WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP: The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP’s values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP?:

• • WFP is a 2020 Nobel Peace Prize Laureate.
  • WFP offers a highly inclusive, diverse, and multicultural working environment.
  • WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
  • A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
  • We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

KEY ACCOUNTABILITIES (not all-inclusive, within delegated authority) :

• • Reviews, prepares, analyses, and finalizes cost estimates and budget proposals for inclusion into each country Strategic budgets, in terms of staff and non-staff requirements for UNHAS Somalia and EU-HAF activities.
  • Reviews and finalizes budget performance reports, analyzing variances between approved budgets and actual expenditures.
  • Manages and monitors budget implementation and recommends reallocation of funds based on each project’s requirements, authorizes sub-allotments, including redeployment of funds when necessary.
  • Monitors expenditures to ensure that they remain within authorized levels and that they are appropriate expenditures on each activity.
  • Perform validation of codes and budgets in purchase requisition (PR) and other accounting documents to ensure they are accurate.
  • Monitoring of donor contributions on both Terminal Obligation Date (TOD) and Terminal Disbursement Date (TDD) and taking the appropriate action.
  • Calculations of Project’s sustainability through proper management of revenues and cash forecasts and sharing with the Chief Air Transport Officer (CATO) and Resource Management Committee (RMC).
  • Ensure Air ticket fee invoicing through cost recovery procedure /mechanism.
  • Maintain effective controls and plans to ensure sufficient liquidity of the operations.

• Tracking of receivables and debtor’s management and preparing an ageing schedule of account receivables and sharing with the Head of Finance,
• Donor proposals budget preparations for inclusion into the donor proposals.
• Payment of UNHAS related suppliers /vendors in accordance with the WFP laid down policies and procedures.
• Posting invoices and receipts in Takeflite and WINGS and ensure the two systems are reconciled on monthly basis.
• Closing of open items on vendor account and customer accounts.
• Generation and review of monthly Jet A1 fuel consumption reports.
• Work closely with a dedicated procurement officer to ensure UNHAS procurements are done within the timelines.
• Ensures the integrity of financial and management systems and the controls that underpin them on UNHAS cash and bank management.
• Full and timely implementation of UNHAS finance audit findings/recommendations.
• Supervising UNHAS Finance staff.

QUALIFICATIONS, EXPERIENCE AND SKILLS REQUIRED: Education: Advanced University degree in Business/Public Administration, Finance,  Economics or other relevant fields relating to office management and administration. OR First University Degree with additional years of relevant work experience and/or training/courses.

Experience : At least one (1) year of professional experience with Advanced University OR first University Degree with a minimum of three (3) or more years of experience in finance, budgeting, planning, or other relevant fields.

Language: Fluent knowledge (proficiency/level C) of English and Somali language.

Knowledge & Skills:

• Proficiency in using Microsoft Office programmes and other related tools.
• Knowledge in humanitarian aviation activities and/or WFP field operations is desirable .
• ​Demonstrated ability to perform routine financial activities in accordance with WFP operating standards, supported by consistent day‑to‑day work. Possesses general knowledge of UN system policies, rules, regulations, and procedures related to the functional area.
• Experienced in analyzing and interpreting data, as well as generating reports at the national level.
• Familiar with IRM and CPB structures, with practical experience in Aviation Finance Management.
• Hands-on experience with Takeflite and solid financial understanding of aviation operations.

Background:

The DRC/DDG Somalia Programme is the largest programmes in East Africa region and has been providing relief and development services since 1997. DRC/DDG is among the INGOs with the largest presence in Somalia, with country-wide programmes implemented through six main sub offices in Somaliland, Puntland, Hiran Region, Gedo Region, Bay Region and Banadir Region. Using a human rights framework, the DRC Somalia operations focuses mainly on people who are affected by displacement, including refugees, internally displaced, and migrant.

Danish Demining Group (DDG) is a specialized unit within DRC which implements mine action and armed violence reduction (AVR) programmes. DDG’s mandate is ‘to create a safe environment free from armed violence and the remnants of conflict’, and DDG does this via a programmatic focus on four key sectors: Security Systems Reform, Small Arms and Light Weapons (SALW) management, Mine Action and Conflict Management.

Overall purpose of the role:

Responsible for the overall implementation of Food Security Livelihoods implementation activities of Cash programming, CFW, SMEs and VST, VSLS, Microfinance, and Agriculture.

Key Responsibilities:

• Responsible for assisting and supporting Food security & Livelihoods implementation activities and interventions for DRC Jowhar
• Participate in the overall implementation, coordination, and LA and community engagement, beneficiary mobilization, and selection of fishery activities, SMEs, VST, and microfinance in the intervention areas.
• Facilitate liaison with community-based organizations and coordinate with community leaders in identifying target groups for DRC FSL activities in urban and IDP settlements.
• Regularly monitor and evaluate the performance of the project and provide timely inputs, feedback, and impact of the DRC FSL interventions to PSTL/Livelihood Officer
• Play an important role in the realization of project outputs and outcomes through timely implementation of activities in a well-planned, organized and coordinated manner
• Ensure equal participation by all segments of the community, taking into consideration issues regarding gender, age, and clan affiliation
• Together with your supervisor, participate in gathering basic information about the community/cluster of villages which will help easy implementation of the planned activities Responsible for the implementation of Agricultural and provide technical support to farmers at the field level and advice on agricultural activities.
• Plan and prepare agricultural project needs including Agro farming tools, seeds, and fertilizers applications for beneficiaries. And also train the beneficiaries for Land preparation, post-harvesting, and good practices for storage of crop yield
• Guiding village committee and Community Project Implementation unit and on the adherence to the project policies and procedures.
• Ensure that DRC’s objectives and approaches are well disseminated to raise awareness amongst beneficiaries ensuring all project procedures and policies on project implementation are followed.
• Provide advice, backstopping, conduct and facilitate training on through appropriate methodology.
• Responsible community empowering to enable them to manage their issues by themselves and be able to sustain projects
• Assist and facilitate the needs assessment survey of IDPs and urban poor areas in collaboration with others Staff, INGO’s and or government.

Programming:

• Participate in carrying out participatory needs assessment within the target population in the DRC area of intervention.
• In liaison with sector heads set criteria of eligibility for beneficiaries. Select and record through filing system beneficiaries profile and support.
• Planning activities (quarterly plan/objectives; monthly plan and weekly movement planning) to focus on the expected results.
• Ensure quality programming through capacity building and training.
• Analyze and propose solutions/improvements or new directions for the smooth running of the current and future programs.
• Participate in follow-up, monitoring, and evaluation exercises as scheduled or otherwise.
• Responsible for managing risk associated with cash-related implementation program activities.

Logistic and administration

• Responsible for organizing the necessary logistic (transport, accommodation, meals, etc).
• Submit weekly movement plans to the Project Team Leader/Officer.
• Follow up order requests and give suggestions to the Project Support Team leader for validation.

Reporting and communication

• Identify and inform the Team Leader of any problems or constraints.
• Represent the organization in meeting with beneficiaries.
• Promote systematically DRC mandate and humanitarian principles to other stakeholders/partner agencies at all times.
• Develop weekly activity and movement planning and submit to area manager and logistic officer.
• Develop monthly work plan /activities/objectives and submit to Project Support TL/Livelihood Officer.
• Submit weekly/monthly activities report and work plan (objectives/movement/activities) to Project Support-team leader/Livelihood Officer.

Experience, Education and technical competencies: (include years of experience)

• 3 years of experience within the field of Livelihoods, scope registrations, community mobilization, and others.
• Bachelor or Diploma of public health, public admin, Business administration, or relevant degree.
• Computer literacy and statistical data management
• Strong understanding of basic training in Livelihood programming, participatory training methods, community mobilizations, and networking
• Effective and timely implementation of all interventions outlined under output and any other related and cross-cutting program activities related to Livelihoods
• Working experience and knowledge of the local duty station
• Able to adapt to changing situations as required.
• Able to work well under pressure and in adverse condition

Languages:

• Proficiency in Somali is required
• Good command of the English language (written and spoken) essential.

ABOUT YOU

In this position, you are expected to demonstrate DRC’ five core competencies:

 Striving for excellence: You focus on reaching results through the country team both to position DRC and ensure excellence in all deliverables.
 Collaborating: You lead initiatives at country operation level by involving relevant parties and encouraging feedback.
 Taking the lead: You take ownership and initiative while aiming for innovation.
 Communicating: You listen to beneficiaries, staff and other stakeholders; and you communicate concisely and persuasively
 Demonstrating integrity: You act in line with DRC’s vision and values and set a very clear standard for your country team members..

Conditions

Availability: March 2022

Duty station: Jowhar

Reporting to: Team Leader-Project Support

Duration: 7 Month with possibility of extension based on performance and funding

Contract: This position is graded as Band NM-I2 for qualified national staff and the terms of employment will be in accordance with DRC terms for national staff.

The position is open to NATIONALS ONLY

Gender Equality: DRC is committed to achieving gender parity in staffing at all levels. In light of this, women candidates are particularly encouraged to apply to bridge the gender gap.

Equal Opportunities: DRC is an equal opportunity employer. We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, color, race, marital status or other protected characteristics.

Commitments

DRC adheres to the Core Humanitarian Standards. All staff are required to contribute to the achievement of these standards.

DRC has a Humanitarian Accountability Framework, outlining its global accountability commitments. All staff are required to contribute to the achievement of this framework.

For general information about Danish Refugee Council, please visit www.drc.ngo

Responsibilities:

The Finance Manager is responsible to provide strategic direction and operational guidance on financial management and compliance matters of NCA Somalia. In short he/she is in charge of overall financial management for Somalia Programme. As a member of Somalia Country Program Senior Management Team, it is expected that the Finance Manager will provide core program finance performance indicators to SMT on a monthly or quarterly basis and provide strategic guidance on remedial actions.
Finally, Finance Manager is responsible for overall financial management for all the field offices, and support NCA staff and partners institutional and organisational capacity development in collaboration with programme staff. Not the least, be an active member of the country change management process and implement the strategic and operational actions of the Support Services by ensuring compliance and bringing innovative approach.

Main purpose for this position:

Set up and develop a financial function for the two countries with the ability and capacity to manage funds from different donors and provide high quality services and support to program departments, Head Office and partners.

• Financial processes: Overall responsibility for financial processes, in accordance to NCA procedures and national legislation in the two countries.
• Planning and budgeting: Ensure good quality and timely assistance to program and grant staff in developing proposals and setting up new project.
• Financial analysis: Provide reports, analysis and strategic recommendations in a timely manner to assist in decision making for project managers and the senior management team.
• Compliance: Develop and ensure that proper financial monitoring systems are in place such that financial processes comply with NCA’s routines, guidelines, and multiple donor regulations.
• Department: Build up, develop and ensure the capacity of our staff within finance and accounting for the two countries, including the field offices.

Relationship with key stakeholders:

Develop excellent relationship with the key stakeholders, Head Office, Donors, Program staff and partners.

1.Financial processes:

• Monthly and year-end closing in a timely and correct manner.
• Timely and efficient payments and bookkeeping procedures. (donor reporting).

2.Planning and budgeting:

• Take part in the budgeting process from the concept note stage and work “smart” together with program staff to develop a sustainable budget.
• Ensure that finance staff has good understanding of their role as well as donor requirements.
• Ensure that finance staff is available for budgeting process at an early stage and all through the process.

3. Financial analysis:

• Provide regular financial reports to project managers and the SMT.
• Advise and alert SMT and Grant responsible at an early stage when substantial deviations from budget.

4. Compliance and internal control:

• Set up of an internal control and monitoring system.
• Ensure timely and qualitative follow-up of partners.
• Provide quarterly reports of the follow up of our internal control.
• Advise at an early stage when difficulties with a partner arises.

5. Department:

• Build up, develop and ensure the capacity of our staff within finance and accounting for the two countries.

The position requires a great deal of focus here and now but also for the future. In addition, it is important that the person has a high sense of responsibility and a personal set of values that are consistent with the NCAs.

This position is for those who want to develop their professionalism and personality and at the same time, have a solid experience in management and in-depth knowledge and understanding of economics.
We can offer a position that really make a big difference in people’s everyday lives, and at the same time become a part of an organization that works to make a positive difference for people in many countries who needs help in different ways due to war, famine and other disasters.

Should you still be interested after reading this ad, we recommend that you apply for this position.
And of course, we offer a competitive salary package.

In accordance with core humanitarian principles, NCA implements a range of safeguards to prevent or reduce the possibility of humanitarian aid falling into the wrong hands. This includes those individuals and groups who are subject to sanctions by the United Nations Security Council. As part of this process, NCA will screen the details of the successful candidates for this post against the sanctions lists maintained by the UN and by some of NCAs governmental donors.

We encourage all qualified persons to apply for a job with us, regardless of gender, age, disability or cultural background. Through our recruitment portal, you can register and submit your CV, write an application / cover letter and attach relevant certificates. Only applicants using this electronic portal will be considered for the position.

Before you submit your application, we kindly ask you to read the ACT Code of Conduct for the prevention of misconduct, including corruption, fraud, exploitation and abuse, including sexual; and to ensure child safeguarding and the Protection from Sexual Harassment, Exploitation and Abuse and Child Safeguarding policy. All staff are required to sign the Code of Conduct and Protection from Sexual Harassment, Exploitation and Abuse, and Child Safeguarding Policy when entering into any kind of engagement with NCA.

Background:

The DRC/DDG Somalia Programme is the largest programmes in East Africa region and has been providing relief and development services since 1997. DRC/DDG is among the INGOs with the largest presence in Somalia, with country-wide programmes implemented through six main sub offices in Somaliland, Puntland, Hiran Region, Gedo Region, Bay Region and Banadir Region. Using a human rights framework, the DRC Somalia operations focuses mainly on people who are affected by displacement, including refugees, internally displaced, and migrant.

Danish Demining Group (DDG) is a specialized unit within DRC which implements mine action and armed violence reduction (AVR) programmes. DDG’s mandate is ‘to create a safe environment free from armed violence and the remnants of conflict’, and DDG does this via a programmatic focus on four key sectors: Security Systems Reform, Small Arms and Light Weapons (SALW) management, Mine Action and Conflict Management.

Overall Purpose of the role

The Safety Specialist (SS) will be responsible for supporting the Country Safety Coordinator (CSC) in the development and implementation of the DRC Safety Risk Management (SRM) system in Somalia and Somaliland, in close cooperation with the Country Director, AM and area Safety Team Leaders for both DRC/DDG.

Responsibilities:

Safety Risk Management

• Facilitate compliance audits as part of the Safety Risk Management (SRM) system, including Minimum Operating Safety Standards (MOSS) and Safely Level System (SLS) audits in Somalia/Somaliland.
• Assist in the drafting and implementation of safety management policies, protocols and procedures, including MOSS and follow up Safety Improvement Plans.
• Facilitate Program access and continuity through the provision of dependable advice, weekly sit-reps, and safety advisories, as needed.
• Facilitate Safety Risk Assessments (SRAs) and support the implementation of mitigation measures.
• Maintain relevant safety documentation, data and records, including training registers and incident inquiries and reporting

Training, supervision and support

• Training of local staff and mentoring of Local Safety Officers (LSOs) and Safety Focal Points (SFPs), including Personal Awareness and Safety Training, staff inductions, and training on Standard Operating Procedures (SOPs).
• Support and assist in coordinating the country level Incident Management Team (IMT) and Area IMTs.
• Represent the Somalia Programs within inter-agency fora as related to safety issues.
• In coordination with the Area Managers, Mentor and provide technical supervision to area safety team in executing their day-to-day safety operations and activities in Somalia and Somaliland.
• Act as Country Safety Coordinator in the absence of the CSC.

Experience, Education and technical competencies: (include years of experience)

Essential:

• Minimum 3 years of working experience in the field of safety with NGOs/INGOs in the Somali context
• Degree in political science, peace & conflict studies, history or disaster management.
• East Africa deployment experience.**
• Previous management and/or supervisory experience, preferably in an NGO setting
• Ability to conduct and produce high quality safety risk assessments (SRAs)
• Proven ability to develop and implement effective and contextualized protocols and systems
• Experience with information gathering, analysis and report writing
• Experience working in multicultural work settings
• NGO safety management experience is desirable
• Computer software skills, including sound knowledge of Microsoft Excel and Power point
• Stable, moral and robust character and a good team-player
• Willingness to travel widely throughout the Somali region
• Excellent communication skills, both verbally and in writing, including negotiations and mediation
• Experience with delivering safety-related training
• Experience working in hostile or hazardous environments (DRC SLS 5 and above) with Ability to travel freely throughout Somalia/Somaliland

Languages:

• Fluency in written and spoken Somali & English. Fluency in local spoken Language

ABOUT YOU

In this position, you are expected to demonstrate DRC’ five core competencies:

• Striving for excellence: You focus on reaching results through the Regional team both to position DRC and ensure excellence in all deliverables
• Collaborating: You lead regional initiatives and processes by involving relevant parties and encouraging feedback.
• Taking the lead: You take ownership and initiative while aiming for innovation.
• Communicating: You listen to other stakeholders and staff; and you communicate concisely and persuasively. **
• Demonstrating integrity: You act in line with DRC’s vision and values

Conditions

Availability: March 2022

Duty station: Mogadishu

Reporting to: Country Safety Coordinator

Duration: 1 year with possibility of extension based on performance and funding

Contract: This position is graded as Band G-Non-Management for qualified national staff and the terms of employment will be in accordance with DRC terms for national staff.

The position is open to Nationals ONLY

Gender Equality: DRC is committed to achieving gender parity in staffing at all levels. In light of this, women candidates are particularly encouraged to apply to bridge the gender gap.

Equal Opportunities: DRC is an equal opportunity employer. We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, color, race, marital status or other protected characteristics.

Commitments

DRC adheres to the Core Humanitarian Standards. All staff are required to contribute to the achievement of these standards.

​

DRC has a Humanitarian Accountability Framework, outlining its global accountability commitments. All staff are required to contribute to the achievement of this framework.

​

For general information about Danish Refugee Council, please visit www.drc.ngo

Hours of work: 36

Background:

AET as part of Street Child group, believes that every child deserves the chance to go to school and learn. Our projects focus on a combination of education, child protection and livelihood support to address the social, economic, and structural issues that underpin today’s education crisis. We partner with local organisations and communities to deliver our locally rooted programmes, using evidence to drive learning and the refinement and scale-up of programmes to create maximum impact for most children at the lowest cost. We pride ourselves on being willing to go to the world’s toughest places where others won’t, including remote, hard-to-reach areas and fragile, disaster-affected states across sub-Saharan Africa and South Asia. Since 2008 we have helped over 500,000 children to go to school and learn and supported over 33,000 caregivers to set up businesses so they can afford the cost of educating their children.

Role Purpose

The Finance and Administration Manager will form part of the Senior Management Team. He/She will be responsible for the financial and administrative operation of the organization and ensure timely and accurate financial reports and practices including cash management, payroll, financial disbursement, ledgers, receipts, cash requisition forms, country budget, and budget management, proposal budgeting, etc.

Key Responsibilities

· Establish and implement financial procedures in line with AET requirements

1. This involves submitting monthly requisitions, establishing budgets, documenting expenditure monthly, and ensuring that the necessary records of expenditure are stored safely.
2. Monitoring petty cash and bank balances to ensure that sufficient funds are available for program needs.
3. Ensuring monthly updates are sent to AET regional office.

· Timely and accurate recording of all financial transactions in line with organizational and donor needs.

1. Establish and prepare accurate information for budget monitoring and progress reporting of programs
2. Prepare programme financial reports in the format required by donors to support the programmes team

· Provide support and advice on budget preparation and revisions to the programmes team

1. Work with the programmes team in order to ensure that budgets illustrate the appropriate costs
2. Monthly review expenditure against projected budget with the programmes team and make budget adjustments within donor tolerance or assist with budget realignment proposals for donor approval
3. Work with the programmes team to cost new programmes for proposal development
4. Monitor and control the country cashflow requirements and cash security to ensure the smooth implementation of the country operations

· Provide support and advice on all elements of the procurement and logistic processes

1. Work with the programme co-ordinator and regional team to ensure that all goods and services are procured in line with AET Procurement Policy
2. Provide support with all aspects of the procurement process

· Support internal staff and staff at partner organizations on the development and implementation of financial systems

1. Provide capacity building for staff to ensure that their financial skills are sufficient
2. Work with implementing partners and local partners in order to ensure that they possess the necessary financial skills and provide support where necessary
3. Ensure that project operations are in compliance with donor policies and procedures;

· Control of payroll and responsibility for adhering to all local laws including tax payments

· Manage the organization’s annual external statutory audit process

· Manage and lead the finance staff, fix objectives, and assess the staff he/she line-manages

· This job description is not intended to be all-inclusive, and the employee will also perform other related tasks as required and be responsible for reporting and communication of progress and achievement of the specific assigned task

Core Values:

• Commitment to AET mission, vision, and values, and the ability to convey with enthusiasm AET’s role in Somalia.
• High integrity, honesty, and confidentiality; ability to deal tactfully and discreetly with situations, people, and information.
• Acceptance of diversity and inclusion as a core value.
• Willingness to work in a flexible, sub-optimal, stressful, and unstable environment.
• A resource and budget-sensitive approach – mindful of the need to balance high standards with the imperative stretching resource envelopes as far as possible, to benefit as many as possible of the hundreds of thousands of children in Somalia who presently lack, and are unlikely to acquire, these core life skills.
• Ability to prioritize with good time management skills.
• Strong management and interpersonal skills.
• Strong awareness of key development issues and trends at the national level.
• Ability to represent the organization externally, including with partners and donors.
• Ability to work easily with national and international colleagues alike.
• Entrepreneurial and business spirited.
• Knowledge of donor compliance

Reporting

This position reports directly to the Somalia Country Representative but with a dotted line technical reporting responsibility to the AET Regional Finance Manager.

Qualifications and Experience:

• A qualified accountant with a degree.
• At least 3 years of senior financial management experience, with preference given to those having worked in an NGO setting.
• Proven financial analysis and forecasting ability.
• Experience managing a large annual budget
• Demonstrable experience in training and leading a team.
• Experience in managing multiple projects.
• Proven experience in donor reporting.
• Excellent proficiency in Microsoft Office and large datasets.
• Fluency in English and local language of the duty station is required.

AET’s commitment to Safeguarding

AET is committed to the safeguarding and protection of the communities we serve, our partners, our volunteers, and our staff.

As part of this commitment to safeguarding, all offers of employment will be subject to satisfactory references and appropriate background checks. Street Child also participates in the Inter-Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.

Job Summary

Duration: One (1) Year- Fixed Term

Starting date: As soon As Possible

The main purpose of this position is to manage all aspects of general office administration, Asset/ materials Management, Flight and cargo bookings, equipment management and maintenance, office supplies and stores management including the main stores for drugs, nutrition supplies, WASH NFIs in both Bossaso and Badhan. The position is to provide efficient, quality and timely support services within the remit of this job.

The incumbent works closely with the other programme support staff in Bossaso and Badhan, to achieve the operational goals of the organisation and ensure compliance with CARE USA and Donor rules and regulations in the above areas.

Specific Responsibilities

STORES MANAGEMENT

· Overseeing the day-to-day operations of the stores in Bossaso and Badhan.

· Responsible for receiving and checking all deliveries as per the store documentations.

· Supervise cleanliness of the stores including the main stores for drugs, nutrition supplies, WASH NFIs in both locations

· Ensure adequate record keeping and manage all documentation to confirm proper stock levels and maintain inventory control.

· Monitors complete stock usage, to provide pro-active advice to the respective program teams to ensure smooth stock management.

· Verify documents such as waybill details accordingly

· Plan the loading/unloading and storing process, checking the store spaces to allocate the appropriate casuals if/when needed.

· To ensure compliance with all the safety procedures of the warehouse consult with the respective program team to ensure storage is well managed.

· Keep records on the use and/or damage of stock or stock handling equipment

· Examine and inspect stock items for war or defects, reporting any damage to the respective team.

· Process stock requisitions and issue stock items, attending any discrepancies where necessary

· Record all stock movements from stores and update the stock list

· Preparation and submission of timely report (stock list, stock movement etc)

· Arrange transport and dispatch of goods

· Assist with disposal of damaged and/or absolute items with consultation of the respective program team

PROPERTY AND ASSET MANAGEMENT

· Assist in monitoring the proper usage, safe custody and movement of sub office equipment and supplies, ensuring that proper records are maintained.

· Assist in following up on repairs/ maintenance of equipment, ensure timely repairs and proper record keeping of the repairs/maintenance.

· Keep and maintain proper inventory of Sub office assets and supplies including those of projects under the sub office.

· Ensure that periodic physical counts are conducted as per policy and sign off on the physical counts are obtained.

· Ensure that all property documentation is timely updated and maintained i.e. transfer forms, disposal forms etc

· Follow up on property disposals and ensure that they are carried out in accordance with the Property Management guidelines and that appropriate approvals are obtained.

· Ensure all property held by separating staff are handed back.

· Ensure CARE property is properly handled, stored and adequately safe guarded.

GENERAL ADMINISTRATION

· Ensure proper understanding and adherence to donor and CARE rules and regulations and that all administrative processes are completed timely and have sufficient and accurate supporting documentation.

· Ensure that supplies are received and cleared with customs as appropriate

· Prepare summary of electricity, water, telephone bills for payments

· Deal with all organizational and logistics requirements pertaining to workshops, meetings and consultant visits

· Organise dispatch of goods and equipment as per requirement, ensuring that documents accompanying dispatches such as packing lists and waybills are correctly filled and signed.

· Assist in organising necessary customs documentation required to facilitate receipt and transportation of supplies

· Line manage office cleaner/cook.

· Assist CARE staff/visitors in making visa/transit and permit applications

· Ensure that there is a proper filing system that is maintained regularly with records kept properly and updated frequently

· Ensure that the ground and the entire office and stores compound is maintained and kept clean

STAFF AIR TRAVEL

· Responsible for local transportation of staff and visitors between South Central Somalia, d Puntland in collaboration with those who does the same activities in the CO. This includes all personnel flight bookings when necessary.

· Oversee all flight bookings for staff/visitors/cargo for the sub office, ensuring that this is done in a timely and efficient manner and that staff and other offices are informed accordingly on such bookings and ETA details.

· Ensure that all logistical and administrative support is in place well in advance for those that departs and for those that are arriving (documentations, visas etc, a well conditioned car is hired, SPUs are organised 48 hrs in advance, communications facilities are in place, etc)

TRANSPORT MANAGEMENT

· Responsible for the transportation of parcels/cargo at the sub office level.

· Responsible for the transportation of project supplies within the CO

· Confirm the receipt of all goods and material to handing them over to the respective staff member

· Ensure availability of appropriate First Aid Kits in vehicles with non-expired contents.

· Ensure vehicles have valid insurances, drivers have valid driving license, insurance claims are processed in a timely, maintenance and surviving is achieved in a timely manner

· Monitor vehicle log sheet on a weekly/monthly basis

REQUIRED QUALIFICATIONS

Education/Training

Bsc in administration Management certificate/Diploma in Administration management

Experience

At least two years experience and exposure to Administration environment in a similar setting.

Technical Skills and Core Competencies

· Excellent analytical, negotiating, communication skills: skilful and creating relationships at government level.

· Initiative and problem-solving skills

· Honest, diplomatic and of positive attitude

· Ability to take initiative where appropriate to deal with difficulties encountered in daily work

· Ability to adapt or change priorities according to the changing demands of the job

KEY RELATIONSHIPS

INTERNAL CONTACTS

· Senior Administration Officer and the Head of Office

· CO Admin and other program support staff in all locations

· Country Office Program Staff, consultants/visitors

EXTERNAL CONTACTS

· Vendors

· Government Agencies

· CI members

· Somalia stakeholders

EXTERNAL CONTACTS

· Vendors

· Government Agencies

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ACTED

Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential.

ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential.

We go the last mile: ACTED’s mission is to save lives and support people in meeting their needs in hard to reach areas. With a team of 4,600 national staff 400 international staff, ACTED is active in 38 countries and implements more than 500 projects a year reaching over 20 million beneficiaries.

ACTED Horn of Africa

ACTED is supporting man-made and natural disasters-affected populations in the Horn of Africa by delivering emergency aid and strengthening their resilience. Projects are designed according to the populations’ needs and include activities related to water, sanitation and hygiene, food security and livelihoods, lifesaving cash transfer programmes, camp coordination and camp management, as well as shelter and non-food items activities.

You will be in charge of

1. Fundraising

Context Analysis

• Analyse the country’s socio-economic situation, (donor) trends, needs and gaps
• Regularly conduct stakeholder analysis, in particular who does what and where (3W)

External relations

• Maintain active and regular working relationships with donors
• Maintain active and regular working relationships with other NGOs, UN agencies, clusters, working groups, Alliance2015, consortia and academia
• Regularly update a directory of donors, international and local NGOs, other partners and stakeholders
• Contribute to the reporting to national and local authorities as required by ACTED registration/legal status in country
• In the absence of Technical Coordinators, represent ACTED in key clusters and working group meetings

Fundraising and proposal development

• Identify funding opportunities;
• Contribute to the identification of potential relevant international and/or local partners (private sector partners, national and international NGOs, think tanks, academia, etc.) to be included in proposals
• Liaise with AMEU to contribute to the ToRs of assessments to be conducted for proposal development and to request their input in the logframe development (esp. formulation of SMART indicators)
• Contribute to the development of fundraising documents (be it expression of Interests/ Concept Notes/ Proposals) in line with ACTED country strategy and donor requirements and in close collaboration with ACTED HQ GMU (Grant Management Unit) and finance
• Liaise with Area Coordinators, Project Managers and Technical Coordinators to ensure that proposals are relevant and technically sound
• Integrate learning from previous interventions (e.g. lessons learnt and best practices) into new proposals
• Involve FLATS teams in the development of fundraising documents, particularly finance for the budget and logistics in case of specific donor procurement rules

Contracting

• Contribute to addressing in a timely manner all comments by donors on proposals in liaison with relevant staff in country and ACTED HQ GMU and finance
• Read thoroughly all contracts before signature, seeking ACTED HQ GMU and finance advice when required

2. Grant Management

Contract follow-up

• Ensure that contractual obligations (including visibility requirements) and reporting deadlines are known and met by Programme, AMEU and FLATS team
• When any issue is identified in meeting deliverables in the given timeframe and budget, inform relevant staff in country and seek ACTED HQ Program Department advice on potential solutions that would meet donor rules

Reporting

• Participate in and take minutes of kick-off and close out meetings for each project
• Write quality narrative reports, reflecting the progress and status of projects in a transparent, timely and professional manner, in liaison with ACTED HQ GMU and finance, which will contribute ultimately to steady cash inflow
• Work in close relation with AMEU to incorporate AME data (incl. data on input, process, output, outcome and impact indicators, lessons learnt and best practices) in reports and review M&E reports from AMEU
• Liaise with FLATS teams when preparing reports, especially with finance to ensure greater coherence between financial and narrative reports by crosschecking the matching of data in the narrative and financial reports
• Contribute to the monthly update of the Reporting Follow Up (RFU) and ensure smooth and regular communication with ACTED HQ GMU
• Ensure ad hoc requests from donors are addressed in liaison with the CD, programme and support teams

Partner Follow-up

• Liaise with partners when required to develop relevant grant agreements in close coordination with ACTED HQ GMU and finance
• Ensure partners report to ACTED in a timely and qualitative manner as per the requirements of the grant agreement

3. Management and Internal Coordination

Staff Management (if any)

• Manage a Project Development Intern and/or Assistant(s) if any, following up the work plans and day-to-day activities
• Mentor the PDI and/ or PDA with the aim of strengthening their technical capacity

Internal Coordination and Communication

• Facilitate interdepartmental communication and information sharing from the Base, to the Area, Capital, and even up to the regional and HQ offices by taking minutes of the various ACTED coordination meetings
• Ensure these meeting minutes are sent monthly to HQ
• Keep ACTED HQ GMU and finance updated on latest developments, opportunities and challenges so that GMU can best advice on the way forward

Filing

• File properly contractual project documents both in hard and soft copies
• Update regularly the Resource Centre at the office with appropriate and relevant external and internal resources

4. External Communication

Contribute to ACTED external communication strategy by feeding regularly ACTED HQ Communication Department with informal updates on projects, a flash news, pictures, articles on projects progress and/or specific events for ACTED communication tools, including, but not limited to, ACTED Newsletter, websites and ACTED Annual Report

Ensure the update and design of in country communication and visibility tools and publications, their dissemination and availability to ACTED teams, as well as the capitalization of media and pictures of the mission

Expected skills and qualifications

• Master Level education in a relevant field such as International Relations, Development or Political Science
• 1-2 years previous work experience in a relevant position
• Previous related work experience, with knowledge of project design, proposal writing and grants management
• Knowledge of the humanitarian aid system and ability to understand the donors systems
• Strong oral and written communication skills, analytical skills
• Strong coordination and interpersonal skills
• Ability to work in a multicultural and fast-paced environment
• Ability to work well under pressure
• Good team spirit and ability to work with diverse profiles

Conditions

• Salary defined by the ACTED salary grid depending on education level, expertise, security level and experience
• Living allowance of 300 USD
• Lodging and food provided in the ACTED Guesthouse / or housing allowance (depending on the contract lenght and country of assignement)
• Flight tickets in and out + Visa taken in charge by ACTED
• Provision of medical and repatriation insurances

ECONOMIC SECURITY FIELD OFFICER

MOGADISHU

About the Job

The Economic Security (EcoSec) Field Officer is responsible for the overall management of the EcoSec activities and resources in Banadir region. S/he implements the EcoSec activities according to department/delegation objectives, agreed budget and plan of action.

This is a resident/National position based in Mogadishu, Somalia.

Duties and Responsibilities

· Contributes to multidisciplinary needs assessments and conducts specific needs assessments in the area of responsibility by using the standard EcoSec approach and internally established tools and procedures with a focus on identification of baseline data and SMART indicators and use of appropriate sampling approach

· Ensures that the project implementation is carried out in line with the set objectives, timeframe, allocated budget and the internally adopted coordination mechanisms

· Maintains up to date information on the economic security and agricultural situation within the area of responsibility (AoR) and analyses and compiles the relevant data on the context concerning livelihoods, agriculture and markets, including also local historical, social, political and other aspects pertinent to the program implementation

· Supports in selection of priority/activity areas and individual projects and formulation of monthly/quarterly implementation plans

· Conducts response analysis of different EcoSec interventions (SWOT approach), associated risks and mitigation measures, including appropriateness and feasibility aspects

· Conducts regular monitoring of the EcoSec interventions in the AoR based on the internally established tools and procedures

· Formulates proposal drafts for individual projects including SMART indicators, expected outputs/outcomes, plan of action (PoA) and project budget

· Handles the project’s logistics and leads the EcoSec distribution teams within the region

· Provides support and coaching to the Somali Red Crescent Society (SRCS) teams involved in the initial assessment, project implementation and the monitoring process

· Conducts data collection exercise by using the internally established tools and procedures

· Reports on the progress of the programme and its outcomes against the set objectives

· Establishes and maintains contacts with the relevant stakeholders at community, district and regional levels

· Contributes to the annual planning exercise of the EcoSec department

· Compiles statistical data on all EcoSec interventions and submits monthly statistical reports

Minimum qualifications and required competencies

· University degree in Economics, Development studies, Sociology or Agriculture/Veterinary science or equivalent qualification in a related field of study

· 5 years’ experience in a similar field of activity

· Comprehensive knowledge of and exposure to a wide range of humanitarian assistance and emergency relief

· Proven experience and skills in using data collection and analysis

· Excellent analytical, negotiation and communication skills

· Proven team management, coaching and team motivation skills

· Project management experience

· Excellent knowledge of political, social, economic and cultural aspects in Somalia

· Fluency in written and spoken English and Somali language

· Computer proficiency especially in MS Office suite

We Offer

· A challenging job opportunity within a dynamic work environment in an international humanitarian organization

· Training and development opportunities

· A competitive salary with benefits, based on the ICRC Compensation and Benefits framework