Danish Refugee Council, one of the world’s leading humanitarian NGOs, is currently looking for a highly qualified Female Human Resources and Administration Officer

About the job

The HR and Admin Officer position has an area focus and ensures compliance to DRC policies and procedures. The post holder is responsible for providing human resource and administrative support to the DRC area office. S/he works closely with the Area Manager, Country HR and Admin team and relevant staff to ensure processes are executed in a well-coordinated, well-informed and timely manner. She is responsible for running of day-to-day HR and Administrative activities in area Office

Your main duties and responsibilities will be:

Administration

• •  Coordinate and manage all administrative tasks at base level. Ensure all administrative matters are properly followed up and legally standing according to local laws/requirements.
  •  Coordinate with finance to obtain the monthly timesheet codes. Ensure monthly timesheets are correctly filled by staff, approved by Line Supervisors and filed in timely manner.
  •  Prepare monthly payroll on the Regional Payroll System and ensure that all payroll changes are captured, reconciled and shared with area Finance and Country HR on timely manner and as per the HR reporting schedules
  •  Prepare, advice and oversee staff leaves and absences.
  •  Ensure staff requiring Visas and other legal documents are organized in timely manner.
  •  Filing of all administration records as per DRC filing procedures.
  •  Ensure all office utilities and infrastructures are appropriate, safe and functioning. (electricity, gas, security, up keeping of premises, health and safety, internet, telephones, photocopiers etc.).
  •  Ensure all necessary office resources (Stationaries, office supplies, drinking water are stocked and managed.
  •  Manage the expat staff guest house
  •  Ensures distribution of area office staff lists on a monthly basis to Area Manager and HR and Admin Coordinator
  •  Supervise and provide technical support to the Cooks and Cleaners in the area base.
  •  Organize meetings, trainings and other events.
  •  Coordinate the flight bookings, housing and transport for internal and external visitors in coordination with Logistics department.
  •  Act as focal point for the administration of tenancy agreements and liaise with lessors. Keep track, record and properly manage incoming and outgoing letters including those received from government.

Human Resources

•  Ensure DRC’s HR policies and procedures are applied and compliant at all times.
•  Supports all phases of the recruitment process.
•  Lead all national recruitment process in the area; ensure compliance with DRC recruitment procedure.
•  Prepare staff contracts (along with the required attachment) in timely manner.
•  Ensure DRC ID cards are issued to new staff on the first working day.
•  Ensure all staff personal files are updated according to the DRC’s checklist on constant basis.
•  Ensure timely on boarding/induction for new staff before sent to work and oversee/coordinate the induction process.
•  Support and assist with the Performance and Development process.
•  Organize training on Code of Conduct for staff. Brief on other HR policies/procedures to staff when necessary.
•  Review HR related documents before necessary approvals are sought.
•  Assist in promoting the DRC Learning Catalogue.
•  Serve as the liaison on national staff insurance issues.
•  Ensure exit procedures are made for all staff in coordination with other required departments.

DRC Dynamics

•  Heavy User role in DRC Dynamics (ERP System) – HR module and deliver tasks as per the defined DYN roles and responsibilities.
•  Provide support to area HR Users (HU/LU) in area offices to ensure successful cascading and implementation of DRC Dynamics.
•  Perform administrative tasks on DRC Dynamics in coordination with country HR Officer and Manager.

About you

To be successful in this role we expect you to have: Required

• •  Minimum of two years of relevant work experience in similar field with INGO or UN.
  •  Advanced proficiency skills in MS Word applications
  •  Experience in training and capacity building of national staff
  •  Well-developed organizational and planning skills in order to meet deadlines with limited supervision.
  •  University degree in HR Management, Business Administration or equivalent professional qualification.
  •  Proficient in English – both oral and written communication skills
  •  Fluency in local (Somali) language
  •  Commitment to teamwork and capacity building.
  •  High level of integrity and professionalism.

In this position, you are expected to demonstrate DRC’ five core competencies: Striving for excellence: You focus on reaching results while ensuring an efficient process.

Collaborating: You involve relevant parties and encourage feedback.

Taking the lead: You take ownership and initiative while aiming for innovation.

Communicating: You listen and speak effectively and honestly.

Demonstrating integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

We offer

Contract length: 12 months

Band: Employment Band Non-Management H

Work location: Galkacyo

Start date: 1th November 2025

Reporting to: Area Manager

Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for

employees on national contract.

Application process

All applicants must upload a cover letter and an updated CV (no longer than four pages) in English. Applications sent by email will not be considered. This position is open Only to female applicants, and qualified females are strongly encouraged to apply.

Closing date for applications: 15th October 2025

For more information about the Danish Refugee Council, please visit our website drc.ngo .

Danish Refugee Council is an equal opportunity employer. We are committed to creating an inclusive and positive work environment based on mutual respect for all employees. All applicants are considered for employment regardless of personal characteristics or attributes.

DEADLINE FOR APPLICATIONS

2 September 2025-23:59-GMT+03:00 East Africa Time (Mogadishu)

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP’s values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP?

• WFP is a 2020 Nobel Peace Prize Laureate.
• WFP offers a highly inclusive, diverse, and multicultural working environment.
• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

BACKGROUND AND PURPOSE OF THE ASSIGNMENT:

The Galkayo Area Office is seeking to recruit one (1) Monitoring Assistant to be based in Galkayo. The Monitoring Assistant will play a key role in quality monitoring and in facilitating the utilization of monitoring data. This position reports to the M&E Officer in the Galkayo Area Office.

The Monitoring Assistant will also be involved in evidence generation activities and will participate in other initiatives aligned with the Galkayo Area Office and the Country Office’s Planning, Monitoring, Learning, and Evaluation (PMLE) priorities.

KEY ACCOUNTABILITIES (not all-inclusive, within delegated authority)

Quality Monitoring

• Active engagement in the revision of monitoring tools. This includes, and is not limited to, proposing revisions to be made based on your experience in the field, taking part in discussions related to those revisions, reviewing revised tools, and taking part in piloting revised monitoring tools.
• Ensure quality data collection and recording during onsite process monitoring, outcome monitoring, process PDMs (remote and on-site), target monitoring, etc.
• Timely, accurate, and comprehensive reporting of process monitoring findings through back-to-office-reports (BToRs);
• Take part and provide inputs during monitoring data cleaning process
• Actively take part in debrief meetings after monitoring activities to discuss recommendations, areas of improvement, and actions for subsequent monitoring activities.
• Follow up on third-party monitors’ data collection and provide guidance to third-party monitors as required.
• Review CP reports/checklists and check for consistency and quality.

Facilitating Utilization of Monitoring Data:

• Actively take part in reflection sessions with other monitors and programme colleagues to facilitate interpretation of monitoring data and identify adaptations to be made in activity designs and implementation
• Contribute to the analytical process of the data collected from various sources.
• Assist in the drafting of area level monitoring reports and related reports
• Support the AO/FO M&E lead in ensuring that monitoring/CFM findings from previous reports are followed up, recommendations implemented, and actions are taken.
• Assist in timely and quality analysis and drafting of area level reports.

Evidence Generation:

• Support the implementation of WFP CO learning agenda by playing a key role in documenting good practices and success stories from the field, through human interest stories, photos, videos, etc.
• Support in the collection and analysis of data for assessments, evaluations, reviews, and other evidence generation activities that form part of the CO learning agenda implementation plan.

Accountability to the People that we Serve

• Follow up with programme focal points and other colleagues in addressing complaints received from the people that we serve. This include complains received through different channels such as hotline (‘call centre’) and field monitoring
• Support downstream accountability to the people that we serve through monitoring activities as well as following up on grievances, suggestions, etc.
• Support in providing first-line engagement with CPs and local government authorities and structures.
• Support in WFP’s community engagement efforts by providing needed information to the people that we serve either as part of field monitoring activities or other related activities
• Represent the AO in both internal and external forums, meetings (especially at field level), as requested.
• Identify issues and, when possible, resolve issues at field level and inform the AO/FO PMLE lead.
• Interview and gather feedback and complaints from the people that we serve so as to improve program quality.
• Identify and report on any operational issues at field level that may hamper WFP’s operations, regardless of whether those issues are included in monitoring checklists.

Education: Completion of Secondary school education Or University degree (Diploma/Bachelors) in Statistics, Economics, Mathematics, Data Science, Anthropology, Psychology or any other related field.

Experience: At least 4 years of experience including minimum of two years of experience in the field of statistics, IDPs, refugee operation or programme related.

Languages: Fluency in both written and spoken English and Somali is a requirement.

Knowledge & Skills:

• General knowledge of humanitarian and development work in Somalia
• Excellent soft skills including, but not limited to, communication skills, observation skills, listening skills, etc.
• Analytical skills including deductive and inductive reasoning, thematic reasoning, pattern analysis, etc.
• Able to effectively use different computer applications including Microsoft applications (Word, Excel, PowerPoint, Outlook etc.)
• Experience in field data collection (including electronic data collection) and engagement with communities
• Data management experience
• Report writing experience

This position is open to qualified Somali national candidates only. Female candidates are highly encouraged to apply. WFP Somalia provides female-friendly spaces in the workplace.

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact:  global.inclusion@wfp.org

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).
• Once your profile is completed, please apply, and submit your application.
• Please make sure you upload your professional CV in the English language
• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time
• Please contact us at global.hrerecruitment@wfp.org in case you face any challenges with submitting your application
• Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP: The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP’s values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP?:

• • WFP is a 2020 Nobel Peace Prize Laureate.
  • WFP offers a highly inclusive, diverse, and multicultural working environment.
  • WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
  • A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
  • We offer an attractive compensation package (please refer to the Terms and Conditionssection of this vacancy announcement).

KEY RESPONSIBILITIES (not all-inclusive, nor exhaustive)::

• • Daily maintaining and responsible for managing Bookings of the armored vehicles, updating consumption and make Suring accurate record of the fleet inventory, including vehicle details are updated regularly.
  • Receiving transport demands for both soft and armored vehicles for all transport inside and field mission trips, arranging necessary preparedness for the trips and undertaking Vehicle’s check-up upon trip concludes.
  • Undertaking regular check, for the stores condition in terms of cleanness, shelf-life period of the items, registering the newly came items, issuing items to the respective requesters, and updating in the system upon any issuance made.
  • Preparing requests for the guest house groceries from both locally and outside purchases, attaching requests in the system, receiving items and make Suring that the materials are fully onboard as per the request, storing them at a well condition space and updating the system as per the physical receipt.

• • Receiving Cargos, offloading, preparing custom clearance, transportation and handing over to the respective unit or storing if it’s for the general use of the office operation purpose.
  • Preparing Supplies list for the office/Guest house requirement including food/none-food items, based on the needs and for sufficient stoking purpose.
  • Creating Service Enter sheet (SES) and Goods Receiving Note (GRN) in the system Upon services and Goods are physically received as per the Contract/PO Terms.
  • Creating Wings and petty cash PRs for GH and other office expenses when request arise and specified.
  • Preparing visitor gate passes for all outgoing assets, equipment, or other valuable materials to prevent loss and ensure internal controls are functional.
  • Focal Point of compound related works for WFP GALKAYO AO and ensure GH services are attended on the right Time.
  • Responsible for dispatching, Receiving Pouches in between respective offices and make Suring clients received pouches on their respective address.
  • Preparing Meetings by organizing avenues, stationery, facilitating visitor’s passes and other related requirements.
  • Purchase of required items on petty cash level for G.H/Office
  • Maintain, update Guest House and office stocks such as stationery, cleaning, food and other NFIs materials, maintaining their records, issuance, and usage properly, and preparing monthly reports.
  • Coordinate housing and G.H accommodations for WFP and Non-WFP Staff through online booking and ensuring GH rooms are clean, and all facilities are functioning properly.
  • Managing transport Facilities, allocating vehicles & drivers for the Airport, tiny movement, field visits and meetings and accepting booking requests through online corporate to keep accurate movement records.
  • Alternatively Facilitating any all-Admin tasks out of my respective for the office when needed.
  • Alternatively Monitoring Generators and Vehicles supplies availability receiving fuel, Oil, Spares and updating consumption immediate after the receipt of good/service through raising good receipt note (GRN/SES)
  • Alternatively In Charge Supervising services, including facilities, light vehicles management and spares, travel protocol related, and observing fuel consumption for Vehicles and generators.
  • Alternatively In Charge of Procurement tasks including purchases, initiating request for quotation (RFQs) arranging tender opening committee meetings, preparing minutes, drafting evaluation and recommendations, and creating MPOs in the system for the selected vendors.
  • Alternatively Arranging office procurement tasks by identifying the relevant suppliers, undertaking office procurement process is to be done fairly, an asper the rules and principles set.
  • Alternatively Managing asset movements, records, relocation updates, receiving new asset equipment received.
  • Alternatively Controlling fuel that used by the armored vehicles, validating in FMS immediately when used, this comes to my responsibility alternatively when focal point is not present for any reason.
  • Alternatively responsible for HR tasks, including managing attendance, leave requests, separation forms, reporting, and welcoming newly hired staff with necessary arrangements in the absence of the focal point.
  • Alternatively transport demands for both soft and armored vehicles for all transport inside and field mission trips, arranging necessary preparedness for the trips and undertaking Vehicle’s check-up upon trip concludes.

QUALIFICATIONS, EXPERIENCE AND SKILLS REQUIRED: Education: Secondary school certificate or University Degree/ Diploma in Social Sciences, International Development, Business Administration, or a related field.

Experience: At least two (2) years of relevant work experience with a Secondary School Certificate, or a University Degree (Diploma/Bachelor’s) with a minimum of one (1) or more years of relevant experience in general administrative work.

Language: Fluent knowledge (proficiency/level C) of English and Somali language.

• Proficient in the use of office equipment and computer software packages, such as Microsoft Word.
• Knowledge of work routines and methods in order to complete processes under minimal supervision.
• Uses tact and courtesy to give and receive information to a wide range of individuals.
• Ability to identify data discrepancies and rectify problems requiring attention

This position is open to qualified Somali national candidates Only. Female candidates are highly encouraged to apply. WFP offers female friendly spaces in the workplace.: WFP LEADERSHIP FRAMEWORK: WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework: REASONABLE ACCOMMODATION: WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact: global.inclusion@wfp.org

NO FEE DISCLAIMER: The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION:

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).
• Once your profile is completed, please apply, and submit your application.
• Please make sure you upload your professional CV in the English language
• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time
• Please contact us at global.hrerecruitment@wfp.org in case you face any challenges with submitting your application
• Only shortlisted candidates will be notified

DEADLINE FOR APPLICATIONS: 2 September 2025-23:59-GMT+03:00 East Africa Time (Mogadishu)

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

The primary functions of  project control are to complement programme management and provide support for oversight of projects including the formulation of a monitoring plan, quality assurance, and verification. Other activities of project control include: review of project agreements, project audit, monitoring that there is synchrony between financial and operational performance, participation in multi-functional monitoring activities and reviews, tracking project risk management, and supporting project closure.

It is essential to maintain segregation of duties between project control and programme functions for effective accountability and oversight. Where there is no Project Control Officer, General Service staff performing project control functions should report directly to the Head of Office.

The Project Control Associate receives general guidance and work plans from the supervisor. They work independently on regular assignments under the supervision of the Project Control Officer or to the same management level as programme. The incumbent may supervise other general service staff.

Project Control staff play a very important role in maintaining harmonious and effective partnerships, and often interact with implementing partners. As a result, incumbents need to be very mindful of all dimensions of partnerships in their interaction with partners (in accordance with the Principles of Partnership, the Code of Conduct and other relevant documents).

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.

Duties

• • Contribute to reviewing the internal control systems of implementing partners.
  • Contribute to reviewing that IP agreements are in conformity with Country Operation Plans and UNHCR’s rules, policies and procedures.
  • Monitor that a complete record is maintained for all projects.
  • Contribute to reviewing, analysing and verifying Financial and Performance Implementing Partner Reports (Part I-IPFR and Part II-IPR), and to checking accuracy and consistency between IPFR and IPR, in accordance with project agreements.
  • Ensure that the funds obligated under an IP agreement permit the payment of the next instalment or a disbursement, confirming the status of instalments already paid.
  • Support timely project closure in coordination with the programme unit. eU29Sdh B2ukkq
  • Bring to the attention of supervisors and programme officers any significant variances at the office level in: budget execution, percentage of project execution, time schedule, and quality of projects against specifications or terms and conditions.
  • Maintain professional relationships with implementing partners.
  • Keep up to date with all UNHCR rules, regulations and procedures necessary to perform these duties.
  • Escalate IP issues to supervisors.
  • Recommend acceptance or non-acceptance of IPRs and payment of installments.
  • Contact implementing partners for project-related matters.
  • Have unlimited access to financial and operational records relating to projects.

• Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure  decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
• Perform other related duties as required.

Minimum Qualifications

Education & Professional Work Experience

Years of Experience / Degree Level

For G6 – 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher

Field(s) of Education

Not applicable.

Certificates and/or Licenses

Accounting;

Auditing;

Business Administration;

Finance;

 Project Management;

(Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience

Essential

Not specified.

Desirable

Not specified.

Functional Skills

FI-Financial Accrual Accounting under internationally accepted standards (IFRS, IPSAS, etc)

FI-Financial auditing

MG-Project Management

PM-Project Assurance

RM-Risk Management

IT-ERP (Enterprise Resource Planning) Functional Knowledge

IT-Microsoft Office Productivity Software

IT-Computer Literacy

(Functional Skills marked with an asterisk* are essential)

Language Requirements

For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.

For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.

For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

Desired Candidate Profile: The ideal candidate for the Project Control Associate position should possess a university degree in Accounting, Finance, or Auditing, with at least three years of relevant work experience. She/he should demonstrate relevant experience in analyzing financial reports for decision-making purposes and identifying gaps in internal control systems. The candidate should propose implementable solutions to safeguard the organization’s resources and have hands-on experience in handling  Risk management, Project Control, and/or project audit matters. The ability to use ERP and data management systems relevant to the position, such as Cloud ERP, PROMS, and CIMS (Contractor Information Management Systems), is an added advantage.

The candidate should possess the desired skills and competency set on the job requisition and should demonstrated good understanding of accrual Accounting and United Nations financial rules and procedures to be able to guide and train partners and UNHCR colleagues on UNHCR financial management, Programme, supply, and other procedural controls. The candidate should be team player and should be able to promote cohesive work environment through collaboration with other members.

Given the hardship duty station with related security challenges, the incumbent should be flexible and adaptable, capable of working under stress while maintaining good interpersonal and  communication skills to ensure solid team spirit. The candidate should have previous field experience working with diverse stakeholders and funded partners, with the ability to maintain productive working relationships among them.

Required languages (expected Overall ability is at least B2 level):: ,

Desired languages: ,

Operational context: Occupational Safety and Health Considerations:: Nature of Position:: Living and Working Conditions:: Additional Qualifications: Skills

FI-Financial Accrual Accounting under internationally accepted standards (IFRS, IPSAS, etc), FI-Financial auditing, IT-Computer Literacy, IT-ERP (Enterprise Resource Planning) Functional Knowledge, IT-Microsoft Office Productivity Software, MG-Project Management, PM-Project Assurance, RM-Risk Management

Education

Certifications

Accounting – Other, Auditing – Other, Business Administration – Other, Finance – Other, Project Management – Other

Work Experience

Competencies: Accountability, Client & results orientation, Commitment to continuous learning, Communication, Judgement & decision making, Managing resource, Organizational awareness, Planning & organizing, Political awareness, Teamwork & collaboration.

To apply this job, tap the link below;

Final Evaluation for the Education in Emergency Project in Galkacyo South District.

Evaluation of the Project: Education in Emergency Project for Most Vulnerable Internally Displaced Persons (IDPs) in Galkacyo South District
Project code: K-SOM-2021-4070
Commissioned by: Diakonie Katastrophenhilfe -DKH supporting the local implementing partner Centre for Peace and Democracy (CPD).

A. DKH and CPD Overview.

Diakonie Katastrophenhilfe (hereafter DKH) is a humanitarian assistance agency in Germany with headquarters in Berlin. It has regional offices in Asia, Africa, and Latin America, as well as country offices in our priority countries, which are responsible for the coordination of aid programs. DKH’s operating model is structured around implementing projects exclusively through a network of local partner organizations. As such, DKH’s core business is partner support and partner strengthening.
On average, DKH supports around 150 projects annually across the globe. Besides humanitarian assistance, DKH also focuses on Disaster Risk Reduction (DRR), preparedness measures as well as rehabilitation and reconstruction. In recent years, DKH has accelerated its commitment and investment in strengthening its cash and voucher assistance (CVA) approach to ensure context-appropriate and dignified responses for affected families.
DKH’s projects are funded through donations, a percentage of the annual income of sister agency ‘Bread for the World’, collaborations with other aid agencies such as Caritas International, as well as institutional donor funds such as the German Federal Foreign Office (GFFO) and the Federal Ministry for Economic Cooperation and Development (BMZ). DKH is also a recognized cooperation partner of the ECHO, the Office for Humanitarian Aid of the European Commission, as well as EuronAid, a network of European non-governmental organizations specialized in food aid and food security.
In Somalia, DKH has been running intensive relief aid programs for more than twenty years. In recent years, DKH and its local partner organizations implemented also transitional aid programs. In close cooperation with its local partner organizations, DKH works across several sectors including WASH, Shelter, Camp Management and non-food Items, Education, Food Security, Livelihoods with integrated Cash Voucher Assistance, and livelihoods and vocational training. wherever feasible.
Centre for Peace and Democracy (CPD), a local Non-Governmental Organization working in Somalia has been implementing the “Education in Emergency (EiE) Project in Galkacyo South District” with funding from the DKH Somalia program. Therefore, South Galkacyo is one of the IDP hosting Districts in Somalia with an estimated 45 IDP Camps (population of IDPs estimated at 9,364 Households (55,528 people) according to CCCM Report for Galkacyo South.
B. The project Background.
The Education in Emergency (EIE) project supports around 1,200 (50%F) school-aged children from at least 800 vulnerable IDP households located in various IDP settlements in the Galkacyo South District. The basic approach of the project is designed to address the children, girls, and boys, in need of education, directly through an individual selection of the most vulnerable children that are forcefully displaced from their families or separated from their families and live now in foster households.
Education provides immediate physical, psychosocial, and cognitive protection during crises. Out-of-school children are more vulnerable and exposed to protection risks like; GBV, early marriages, early pregnancy, child labor, and forced recruitment. Opposed to out-of-school children, children with a certain level of education are less vulnerable to illicit recruitment, unwanted pregnancy, and early marriage. Educated youths, girls and boys, have better chances to find employment and social integration.
The project supported school-aged children including children living with disability (50% girls, 50% boys) in ages between 6 and 13 years for primary school learning level (~95% of beneficiaries), and ages 14 to 18 for secondary school level education (whereby in single cases those age limits may vary due to the generally late enrollment of children in school) selected from vulnerable IDP households.
The project focused on children for new enrolments for small children, girls and boys, who are not enrolled in any primary school and re-enrolment for those that have dropped out of school due to their background of displacement and related vulnerability and poverty constraints, those usually in a higher age and in higher classes, and are willing to attend school, as well as retention in classes for vulnerable secondary school girls and boys that already have dropped out or that are in danger to drop out shortly before their final exams due to vulnerability constraints of their households and their inability to pay school fees and other ancillary costs attached to their education.
C. Purpose of the Final Evaluation
The purpose of this final evaluation is to establish whether the activities lead to the achievement of the planned results as well as the project objectives. The evaluation will include a rigorous analysis of the project design, participation of key project stakeholders, administration and management of resources, and the impact on the beneficiaries (direct and indirect). The evaluation will inform the DKH, and the project partners of key lessons learned, and propose recommendations for future design and implementation of similar projects. Specifically, the final evaluation will focus on the following aspects:
• To inform DKH/CPD and other project stakeholders on the progress in implementation of the EIE project, i.e. the delivery of planned Objectives and Results achieved as well as progress towards achievements of the respective objectives while highlighting enabling factors and challenges encountered.
• Drawing key findings and lessons learned and proposing improvement and adjustment needed to ensure that the project remains relevant to the needs of the target groups and contributes to knowledge development.
• To identify the factors (positive and negative) that have impacted the achievement of the objectives and expected results within the project time frame.
• To analyze what is working well for the project, the main bottlenecks, and what needs to be done in the future for similar projects.
• To inform resource allocation for a future round of proposals, as well as to inform decisions on scaling-up, replication, and /or continuation.

D. Project Objectives
The Overall project objective: Enhanced resilience of crisis-affected IDP boys and girls, especially out-of-school children in the South Galkacyo district in Galmudug State, Somalia.
Specific objective: Improved enrollment and retention of qualitative education in emergencies for girls and boys.
The Specific Objective indicators
• 75 % of targeted school-aged children are constantly in schools in the IDP camps and attend classes regular basis.
• 75 % of new and current enrolled learners (50% F and 50% M) are retained and complete at least one school term during the project period.

Result 1. Ensure emergency and crisis-affected children have access to a safe and protective learning environment
Indicators for Result 1
• 1200 children (600 M/ 600 F) reached with Education in Emergency assistance.
• 25 classrooms constructed or rehabilitated in 10 IDP schools.
• 11 child-friendly and inclusive WASH facilities are available to emergency-affected children and youth in 6 of the 10 targeted schools.

Result 2. Ensure targeted most vulnerable children, respective HHs, and teachers’ basic needs are adequately addressed as a key barrier to enrolment and retention in education.
Indicators for Result 2
• 30 teachers (21 M/ 9 F) benefitting from vouchers for school fees to pay emergency incentives
• 1.200 learners-beneficiaries (600 M/ 600 F) with access to food rations through monthly food vouchers.

Result 3. Strengthen the capacity to deliver effective and coordinated education in emergency preparedness and response within the education system.
Indicators for Result 3
• 30 teachers (21 M; 9 F) trained in different modules according to the teacher in Crisis Training Module.
• 70 Community Education Committee members (50 M, 20F) trained in school safety, various TiCC modules, and hygiene promotion in schools, as well as provided advocacy campaigns on the importance of education, especially for girls in Galkayo South.

E. Scope of the Final Evaluation
The final evaluation will cover the assessment of the key activities implemented during the duration of the project in the time frame between November 1st, 2021, and October 31st, 2023. The evaluation will target the 10 schools in the 10 IDP camps; covering the main areas of intervention and evaluating the main results concerning the indicators mentioned in the project objectives section D above, considering the impact of gender and inclusion of the project as of the end of the project period.
F. Approach and Methodology
Approach
The proposed final evaluation seeks to provide plausible evidence to that will be used for learning, inform future designs of education projects in similar contexts, showcase best practices, and provide accountability on resources.
The evaluation will be highly participatory and shall involve engagement with the EIE project stakeholders involved in the project. These shall include the Galmudug State Ministry of Education, Galkayo South District education department, Community Education Committees (CECs), IDP Camp Management Committees, Parents of the learners, teachers, and participating EIE project schools’ management.
The identified EIE stakeholders will be involved in providing their roles, experience, and perception of the various EIE project activities, identifying issues, challenges, and the solutions used to address the issues.The approach shall also be required to incorporate the analysis of records to ascertain the actual performance of the parameters of EIE indicators including enrolment, retention, and improvement in teaching skills class performance based on administered tests.
Methodology
The consultant shall be required to develop a viable evaluation methodology that is based on the Education in Emergency evaluation parameters. The methodology and tools used will be required to capture, analyze, and rate the following: – I). Improvement in access to education for the emergency-affected populations targeted IDP children, II). Provision of learning space including improvement of the learning environment through the construction of temporary learning spaces (TLS), III). Provision of Vouchers (conditional and flexible) for Education (V4E) to cater to their primary and/or secondary education that will be redeemable by the school administration in EIE project selected schools to cover teacher incentives, teaching materials, school maintenance costs, and basic supply of clean water to the learners for drinking and handwashing.
The evaluation will be required to describe the study design and a detailed sampling methodology sources of information used (documents, respondents, administrative data, literature, etc.) in sufficient detail so that the adequacy of the information can be assessed. The evaluation methodology shall be required to explain the selection of case studies or any samples used in the evaluation and their usefulness. The methodology used shall also develop viable tools and processes to help capture data and information that will contribute to analyzing the achievement of the processes used in delivering the project and also the degree to which the indicators have been achieved. The methodology shall provide the probable limitations regarding the representativeness of the samples identified and alternative/mitigation measures to be adopted. The evaluation methodology proposed by the consultant shall be capable of undertaking cross-validation of the information sources and critically assessing the validity and reliability of the data. The consultant shall also be required to provide and include a complete list of interviewees and other information sources consulted, to the extent that this does not conflict with the privacy and confidentiality of participants.
The consultant will be required to select/develop and adapt the data collection tools that will be relevant to use in the specific context of this assignment as provided in the scope of work. The sample tools will be required to conform to the approach recommended by the Somalia Education Cluster relevant to the assessment of needs in emergencies. An appropriate and strategic mixed sampling method should be indicated and its potential to provide the data and information required indicated/justified.
The suggested methodology will include:
a) An in-depth desk study analysis and mapping of all project documents, relevant material, and resources, including:
• The project proposal
• The project log frame
• Vulnerability assessment report
• Education in the emergency assessment report
• Project narrative progress reports generated up to the mid-point of project implementation.
• Project financial reports.

b) Questionnaires and surveys were addressed to appropriate groups of stakeholders. Semi-structured Interviews, focus group discussions, and meetings (in person, via Skype and telephone) with relevant DKH & CPD staff, donor representatives, and various stakeholders; – to gather substantial anecdotal evidence on the effectiveness, efficiency, relevance, and timeliness of the project activities implementation and delivery.

c) Selected field visits to meet with the local stakeholders, beneficiaries, and partners involved in the implementation of the EiE project, including interviews and focused group discussions with direct beneficiaries to determine the relevance and effectiveness of the project.

d) Inception Workshops to evaluate the evaluation, methodology, design, and sample.
e) A Final evaluation presentation to present and discuss findings and recommendations.

G. Key Guiding Questions
The consultant will be required to develop a methodology that is in line with the guidelines of the OECD evaluation criteria of relevance, effectiveness, efficiency, coherence and sustainability, and impact.
Based on the EIE project’s design and implementation as undertaken so far, the following key questions have been developed to guide the development of the assignment approach, and methodology and inform the final findings.
a) Relevance
• To what extent are the projects, activities, and outputs aligned with the project goals as captured in the proposal?
• Was the project designed in a way to meet the educational needs of targeted beneficiaries?
• Has the project successfully prioritized the most vulnerable IDP children as envisioned in the project design?
• Has the project succeeded in creating a safe and protective learning environment for the learners enrolled in schools by the project? If not, why and what it needs to be done?
• Has the project been successful in ensuring at least 75% of the enrolled beneficiaries are consistently attending school? If not, why and what needs to be done?
• Has the project ensured that at least 75 % of new and current enrolled learners (50% F and 50% M) are retained and complete at least one school term during the period covered by the evaluation?
• Has the project improved teachers’ and community education committees’ capacity to support quality education access in emergencies for IDP children?
• How successful has the project been in ensuring the inclusion of girls compared to boys?
• What is the perception of the community and relevant stakeholders towards this project and the impact it has on the community?
• What has been the impact of external factors such as COVID-19, climate change, and conflict on the implementation of the project against the activity plan?
• How did the proposal conform to the priorities in emergency education as outlined by the Somalia Humanitarian Response Plan and other Galmudug State education strategies and plan?

b) Effectiveness and Efficiency
• What have been the key outputs of the projects?
• Is output delivery on schedule? Are there any delays? What have been the main challenges in the delivery of these outputs?
• Which activities and use of the produced output were the most/least effective in contributing to the projects’ objectives and why? What are the common quality aspects and challenges?
• What are the main factors that have facilitated or obstructed the achievement of outcomes?
• How well has the project managed partnerships with the school management, Department of Education, and local government units? How did the quality of partnerships affect the delivery of the project outputs?
• Were there adequate monitoring tools and mechanisms in place, and functional? Do they allow communication and exchange of lessons learned?
• Have the existing monitoring and evaluation mechanisms contributed to the achievement of expected results throughout the project implementation and how have these been effective? What adjustments did the project make to the monitoring mechanism and what difference did this make?
• Has the project been implemented in a cost-efficient manner?
• Have other unforeseen effects been achieved? And how
c) Sustainability
• What are the main factors that facilitate or threaten the (financial and institutional) sustainability of the outcomes of the projects and activities?
• What are the main challenges in safeguarding the sustainability of the project?
• What are the main lessons learned from the project that could be documented? And to what extent could the project be scaled up or replicated in other regions?
• Is there a commitment of local institutions to guarantee the sustainability of the project?
• How has the work impacted the wider, non-material dimensions of well-being?

H. Expected Deliverables
The external evaluation consultant/team will be required to deliver the following key deliverables.
a) Inception report: The inception report will serve as an agreement between parties on how the evaluation will be conducted. Items to address:
• Appropriate validated draft data collection tools (e.g. methodological guidelines, group interview questions, Key Informant Interview questions guide)
• Raw data in any of the following statistical packages (STATA, SPSS, cSPro) and also transcribed qualitative scripts
• Understanding of the issues and questions raised in the ToR
• Data sources; how to assess the questions in the ToR
• Research methodology, including suggested sample and size
• Schedule of activities and traveling (timeline)
• Detailed budget
b) Facilitate a workshop for the presentation and validation of findings and recommendations to DKH and CPD.
c)(Draft and Final) Evaluation report of max. 25 pages (excluding annexes) to be structured as follows:
• Executive Summary
• Summary Evaluation report highlighting the cross-cutting key findings, lessons learned, and recommendations, including
• Evaluation purpose
• Evaluation methodology
• Main findings (presented in terms of achievements based on the process and impact indicators and their alignment with the project objectives & challenges encountered during the implementation of the various activities.)
• Stories of change and quotes from respondents
• Lessons Learned
• Conclusions and Recommendations
a. Regarding future steps/activities / follow up
b. Regarding improvements in project design
c. Regarding approaches and methodologies
Recommendations should be based on evidence and analytically sound. They should be targeted to the relevant audience, and they should be relevant and feasible)
I. Annexes
• Relevant maps and photographs of the evaluation areas where necessary (Photos should be Geo-tagged)
• Bibliography of consulted secondary sources
• Finalized data collection tools
• List of interviewees with accompanying informed consent forms
• PowerPoint presentation of preliminary findings to DKDH and CPD.

J. Timetable of evaluation
Indicative Timeline
The evaluation consultant /team will provide the deliverables according to the following indicative timetable:

Deliverables and Schedule Tentative Date Working days indication
Selection of the consultant 6-9 November 2023
Discussion with the Consultant (Virtual) on the Project and the TOR and contract signing 10 November 2023
Inception Report (including the evaluation methodology and detailed work plan) 20 November 2023
Data Collection and Field visits and. 21 November 2023
Submission of Draft Final evaluation report 30 November 2023
Final evaluation report submission 5th December 2023

K. Scope of Price Proposal and Schedule of Payments
The consultant shall be paid the consultancy fee upon completion of the following milestones.
• 40% after the adoption of the inception reports
• 60% after the approval of the final reports

L. Assignment Roles and Responsibilities
Consultant DKH/CPD
1. Develop an inception report, detailing the methodology, design, and instruments of the evaluation including data collection tools, stakeholders to be interviewed, and time frame for the evaluation.  Provide all required background materials to the consultant promptly.
 Read and provide comments on the inception report including the proposed research methodology, the information-gathering techniques, and the suggested target sites.
 Providing data/information for desk review.
2. In charge of the overall management responsibility of the review, including designing and carrying out the evaluation, drafting the final report, and debriefing the project team and key stakeholders.  Review and comment on deliverables
 Provide guidance where necessary.
 Support logistics for the evaluation team where necessary
 Facilitate contacts with key beneficiaries and line ministries.
 Arrange logistics and planning of the field research, support the evaluation team during fieldwork, and bring the research team to the beneficiaries.
3. Liaise with DKH/CPD staff throughout the process, providing weekly updates and seeking their input and advice where necessary.
4. Request approval in case of deviation from the budget, and for miscellaneous costs.
 Guide all phases of execution, and facilitation of the fieldwork, including interviews with local government, communities, etc.
 Review and comment on the draft reports submitted by the evaluator i.e, preliminary reports and the final report, providing feedback to draft data collection tools and reports.
 Review and provide feedback on the project evaluation report.
 Approving all deliverables and facilitating access to any documentation (or any person) deemed relevant to the evaluation process.
5. Final reporting and handing over of the final report  Final review, approval, and payment of the final installment of the consultant fees.

M. Required Expertise and Qualification
The consultant should have the following qualifications, skills, and experience:
 University degree in Education, Development Studies, Social Sciences, or equivalent qualification. Ideally, the persons will have experience in conducting Education evaluations and assessments. Education background, at least a Bachelor’s/Master’s degree in education or equivalent is desired
 Extensive experience in conducting surveys and knowledge of sampling methodologies
 Experience in community-based development approaches / participatory methods.
 Excellent communication and reporting skills
 Team Leader experience.
 Computer literate with skills in data analysis software SPSS.
 Good command of both written and spoken English.
 Familiarity with the Somalia context and education sector in particular
 Familiarity, ability, and willingness to travel within Somalia and under armed escort.
 Extensive experience in teacher training particularly in crisis contexts

N. Time frame
The evaluation is expected to start in November 2023 with an inception phase followed by intensive data collection (desk review, interviews, and surveys), analysis, and report writing. A virtual meeting for presentation and discussion of preliminary findings should be conducted on 26 November 2023, and the final revised evaluation report should be delivered by 1st week of December 2023.

O. Selection criteria
The selection for the suitable consultant will be based on scoring on awarding set marks for experience in undertaking similar assignments in education, especially in the complex humanitarian emergencies in Somalia, production of past consultancy assignments and references, and ability to interpret the consultancy assignment and add value to the methodology proposed and required outcomes among other parameters. The consultant shall be selected based on meeting the requirements provided for the assignments as indicated in the sections above.

P. Required Application Documents
The consultant shall be required to provide the following.
1. Technical and Financial Proposal (in USD) with clear breakdown including VAT in USD.
2. Updated CVs with 3 referees at least.
3. Registration and Tax compliance certificates from the Federal Government of Somalia

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.

The International Rescue Committee has been working in Somalia since 2006, providing essential services to conflict and disaster affected communities. The IRC has been operational in Central Somalia (Mudug and Galgadud regions) and Mogadishu implementing interventions in the areas of livelihood, WASH, Governance and peacebuilding, GBV, Nutrition, education and health reaching out to more than 200,000 conflict and drought affected people.

JOB OVERVIEW

Under the direct supervision of Supply Chain Officer Galkacyo, the Supply Chain and warehouse Assistant will ensure that all the necessary logistics and procurement of the organization is effected in the program. The Supply Chain and warehouse Assistant will be responsible for providing efficient Supply Chain support to the IRC office in Galkacyo Mudug region. The position holder will ensure that IRC’s standard policies and best practice is adhered to and maintained.

Specific Responsibilities:

1. Procurement:

• Understand, implement and maintain IRC standard procurement policies and procedures
• Ensure that procurement is carried out in accordance to IRC and donor-specific polices
• Receive and update in prologs all fully authorized Purchase Requests in a timely manner.
• Obtain quotations from suppliers by preparing and submitting Request for Quotations (RFQs) or Requests for Proposals (RFPs)
• Monitor supplier performance and follow-up with suppliers on quality issues and timely delivery of goods
• Ensure that all supplies, services and equipment required are delivered on time
• Establish and maintenance ethical, professional working relationships with suppliers
• Utilize the Pro Logs Database for Procurement tracking and documentation.
• Processing of payments on timely manner including local suppliers and vendors

1. Warehousing.

• Maintain a warehouse and inventory register for Galkacyo
• Receiving items when delivered by suppliers and preparation of a delivery report
• Dispatch of consignment to work location, preparing waybills and packing list. Follow up with field locations for receipt of the items and submission of signed waybills and packing lists.
• Any other work assigned by supervisor/line manager

1. Reporting:

• Submit monthly commitments report to Finance.
• Submit monthly warehouse and inventory report for Nairobi to SCC by 2nd of every Month.

Qualifications:

• Personal Characteristics:
• Strong sense of personal integrity
• Attention to detail
• Ability to multi-task
• Team spirit and problem solving abilities
• Excellent interpersonal and communication skills
• Remains productive when under pressure
• Demonstrates a systematic and efficient approach to work
• Relates and works well with people of different cultures, gender and backgrounds

Job Requirements:

• Diploma in Business Administration/Financial Accounting or Logistics related field preferred
• Fluent English (written and spoken)
• Prior experience of working in Supply Chain position in a multi-cultural environment
• Competent with using Computers, especially Microsoft Office Word and Excel spreadsheets and Outlook
• General knowledge of the logistics procedures and tools
• Good mathematical skills

Required Competencies:

• Commitment, punctuality, proactive, a good team player, ability to work under difficult conditions in the field, trustworthy, honesty, etc
• All IRC staff are required to adhere to THE IRC Way Standards for Professional Conduct and the IRC country employment policies.

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.

The International Rescue Committee has been working in Somalia since 2006, providing essential services to conflict and disaster affected communities. The IRC has been operational in Central Somalia (Mudug and Galgadud regions) Nugal (Garowe), Bay (Baidoa) and Banadir (Mogadishu) implementing interventions in the areas of livelihood, WASH, Governance, and peacebuilding, GBV, Nutrition, education and health reaching out to more than 200,000 conflict and drought affected people.

SCOPE OF WORK

The Receptionist/Administrative – Intern provides the first positive image of IRC Somalia Program office due to her/his patience, ability to listen and assist visitors. She/he acts as the central point of Office checks record and dispatch all messages.

SPECIFIC RESPONSIBILITIES

• Receive & schedule all visitors to the office, respond to their requirements and maintain a record.
• Assist in booking air tickets and accommodation for the teams and other travel itinerary as per instructions from Supervisor.
• Make taxi bookings for all staff upon request,
• Raise administrative purchase requests and submit to supply chain in a timely manner,
• Assist HR/Admin Officer in preparing staff payroll and other incentives.
• Liaising with receiving office to ensure advance hotel reservations and pick up of staff and visitors at the airport.
• Supervise the guesthouse smooth running; cleaning, meals and support to visitors keeping register of guesthouse use.
• Monitoring of general cleanness of the office, and ensure all garages are collated on weekly basis through contacting to the cleaning company.
• Maintain box/register of guesthouse and office key issuance.
• Keep orders of all stationeries and cleaning materials used in Baidoa office and get monthly stock reports from Supply Chain Department.
• Secure bookings of external meeting facilities as/and when required.
• Monitor and track utilities for staff houses, guest house and office and prepare payments in a timely manner.
• Maintain office security by following the laid down procedures for visitors.
• Ensure all security features in the office are working and notify supply chain of any failures.

Person’s Specification

• Clear diction
• Excellent communication and interpersonal skills
• Smart appearance
• Good people skills
• Good organisational skills
• Initiative and thinks on their feet
• Ability to work in a multi-disciplinary and multi-cultural environment

REQUIRED QUALIFICATIONS

• Bachelor’s degree or Diploma in Management and Administration.
• Willingness to learn, adapt to team working environment.
• Computer literacy- word, excel, internet.
• Excellent spoken and written English skill.

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

Posting Dates

Date of Issue: 09 February 2023 Closing Date: 22 February 2023

Why Join WFP

The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide and the 2020 Nobel Peace Prize Laureate. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.

This position is open to qualified Somali candidates. Female candidates, in particular, are encouraged to apply.

Duties and Responsibilities

Under the direct supervision of the National Logistics Officer and the overall supervision of the Head of Galkayo -Galmudug Office, the incumbent will be responsible for the following duties.

Provide support to Retail and Markets operations and facilitating, directly or indirectly, the effective delivery of cash-based assistance (CBT) to beneficiaries. Support overall retailer relationship management (RRM) function including the facilitation of retailer onboarding process, contract renewal, and performance management. Prepare and disseminate CBT reports prepared and disseminated to relevant stakeholders. Support retailer invoice processing and respond to retailers’ queries, assist in the monitoring of retail payments, and provide ad-hoc reports. Verify retailer invoices against the appropriate supporting documentation and assist in the completion of retailer performance evaluations. Assist in the capacity building and training of retailers in the use of Point-of-Sale machines and contribute to the management of required assets to deliver WFP operations. Support retailers in checking their transactions and the correct uploading of reports. Ensure that all transactions sent by retailers have been correctly uploaded in the system and provide feedback to retailers. Support on E-commerce and ensure all retailers across the country are registered on the WFP e-shop application. Provide support to logistics operations and activities to ensure the effective delivery of food assistance to beneficiaries. Support with the warehouse team to ensure no discrepancies exist between the physical and systems stocks. Maintain filing systems and archives for easy retrieval of information. Perform any other related duties as required.

Minimum Requirements

Education: Completion of Secondary school education, preferably supplemented by courses in Logistics supply, business administration, economics, and social science or a related functional area is required.

Experience: Four (4) years and above of relevant professional work experience in Supply and cash-based transfer technologies and retail engagement strategies.

Language: Fluency in both oral and written communication in English and Somali is required

Knowledge & Skills:

•  Knowledge and experience in data management
•  Ability to prepare analysis data and prepare reports
•  General knowledge of logistics operations.

General Service (Field): Fluency in both oral and written communication in the UN language in use at the duty station and in the duty station’s language, if different.

Terms and Conditions

1Yr (Initial)

Application Instructions

Interested and qualified candidates are requested to submit online applications through E-Recruitment.

Applications that do not meet the above requirements will be disregarded. Only shortlisted candidates will be contacted.

DEADLINE FOR APPLICATIONS

Deadline: 22 February 2023

WFP does not charge any application fees to candidates.

WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.