Job Description

Introduction

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants. IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM’s workplace culture at IOM workplace culture | International Organization for Migration

This is an expedited recruitment process, open for applications from internal and internal-equivalent candidates only.

Organizational Context and Scope

Under the overall supervision of the Chief of Mission (CoM), the direct supervision of the Head of Resources Management, and in close  collaboration with Mission Supply Chain Unit, the Regional Office for East, Horn and Southern of Africa in Nairobi and the Supply Chain Division at Headquarters (HQ), the Supply Chain Officer will be responsible and accountable for overseeing the supply chain activities of the African Development Bank (AfDB) multi-million-dollar project in Kismayo, Somalia to ensure smooth coordination between the Government of Somalia (GoS) and the contractor, in accordance with IOM policies and guidelines. The Supply Chain Officer will also oversee the accommodations and warehouses of the sub-offices in the Mission, and assume as Officer in Charge (OIC) in the absence of Supply Chain Head Unit.

Job Description

All NRC employees are expected to work in accordance with the organization’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships.

Responsibilities

Specific Responsibilities Logistics

•  Ensure all procurement processes are in compliance with logistics handbook and donor requirements
•  Preparation of RFQs, getting quotations, prepare bid analysis and upload POs.
•  Liaise with suppliers to ensure prompt and accurate delivery of goods and services.
•  Assist with Organizing of transport of materials according to procedures on a timely manner
•  Manage inventory list for the Kismayo field offices and update when new items are bought
•  Ensure accurate inventory reports are sent to the logistics Team Leader on a timely manner.
•  Ensure there is a proper filing system for procurement documents for easier retrieval and when needed and also an archive for old documents.
•  Facilitate the receiving and dispatching of supplies and project materials to the respective field offices on a timely manner.
•  Fleet management.

Specific Responsibilities Administration

•  Arrange for staff and visitor’s flight bookings, transport and accommodations.
•  Ensure that the telephone bills, electricity and water bills are paid on time
•  Ensure adequate inventory of office and guesthouse supplies and consumables
•  Supervise the cleaners and cooks
•  Ensure that all goods received are stored in assigned storage locations and handled as per NRC procedures of safety, security, accountability and transparency.
•  Distribute materials, products, parts and supplies to field staff based on NRC procedure.
•  Requisition, receive, record, distribute and maintain adequate inventory of office and guesthouse supplies and consumables.
•  Ensure order and cleanliness of the offices and accommodation facilities.
•  Any other duties assigned by your supervisor

Qualifications

Our Ideal Candidate:

We are looking for a recent graduate with a degree in Supply Chain Management, Business Administration, or a related field. Preference is given to candidates with higher academic achievements.

Fluency in English, both written and verbal.

We are particularly looking for a positive individual with strong communication skills, who can build trust and confidently navigate both internally and externally at different levels.

In this position you will join highly motivated and expert staff who are making a difference to the most vulnerable people.

What We Offer:

Contract period:

6 months

Salary/benefits:

According to NRC’s salary scale and terms and conditions

Travel:

Some

Duty station:

Kismayo

NRC may be required to verify the identity of its partners and to check that its partners have not been involved in illegal activities. NRC reserves the right to use electronic screening tools for this purpose.

NB:

All employees of the Norwegian Refugee Council should be able to adhere to our Code of Conduct and the four organizational values: Dedicated, innovative, inclusive and accountable​.

Additional Information:

Candidates are encouraged to apply early, as applications may be screened prior to the vacancy deadline

Email and paper applications will not be considered

Qualified female candidates are particularly encouraged to apply

About Us

The Norwegian Refugee Council (NRC) is a global humanitarian organisation helping people forced to flee.

Join us in assisting millions of people in areas where others cannot, tackling some of the world’s most dangerous and difficult crises. Bring your skills and dedication to an organisation recognised for providing high quality aid and for defending the rights of refugees and internally displaced people.

At NRC, we give responsibility to employees at all levels and foster professional growth and innovative teams. You can expect a supportive culture and an open dialogue with management. We are committed to diversity, equity and inclusion.

Together, we save lives and rebuild futures.

Safeguarding is central to NRC’s work. We expect all employees to:

•  treat everyone with respect and dignity
•  contribute to building a safe environment for all
•  never engage in any form of exploitation, harassment and specifically sexual exploitation, abuse and sexual harassment (SEAH)
•  always report. NRC has a zero-tolerance approach to inaction against exploitation, abuse and SEAH

Job Info

•  Job Identification 19819
•  Job Category Administration
•  Posting Date 12/10/2025, 06:38 AM
•  Apply Before 12/23/2025, 09:00 PM
•  Degree Level Bachelor’s Degree
•  Job Schedule Full time
•  Locations Jubbaland

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Background:

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls ; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

Placing women’s rights at the center of all its efforts, UN Women leads and coordinates the United Nations System’s efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. It provides strong and coherent leadership in support of Member States’ priorities and efforts, building effective partnerships with civil society and other relevant actors.

The Driver provides reliable and safe driving services to the UN Women Representative and other UN officials and visitors ensuring the highest standards of discretion and integrity, sense of responsibility, and excellent knowledge of protocol and security issues. The Driver also demonstrates a client-oriented approach, courtesy, confidentiality, tact and ability to work with people of different national and cultural backgrounds.

Reporting to the Country Programme Manager, the Driver can be also required to provide driving services to the operations and programme staff in the Office, consultants and experts and UN staff on mission. The Driver will provide basic administrative Clerical and security support to the UN Women Somalia Office.

Key Functions and Accountabilities:

Provide reliable and secure driving services

• •  Drive office vehicles for the transport of authorized personnel;
  •  Deliver and collect mail, documents and other items to Government – offices/Embassies/commercial establishments/ UN offices;

•  Meet official personnel and visitors at the airport, including visa and customs formalities arrangements when required;
•  Verify that all passengers wear seatbelts at all times in the vehicle;
•  Oversee and Ensure all immediate actions required by rules and regulations are taken in case of involvement in accidents;
•  Adhere to relevant job specific guidelines and policies of UN Women such as but not limited to the vehicle management policy;
•  Oversee and ensure that all vehicles comply with the Minimum Operating Security Standards (MOSS) as well as Security and Safety standard established at the duty station through Security Risk Management process.

Provide proper use of vehicle:

•  Ensure cost-saving by driving responsibly;
•  Maintain daily vehicle logs, daily mileage, gas consumption, oil change, servicing, greasing, repairs;
•  Provide inputs to preparation of the vehicle maintenance plans and reports.

Provide day-to-day maintenance of the assigned vehicle:

• •  Ensure that the official vehicle is kept cleaned, washed and is always in good working condition;
  •  Make minor repairs and make arrangements for major repairs;
  •  Change oil, check tire tread depth and pressure, lights, indicators, wipers, horn, clutch and brakes and ensure that any errors of warning indicators on dashboard are inspected and addressed in timely manner;

•  Arrange and complete winterization of office vehicles when this is required by local traffic regulations or when travel to areas that might be affected by snow is planned.

Maintain and ensure availability of all required documents/supplies:

•  Maintain and ensure availability of all required documents/supplies including vehicle insurance, vehicle logs, office directory, and map of the city/country, first aid kit, and necessary spare parts in the assigned vehicle;
•  Ensure that all immediate actions required by rules and regulations are taken in case of involvement in accidents.

Provide general administrative and logistic support as needed:

•  Assist Country Programme Manager’s office in filing, photocopying and maintaining required records;
•  Assist in the mailing and distribution of publications and payments of bills, as required;
•  Assist in all areas of Fleet Management including vehicle registration, insurance, maintenance, security, usage monitoring, vehicle ownership transfers and disposal;
•  Assist in managing the daily logistical issues of staff transport services, by working closely with HR and relevant service providers;
•  Update staff on various emerging traffic and movement issues in Somalia;
•  Provide assistance to Country Programme Manager and Operations Manager on Protocol matters for the organization and its eligible staff, including assistance to visas, work permits and diplomatic identity cards;

Provide administrative support to assessing the security situation of the host country:

• •  Support the preparation and distribution of security communications, such as alerts, advisories, or notices to personnel.
  •  Assist in organizing security-related meetings or trainings, including preparing materials, arranging venues, and managing attendance lists;

•  Coordinate the processing of UN IDs and access badges for personnel in liaison with security and administrative units;
•  Maintain a database of completed mandatory security trainings and support staff in tracking upcoming training requirements;
•  Support in preparing security clearance for CPM and High-Level Delegations.

Monitor and support organizational security compliance with the Security Risk Management Measures (SRMM) established for the duty station :

•  Maintain and update security-related contact lists, including emergency numbers and warden system details;
•  Maintain and update security equipment inventory in vehicles, such as first aid kits, Trauma Bag, fire extinguishers, and emergency supplies.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Competencies:

Core Values :

•  Integrity;
•  Professionalism;
•  Respect for Diversity.

Core Competencies:

•  Awareness and Sensitivity Regarding Gender Issues;
•  Accountability;
•  Creative Problem Solving;
•  Effective Communication ;
•  Inclusive Collaboration ;
•  Stakeholder Engagement ;
•  Leading by Example.

Please visit this link for more information on UN Women’s Values and Competencies Framework:

Functional Competencies:

• •  Excellent driving skills;
  •  Good knowledge of driving rules and regulations, local roads and conditions;
  •  Good defensive driving skills;
  •  Skills in minor vehicle repairs;
  •  Ability to be on time.

Recruitment Qualifications:

Education and Certification:

•  Completion of secondary education is required;
•  Valid driver’s license is required.

Experience:

•  At least 3 years of experience as a driver in an international organization, embassy or UN system with a safe driving record;
•  Trained armored vehicle driver;
•  Individual First Aid Kit (IFAK) qualification is desirable;
•  Security experience is preferable

Languages:

•  Fluency in/working knowledge of English is required;
•  Knowledge of another official UN language is desirable.

Statements :

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women’s empowerment.

Diversity and inclusion:

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)

Note: Applicants must ensure that all sections of the application form, including the sections on education and employment history, are completed. If all sections are not completed the application may be disqualified from the recruitment and selection process.

DEADLINE FOR APPLICATIONS

3 September 2025-23:59-GMT+03:00 East Africa Time (Mogadishu)

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP’s values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP?

• WFP is a 2020 Nobel Peace Prize Laureate.
• WFP offers a highly inclusive, diverse, and multicultural working environment.
• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

DEADLINE FOR APPLICATIONS: 22 May 2025-23:59-GMT+03:00 East Africa Time (Mogadishu)

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP: The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP’s values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP?:

• WFP is a 2020 Nobel Peace Prize Laureate.
• WFP offers a highly inclusive, diverse, and multicultural working environment.
• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

JOB PURPOSE: To perform security-related tasks supporting the implementation, monitoring, and assessment of safety and security measures to ensure WFP staff, assets, and operations are protected. The incumbent will focus on the unique conditions in the Area Office, where threats are different from the other parts of Somalia, while maintaining the same level of professional security vigilance and coordination.

KEY RESPONSIBILITIES (not all-inclusive, nor exhaustive)::

• • Monitor local and regional security developments—through media, community networks, and other reliable sources—and provide timely briefings and reports to the direct Supervisor (Head of Area Office) and the functional Supervisor (Chief Security Officer), focusing on implications for Area of Responsibility operations.
  • Conduct and analyze security risk assessments in AoR and surrounding areas and contribute to broader WFP security planning as required.
  • Support the implementation and review of Operational Security Standards and other UNSMS compliance requirements, ensuring WFP remains aligned with corporate security protocols.
  • Plan and coordinate security arrangements for field missions originating from or passing through AoR, including pre-mission briefings, route assessments, and post-mission reviews.
  • Maintain and update the Area Office Security Plan, including fire safety, evacuation procedures, safe haven arrangements, and updated staff/family lists.
  • Supervise day-to-day security functions, including oversight of contracted security personnel, duty rosters, and compliance with access control procedures at the office compound.
  • Maintain operational security standards for WFP-issued security equipment and oversee their proper use, inventory, and maintenance.
  • Support UNHAS flight operations relevant to the AoR, including airstrip assessments, local coordination, and real-time updates on aviation-related threats.
  • Liaise with local authorities, law enforcement, community leaders, and other UN/NGO security personnel in Somaliland to maintain relationships that support secure operations.
  • Provide timely input to incident reports, assist in investigations, and ensure lessons learned are incorporated into contingency planning.
  • Identify and coordinate the training needs of security personnel; deliver basic security training and induction for new WFP staff in the AoR.
  • Manage the local security database and contribute to corporate security reporting systems and tools.
  • Respond professionally to all inquiries related to security, both internally (staff) and externally (visitors, partners).
  • Perform any other security-related duties as required by the direct Supervisor or the CSO.

QUALIFICATIONS AND EXPERIENCE:: Education: Completion of secondary school education Or university degree (Diploma/Bachelor) in Security Management, International Relations, Law Enforcement, or a related field.

Experience: At least 6 years of relevant experience with a secondary school certificate Or University degree (Diploma/Bachelor’s) with a minimum of two( 2) or more years of experience in security management (military, police, corporate, or humanitarian context).

Language: Fluency (level C) in English language and Somali Language.

Knowledge & Skills::

• evGa5Ld B2wSYw
  • Demonstrated expertise in physical security systems, access control, surveillance technologies, and the practical application of security risk management principles. Proficient in threat assessment, mitigation planning, and crisis response across both field and office environments.
  • Strong ability to evaluate evolving threats, analyze security incidents and trends, and produce actionable insights to guide operational decisions. Adept at assessing the security implications of organizational movements and recommending appropriate risk mitigation measures.
  • Experienced in supporting or leading emergency preparedness initiatives, including evacuation drills, contingency planning, and fire safety protocols. Remains composed under pressure and takes swift, effective action to protect personnel and assets during emergencies.
  • Skilled in delivering security briefings, inductions, and awareness sessions. Capable of identifying training needs and promoting a culture of safety and compliance with UNSMS standards through continuous learning and development of staff.
  • Proven ability to build and maintain effective relationships with local authorities, law enforcement, airport officials, and security counterparts within the UN and NGO sectors. Strong interpersonal skills to navigate sensitive discussions and foster collaboration.
  • Proficient in using security information systems to maintain accurate records, generate incident reports, and support strategic security analysis. Detail-oriented in compiling and presenting data for internal decision-making processes.
  • Excellent written and verbal communication abilities, with a talent for conveying complex security information clearly to diverse audiences. Trusted liaison for field staff, leadership, and external stakeholders.
  • Comfortable with standard office software (e.g., Word, Excel, PowerPoint) and security-specific tools such as GPS tracking systems, radios, and access control software. Supports basic troubleshooting and provides recommendations for technology upgrades.
  • Displays high integrity, discretion, and sound judgment. Proactive, vigilant, and adaptable in rapidly changing environments. Committed to professional excellence, teamwork, and adherence to UN security standards.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE::

• Sound knowledge of security operations and protocols gained through formal training and practical experience.
• Experience coordinating or advising field missions in complex environments.
• Proven record of engagement with local authorities and community stakeholders to facilitate access and mitigate risks.
• Supervisory experience and ability to lead small teams or contractors.
• Familiarity with UNSMS procedures and security risk management tools is a strong asset.

This position is open to qualified Somali candidates Only. Female candidates are highly encouraged to apply. WFP offers female friendly spaces in the workplace.: WFP LEADERSHIP FRAMEWORK: WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

DEADLINE FOR APPLICATIONS: 22 May 2025-23:59-GMT+03:00 East Africa Time (Mogadishu)

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP: The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP’s values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP?:

• • WFP is a 2020 Nobel Peace Prize Laureate.
  • WFP offers a highly inclusive, diverse, and multicultural working environment.
  • WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
  • A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
  • We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

JOB PURPOSE: To perform a range of specialized and process-oriented responsibilities related to security operations, including monitoring and maintaining security equipment, coordinating field movements, and supporting sea operations and warehouse safety procedures, in line with established WFP and UNSMS protocols.

KEY RESPONSIBILITIES (not all-inclusive, nor exhaustive)::

• Assist in reviewing local and regional security threats and risks. Compile timely and accurate reports on incidents or developments that could affect WFP staff, assets, or operations.
• Review daily security-related information, such as incidents, alerts, and field movements, and utilize local or corporate information tools to provide basic analysis and updates to support informed decision-making.
• Liaise with local authorities, port security, law enforcement agencies, and community stakeholders to facilitate secure access for WFP activities and ensure smooth operations at the seaport and warehouse.
• Assist in planning, preparing, and tracking staff movements and field missions. Conduct regular local security assessments to support safe access and Programme continuity.
• Conduct basic post-mission debriefings and contribute to written assessment reports, including safety recommendations tailored to port, sea, and warehouse environments.
• Support the implementation and monitoring of Operational Security Standards and other safety protocols applicable to warehouse and maritime contexts.
• Contribute to emergency and contingency planning, ensuring preparedness procedures at the warehouse and office are up to date and well-communicated.
• Monitor access control at WFP facilities, including the main warehouse compound, ensuring procedures are followed by staff, port personnel, and visitors.
• Assist in the management and maintenance of security-related equipment such as radios, CCTV, fire safety tools, and perimeter lighting. Report issues and suggest improvements when necessary.
• Provide support to ensure safe delivery, storage, and movement of food and non-food items in the warehouse and through sea routes, including escort coordination or observation as needed.
• Support the identification of security training needs and assist in delivering basic awareness sessions for WFP staff, warehouse personnel, and casual laborers. evGa1Ts B2wSYw
• Supervise security guards and casual workers assigned to the warehouse or field missions, ensuring duties are disciplined and in line with WFP security procedures.
• Perform other duties as requested by the direct supervisor, Security Associate at the AO, or CSA.

QUALIFICATIONS AND EXPERIENCE:: Education: Completion of secondary school education Or University degree (Diploma/Bachelor) in Security Management, International Relations, Law Enforcement, or a related field.

Experience: At least five (5) years of relevant experience with a secondary school certificate Or U niversity degree (Diploma/Bachelor) with a minimum of two (2) or more years of experience in security management (including police, military, port security, or warehouse-related roles) and/or security risk management, preferably in a humanitarian or logistics setting. .: Language: Fluency (level C) in English language and Somali Language.

Knowledge & Skills::

• Basic knowledge of security procedures, methods, and equipment, typically acquired through technical training and relevant work experience.
• Basic knowledge of security procedures and methods, with hands-on experience in implementing safety measures in port or warehouse settings.
• General understanding of logistics operations, access control, and emergency response, especially in warehouse or coastal contexts.
• Familiarity with fire safety, theft prevention, and crowd control procedures relevant to warehouse operations.
• Ability to maintain vigilance, follow security protocols, and respond calmly and effectively during emergencies.
• Capacity to supervise casual labor or guard teams and ensure security protocols are being followed at the warehouse gate and compound.
• Competency in using and maintaining standard security equipment, including radios, surveillance systems, and access logs.
• Strong communication and coordination skills for engaging with port authorities, truck drivers, loaders, and external security actors.
• Willingness to undergo continuous security training and uphold the standards of the United Nations Security Management System (UNSMS).

This position is open to qualified Somali candidates Only. Female candidates are highly encouraged to apply. WFP offers female friendly spaces in the workplace.: WFP LEADERSHIP FRAMEWORK: WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Peace and Security Cluster

The UNOPS Peace and Security Cluster (PSC) is a principal service provider in the field of mine action with the United Nations Mine Action Service (UNMAS), UNDP, UNICEF, Governments of mine-affected countries and other mine action partners. It is led by the Director, who has overall authority and accountability for the performance PSC on behalf of its clients. The Director is responsible for administering and providing oversight of the day-to-day management of the Project Field offices, both according to the client requirements and in line with UNOPS rules and regulations.

UNMAS

United Nations Mine Action Service (UNMAS) is a division of the Office of Rule of Law and Security Institutions (OROLSI) in the Department of Peacekeeping Operations (DPKO). UNMAS is mandated by the United Nations General Assembly (RES/68/72) to ensure an effective, proactive, and coordinated response to the problem posed by a wide range of explosive hazards. Legislative mandates also recognize UNMAS technical expertise in responding to threats posed by unsecured and unsafe conventional weapons and ammunition stockpiles. As an office within DPKO, UNMAS supports peacekeeping and special political missions in accordance with Security Council mandates.

UNMAS as a component of the United Nations Support Office in Somalia (UNSOS) provides explosive hazard management capacities, including mitigation, to ATMIS as part of a logistical support package. Non-lethal tactical advice and analysis is delivered by UNMAS technical advisors located in each ATMIS Sector Headquarters and at ATMIS Force Headquarters, who support ATMIS planning and operations. UNMAS support includes both enabling (“operate in spite of IEDs”) and response (“defeat the device”). As a component of the UN Mission in Somalia (UNSOM) UNMAS also supports the Federal Government of Somalia, including the Somali Security Forces, Somali Police Force, Somali Explosive Management Authority, Minister of Internal Security and National Security Advisor.

Functional Responsibilities

Under the supervision of Procurement and Logistics Specialist, the Procurement Specialist will carry the following responsibilities:

• • Implementation of procurement and contracting strategies for goods, services and works, focusing on achievement of the following results:
  • Appropriate application of UNOPS procurement governance framework (rules, regulations, policies and tools) in Business Unit and Project operations.
  • Provision of supply-market intelligence and analysis.
    • Procurement plans designed and implemented according to cost reduction and saving strategies, applying:
    • Expertise in market intelligence matched to business requirements;
    • Optimal stakeholder management principles;
    • Sustainability criteria;
    • Appropriate work processes to individual cases.
    • Oversight and supervision of the implementation and results of strategic and routine procurement work plans in Business Unit, covering Pre-Purchasing: Strategy and Planning; Requirements Definition; Sourcing; Purchasing: Solicitation; Management of Submissions; Evaluation; Review and Award; Post Purchasing: Contract finalization and issuance; Logistics; and Contract Management.
    • 2.Manage and guide procurement processes for the acquisition of goods, services and the construction of works for the Business Unit, focusing on achievement of the following results, in compliance with the official procurement policies, rules, regulations and procedures:

• • Sustainability embedded in the procurement process.

• • Appropriate procurement modalities and instruments applied (e-sourcing, procurement and Rosters of Suppliers) based on individual case requirements, utilizing expert knowledge of procurement policies and instruments.
  • Implementation and oversight of proper monitoring and control of procurement processes in Business Unit and projects including organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNOPS Procurement rules and regulations.
  • Review and pre-clearance of solicitation documents, requests for awards and submissions to Contract and Property Committees (CPCs) in role as Procurement Reviewer (in OneUNOPS or Enterprise system).
  • Procurement contracts and contractors optimally managed through supplier and contract performance management against agreed benchmarks and through agreed reporting mechanisms.
  • Implementation of Internal control system.
  • Elaboration of comments regarding project audit reports of the Business Units, when necessary
  • 3. Ensure introduction and implementation of sourcing strategy and e-procurement tools focusing on achievement of the following results:
  • Management of rosters of suppliers, elaboration of supplier selection and evaluation, quality and performance measurement mechanisms.
  • Ensure that the e-sourcing tools are used in accordance with PG goals and standards in this area.
  • 4.Team Management
  • Facilitate the engagement and provision of high quality results and services of the team supervised through effective recruitment, work planning, performance management, coaching, and promotion of learning and development. eeJLJcm B2HjG2
  • Provide oversight, ensuring compliance by team members with existing policies and best practices.
  • 5.Knowledge building and Knowledge sharing
  • Facilitate and/or deliver training and learning initiatives for Business Unit personnel on Procurement-related topics.
  • Conduct initiatives on capacity development and knowledge building for procurement personnel, including network development, plans, learning plans and activities, procurement practice information and best practice benchmarking.

• Oversee team’s contributions to Procurement knowledge networks and communities of practice including collaborative synthesis of lessons learnt and dissemination of best practices in procurement management.
• Guide team’s collection of feedback, ideas, and internal knowledge about processes and best practices and utilize productively.

Education/Experience/Language requirements

Education:

• Advanced Degree preferably in Procurement and/or Supply Chain Management, Law, Commerce, Business Administration, Public Administration, Finance, Economics or related field.

OR

• A first-level university degree (bachelor or equivalent), in combination with a minimum of seven (7) years of relevant experience.
• A minimum level three Chartered Institute of Supply and Management (CIPS) or similar international certification is required.

Experience:

• Relevant experience is defined as professional experience at the international level in advising on and implementing policies and procedures to deliver a range of complex procurement programmes and services.
• Experience in working with a range of stakeholders in developing and developed countries, is desired
• Personnel supervisory experience in procurement, is desired
• Experience in UN system organizations, preferably in a developing country, is desired.

Languages:

• Fluent in English (write, read and speak)
• Fluent in Somali (write, read and speak)

Competencies

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.(for levels IICA-2, IICA-3, LICA Specialist- 10, LICA Specialist-11, NOC, NOD, P3, P4 and above)

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration

Contract type: LICA Contract level: LICA-10 Contract duration: Ongoing ICA – ‘Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.’

For more details about the ICA contractual modality, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Additional Information

• Please note that UNOPS does not accept unsolicited resumes.
• Applications received after the closing date will not be considered.
• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
• We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
• For retainer contracts, you must complete a few mandatory courses ( they take around 4 hours to complete) in your own time, before providing services to UNOPS. Refreshers or new mandatory courses may be required during your contract. Please note that you will not receive any compensation for taking courses and refreshers. For more information on a retainer contract here.
• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.

Organizational Setting and Reporting

This position is located in the Centralized Warehousing Section – Supply Chain Management (SCM) Services within the United Nations Support Office in Somalia (UNSOS), with duty station, Mogadishu. The Logistics Officer reports to the Chief, Centralized Warehousing Section.

Responsibilities

Within delegated authority, the Logistics Officer will carry out the following duties:

• • Prepares drafts of various, complex logistics plans, for warehouse regional operations. Develops contingency plans for drawdown and liquidation of missions.
  • Prepares drafts of mission specific Standard Operating Procedures and submits to his/her supervisor for review.
  • Prepares drafts budget requirements for planned or new missions and submits to his/her supervisor for review.

• Manages logistics operations including management of logistics assets, material, contracts and personnel. Ensures timely, accountable and cost-effective delivery of cargo and personnel.
• Coordinates and provides logistics support to ongoing operations in a field mission.
• Ensures that logistics requirements take account of gender-specific needs.
• Participates in technical survey for missions and verification missions to troop contributing countries.
• Identifies requirements and shortfalls within his/her unit and submits to supervisor for logistics plans; and manages special logistics operations.
• Keeps required records of logistic activities and level of essential supplies. Supervises operations of regional warehouses and coordinating with all Units of CWS, Technical Sections, MOVCON etc
• Coordinates logistics activities with procurement, finance, human resources, and other sections. Follows up on legal and financial aspects of the logistic support.
• Ensures that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained.
• Coordinates logistics operations with other UN agencies, and other organizations. eeDGpoR B2HjG2
• Ensures that supervised staff are adequately trained, cross trained; identifies additional training needs to achieve high working standards.
• Coordinate with Plan and Stock Control Unit to address stock requirements of each Regional Warehouses including inventories discrepancy reconciliation.
• Conducts regular checks and provides required guidance to the commodity managers to ensure effective and effective warehouse operations.
• Reviews open Transfer Orders, Transfer Requests etc. and take timely actions as needed
• Implements Regional Warehouse Strategy including coordinating with relevant stakeholders for construction and maintenance of Regional Warehouses
• Performs shipment analysis of all outbound deliveries to regions including consumption patterns of materials to implement push and pull strategy to support regional warehouse operations
• Guides and supervises new/junior staff.
• Performs other duties as required.

Competencies

Professionalism: Knowledge of warehouse operations including outbound operations and transportation management of large-scale goods either by road, air and sea. Ability to provide professional technical advice on a broad range of supply chain management areas. Knowledge in data analytics, management and producing different types of reports to facilitate decision making process. Ability to develop, maintain and supervise management control systems for materials movement and ability to demonstrate fiscal awareness and responsibility and very good knowledge of UN financial rules. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Education

High school diploma or equivalent is required.

Job – Specific Qualification

Not available.

Work Experience

A minimum of ten (10) years of progressively responsible experience in practical field logistics operations is required. The minimum years of relevant work experience is reduced to five (5) years for candidates who possess a first-level university degree. Experience in managing warehouses and inventories with wide range of commodities and high annual turnover in the last 5 years is desirable At least 2 years of proven experience in data analysis with SAP/ERP, Excel and Power BI is desirable. Experience in working with warehouses in UN or other similar international organization in a conflict or post-conflict environment is desirable. At least two years of experience in Inventory Management processes is desirable

Languages

English and French are the working languages of the United Nations Secretariat. For this position fluency in English is required.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.

• • This position is temporarily available until 30 June 2025. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.
  • While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.

• Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.
• This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.
• Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.
• Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as “retirement.” Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

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