvantaged, and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, minority, or any other status.

UNICEF encourages applications from all qualified candidates, regardless of gender, nationality, religious or ethnic backgrounds, and from people with disabilities, including neurodivergence. We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF provides reasonable accommodation throughout the recruitment process. If you require any accommodation, please submit your request through the accessibility email button on the UNICEF Careers webpage Accessibility | UNICEF. Should you be shortlisted, please get in touch with the recruiter directly to share further details, enabling us to make the necessary arrangements in advance.

UNICEF does not hire candidates who are married to children (persons under 18). UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check, and selected candidates with disabilities may be requested to submit supporting documentation in relation to their disability confidentially.

UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station is required for IP positions and will be facilitated by UNICEF. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Should you be selected for a position with UNICEF, you either must be inoculated as required or receive a medical exemption from the relevant department of the UN. Otherwise, the selection will be canceled.

Remarks

As per Article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity.

UNICEF is committed to fostering an inclusive, representative, and welcoming workforce. For this position, eligible and suitable female candidates are encouraged to apply.

Previous applicants are encouraged to reapply if they meet the qualifications for this specific position.

Government employees who are considered for employment with UNICEF are normally required to resign from their government positions before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

UNICEF does not charge a processing fee at any stage of its recruitment, selection, and hiring processes (i.e., application stage, interview stage, validation stage, or appointment and training). UNICEF will not ask for applicants’ bank account information.

Humanitarian action is a cross-cutting priority within UNICEF’s Strategic Plan. UNICEF is committed to stay and deliver in humanitarian contexts. Therefore, all staff, at all levels across all functional areas, can be called upon to be deployed to support humanitarian response, contributing to both strengthening resilience of communities and capacity of national authorities.

All UNICEF positions are advertised, and only shortlisted candidates will be contacted and advance to the next stage of the selection process. An internal candidate performing at the level of the post in the relevant functional area, or an internal/external candidate in the corresponding Talent Group, may be selected, if suitable for the post, without assessment of other candidates.

Additional information about working for UNICEF can be found here.

Advertised: Jan 29 2026 E. Africa Standard Time

Application close: Feb 05 2026 E. Africa Standard Time

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Qatar Charity is one of the leading non-profit organizations in the Arabian countries and the world. It was established in 1992 for the purpose of developing Qatari communities and the surrounding destitute communities regardless of their race, gender and cultural differences.

Qatar charity is active in a number of sectors significantly in sustainable development, fighting against poverty, and relief for the emergency afflicted situations. Qatar charity enjoys the consultative status with the Organization of Islamic Cooperation as it is a founding member of the Arab Network for Development in Cairo since 1999.

Qatar Charity enables people to survive, recover and rebuild their lives while also empowering them to become self-sufficient through practical knowledge, focused expertise and innovative solutions.

QC started its field office in Somalia in 2007 working in both development and emergency relief programming. Throughout its present in Somalia, it has worked in 6 strategic sectors including FSL, WASH, Education, Health, Shelter and Protection. It works both federal government of Somalia as well as state level institutions to better deliver programs in coordinated approach.

QC believes in fundamental dignity of everyone and works with all people regardless of their faith, race, gender or political beliefs.

Job Summary:

• Provide financial reports and interpret financial data regarding the office’s status to direct supervisors, along with recommendations and proposals.
• Analyze daily financial activities and offer advice and guidance to subordinates on future financial planning.
• Recommend strategic plans that support maintaining stable and efficient management of the office’s assets and available cash.
• Enable stakeholders to make sound financial decisions and achieve the organization’s objectives in the most efficient and effective manner.

Key Responsibilities:

• Prepare the budget forecast in alignment with strategic objectives, in coordination with the Office Manager and direct supervisors.
• Monitor the annual plan and budget forecasts, ensure their implementation, and submit periodic follow-up reports.
• Ensure the accounting records and books of the field office comply with approved financial systems and procedures, following the accounting standards of both the organization and the host country.
• Prepare financial statements, reports, final accounts, and annual closures, and oversee all financial and accounting activities with corresponding reporting.
• Analyze costs of products and contributions, as well as operational results and actual office performance compared to work plans.
• Review required administrative and financial data and reports and prepare monthly and quarterly reports for the headquarters and donors.
• Supervise the office’s financial operations, set goals and objectives, and design a framework to facilitate the review and approval of all financial transactions, ensuring compliance with policies and procedures.
• Ensure the implementation of financial decisions issued by headquarters and review accounts accordingly.
• Apply and monitor financial control systems effectively.
• Approve final inventory adjustment entries and submit them for final approval by the financial management at headquarters.
• Prepare audit files for internal and external auditors, ensuring all financial documents are reviewed and available when needed.
• Coordinate directly with the external auditor to prepare annual financial statements.
• Safeguard the office’s assets, investments, and projects through financial oversight.
• Manage office treasury, supervise inventory operations, and record assets.
• Review insurance procedures for the organization’s assets and properties against risks such as fire, theft, or accidents, and verify the adequacy of coverage.
• Supervise the accounting staff in the field office.

Qualifications and experience

• Candidate shall have a minimum bachelor’s degree in accounting.
• Preference will be given to candidates with professional certifications such as CPA, CMA, or ACCA.
• Prior experience in working with International Non-Governmental Organizations (INGOs)/UN is required.
• Practical experience with ERP systems is essential; familiarity with Microsoft Dynamics 365 (MCD365) is highly preferred.
• Minimum of 10 years of hands-on experience in finance operations.
• Proficiency in Arabic is highly recommended.
• Must demonstrate compliance with the laws and regulations of the country.
• Strategic thinking and planning capabilities.
• Full understanding of accounting treatments for financial statement items.
• Extensive experience in preparing annual budgets and detailed budgets for programs and activities.
• Strong interpersonal skills and ability to work collaboratively.
• Proficiency in using Microsoft Office applications.

Additional Skills

• Proven experience in the financial sector, covering various roles and financial analysis.
• Broad understanding of general financial trends and developments.
• Strong knowledge of budget preparation processes.
• Proficiency in preparing journal entries and annual inventory adjustments.
• Experience in closing financial years and reconciling both summary and detailed balances.

Organization

iMMAP Inc. is an international nonprofit organisation that provides information management services to humanitarian and development organizations. Through information management, we help our partners target assistance to the world’s most vulnerable populations. At the core of our philosophy is the belief that better data leads to better decisions, and better decisions lead to better outcomes. iMMAP Inc. provides critical support to information value chains, helping our partners address operational and strategic challenges in both emergency and development contexts by enabling evidence-based decision-making that drives meaningful results.

Background

iMMAP Inc.’s present project is designed to strengthen the information management capacities of the Somalia Explosive Management Authority (SEMA). Earlier in late 2023, iMMAP Inc. introduced the Humanitarian Information Support Team (HIST) in Somalia. This demand-driven and centralised Information Management request system simplifies the support provided to local and international humanitarian actors involved in the Somalia Response. The initiative centred on the establishment of an Information Management Unit that supports and collaborates with humanitarian actors, including UN Agencies, NGOs and INGOs working across various clusters and sectors, including UNOCHA, Food Security and Livelihood, Nutrition and WASH clusters, to enhance data collection, validation, analysis, and reporting. This initiative included the capacity building of the partners, development of interactive dashboards, spatial analysis, and mapping to support processes like the Humanitarian Needs Overview (HNO) and Humanitarian Response Needs Plan (HRNP). In the first half of 2024, the project has facilitated the increased involvement of stakeholders, including the Operational Cell (OC), Area Based Coordination structures (ABCs), Somalia Disaster Management Agency (SoDMA), and Somalia NGO Consortium (SNC). This expansion has enhanced efforts to meet the urgent needs of Somalia’s vulnerable populations amidst the ongoing crisis.

Description of Duties

iMMAP Inc. is looking for an Admin & Finance Assistant to support the Country Representative in routine administrative tasks, including finance and procurement matters. The tasks include, but not limited to;

• Ensure compliance with iMMAP Inc.’s global operating principles and risk management policies.
• Provide administrative support for organising the workshops, meetings, and events.
• Coordinate with the HQ finance team to manage petty cash and cash advances.
• Maintain records of bank statements, cash disbursements, and reconciliations.
• Assist with preparing bank payment requests and wire transfers.
• Follow up with the bank on account-related issues and ensure timely transactions.
• Liaise with legal advisor and or relevant authorities to ensure organisational compliance with local laws.
• Assist in collecting and submitting the income and withholding tax documentation and processes.
• Coordinate with finance or tax consultants during quarterly or annual tax filings.
• Ensure compliance with local income tax laws and reporting deadlines.
• Maintain documentation of employee tax contributions and benefits.
• Coordinate entire immigration processes with relevant authorities; documentation for staff work permits, visas, and renewals.
• Maintain proper records of contracts, MoUs, and legal documents.
• Support the onboarding of international staff through immigration procedures.
• Ensure suppliers provide proper documentation for goods and services.
• Maintain an up-to-date asset register when procuring and disposing of items.
• Maintain accurate inventory records, ensuring all assets are documented.
• Perform other administrative duties as assigned.

Requirements

• Education
• University or Institute degree in business administration, finance or a relevant field
• Experience
• With at least 2 years of work experience in the Administration field.
• Soft skills
• Flexible and adaptable to any situation.
• Ability to translate English into Somali and vice versa.
• Ability to work independently while under pressure and during long hours.
• Excellent work habits with a willingness to work in a multi-cultural environment.
• Excellent organisational skills, including proven ability in administration, financial and logistics.
• Excellent communication skills, including drafting documents;
• Programmes
• Excellent computer skills in Windows and Microsoft Office, especially MS Excel and MS Word.

Guiding Principles

Personnel are expected to conduct themselves in a professional manner and respect local laws, customs and iMMAP Inc.’s policies, procedures, and values at all times and in all Countries.

iMMAP Inc. has zero-tolerance for sexual harassment, exploitation and abuse, human trafficking, child abuse and exploitation. Any violations of these principles and policies will be treated as serious misconduct.

iMMAP Inc. is an Equal Opportunity Employer regardless of background.

Position Objective

Diakonie Katastrophenhilfe (DKH) is a German non-government organization (NGO) that renders humanitarian aid in 31 countries with 13 offices across the world. DKH supports people who are affected by crisis related to natural hazards, war, and displacement and focuses on locally led responses by working in collaboration with a global network of partner organizations. Fostering locally led and owned humanitarian action; a long-term equitable partnership approach lies at the very core of our work. Continuously striving to facilitate mutual learning and capacity exchange, DKH aims to identify innovative and customized programmatic approaches and cooperation models. The organization actively seeks to shift power to local/national partners and communities through the transfer of decision-making and funding opportunities to directly address their own priorities, while amplifying their voices of local/national partners and communities in humanitarian action. DKH is part of the Protestant Agency for Diakonie and Development (EWDE) based in Berlin, Germany.

Since the end of 2021, Diakonie Katastrophenhilfe (DKH) has been working on reorganizing its global offices, guided by the vision to strengthen regional and local structure. While DKH understands itself as one unified organization that transcends geographical boundaries, operative decision-making power is strategically positioned where operations happen.

The Regional East and southern Africa Hub, based at a location of strategic importance for the humanitarian program of DKH, serves as the key actor for DKH’s humanitarian program. It pools resources and holds accountability for strategically designing regional strategies and programming, while fostering innovation and providing partner organizations with local operational and technical support, and capacity-building services. On the other hand, DKH Berlin maintains a focused role on enabling external structures through technical advice, procedural guidance, standard-setting and quality control, as well as providing the global strategic framework that support DKH’s mission to empower partners and engage in locally led and owned humanitarian assistance

Aligned to the Regional Office in Nairobi, DKH runs an office in Mogadishu responsible for the oversight and technical support for humanitarian and transitional aid activities implemented through local partner organisations. Project activities are located in several regions in South Central Somalia.

The Finance Coordinator ensures compliance with DKH operational and financial policies in the Somalia mission, donor regulations, and local laws while maintaining accurate accounting systems and reporting. The role oversees grant and resource management to guarantee donor compliance, precise budgeting, and effective financial monitoring that supports the organization’s humanitarian goals. The role strengthens internal controls to promote financial integrity. Additionally, the Finance Coordinator builds partner financial capacity, and proactively identifies and mitigates financial risks to safeguard the organization’s assets and reputation.

DUTIES & RESPONSIBILITIES

Budgeting and Reporting

• Collaborate with the country director in developing the master operational budget for the Somalia office, ensuring alignment with the overall financial strategy of the region.
• Analyze financial and budget variance analysis and give insights to support decision-making and resource allocation.
• Consolidate accurate and timely monthly financial reports for the office expenses ensuring adherence to reporting deadlines and organizational standards.
• Review financial reports for all running projects and report to the country director before submission to the head office.

Quality assurance/ Internal controls

• Create in collaboration with the Operations Manager in Nairobi, standardized formats and checklists for internal controls following the organization’s standards and procedures.
• Identify and maintain robust financial controls and systems to safeguard assets, prevent fraud, and ensure the accuracy and reliability of financial information.
• Specify and support DKH implementing partners to be compliant with operating procedures and standards.
• Conduct periodic spot checks on the implementing partners to evaluate the robustness of internal controls, identify any potential financial risks or irregularities, recommend corrective actions where necessary and follow up on implementation.

Team supervision and Capacity building

• Training and mentoring implementing partners on financial and operational best practices, ensuring a high level of competency within the teams.
• Supervise and mentor the Finance Officer to ensure the effective execution of financial tasks and processes, providing strategic guidance and support to maintain operational efficiency.
• Pro-actively address performance issues through timely constructive feedback and coaching.
• Provide strategic support and training to partner organizations on enhancing their internal control systems and project accountability frameworks, as needed.

Strategy and Planning

• Collaborate with the country director in providing strategic input to the development and implementation of the office goals and objectives.

Accounting and treasury management

• Oversee the coordination and maintenance of accurate financial records, ensuring the proper management of the books of accounts for the Somalia office. Regular review of the data files in the accounting software.
• Focal point for the financial processes and data entry on the project management software including funds transfers, budget upload, reporting, project closure etc.
• Conduct regular bank and cash reconciliations, as well as end-of-year and ad hoc balance reconciliations.
• Monitor the petty cash and bank balances to ensure liquidity of the office, maintaining meticulous records and compliance with financial regulations.
• Review cash forecasts and requests for the Somalia office before submission to Berlin. The finance coordinator also reviews project funds requests from the partners ensuring accurate information before posting to the project management system.
• Oversee the reconciliation and management of accounts receivable and payable.
• Assess and verify invoices and documentation from contractors and suppliers to ensure accuracy before processing
• Oversee payroll preparation for DKH, ensuring accurate deductions for taxes and other staff benefits in compliance with statutory requirements.
• Manage the data file and ensure meticulous maintenance of electronic and hard copies of financial documents and reports.
• Take lead on both internal and external audits, facilitating participation and ensuring effective coordination.
• Oversee the update of the Fixed Asset Register to ensure accuracy and completeness.

Project finance

• Manage the finances of the ToGETHER project.
• Act as the focal point of the ToGETHER project representing DKH in ToGETHER project meetings.
• Coordinate with partners in preparation of financial reports for the ToGETHER project.
• Consolidate financial reports for all the ToGETHER partners and DKH and submit to the finance coordinator/Regional finance focal point.
• Regular review of partner finance documents for all running projects.
• Coordinate and support the partners in preparing project budgets and budget amendments.
• Capacity building of partners and other DKH staff on financial management.

Any other duties assigned by the supervisor

TARGET SKILLS PROFILE

SUBSTANTIVE KNOWLEDGE

• Strong financial management and accounting skills, including budgeting, analysis, and reporting.
• Experience in implementing and maintaining robust financial controls.
• Proven experience in overseeing procurement processes.
• Deep understanding of the organization’s mission and values to support its regional initiatives
• Strong understanding of donor compliance requirements and ability to ensure adherence to these guidelines
• Proficiency in accounting systems.
• Good understanding of humanitarian programming, and experience in grant management and accountability systems at program/project level

COMMUNICATION SKILLS

• Cultural Sensitivity to diverse cultural and social contexts, especially in a multi-country office setting.
• Excellent communication and collaboration abilities with diverse stakeholders.
• External

EXECUTION SKILLS

• Ability to fit into existing structures and build up new organizational forms at the same time with the necessary sensitivity.
• Ability to maintain accurate and up-to-date financial records and reports.
• Strong team building skills: ability to build up a new team and work within a team.
• Strong analytical skills with the ability to interpret complex financial data and provide actionable insights Understanding of non-profit sector operations, especially in international or humanitarian contexts
• Advanced proficiency in MS Excel for data analysis and reporting
• Adaptability and Problem-Solving-Ability to adapt to changing situations and address complex challenges effectively

TARGETED SPECIALIZED KNOWLEDGE

• At least 7 years of relevant work experience in finance and operations management, preferably in a multi-country or international setting.
• A bachelor’s degree in finance, accounting, business administration, or a related field is often required, and relevant professional certification (such as CPA, CMA, or ACCA) would be advantageous.
• A master’s degree in a relevant field can be an added advantage.