JOB SUMMARY

· The Logistics Assistant will deliver timely, effective and accountable logistics support to Islamic Relief Baidoa office by coordinating effective procurement, fleet management, communications and supply management, and overseeing the movement of goods and personnel.

SCOPE OF ROLE:

· In the context of IRW-S strategy, this role strengthens our commitment towards proper and good logistics practices. The Logistics Assistant will work within a team with other Supply Chain staffs and Program team and will provide a focus on logistics.

· The role will ensure that IRW-S further develops its Muslim faith approaches and evidence base of their effectiveness in driving positive transformation for dignity in our communities and shares such learning within the sector. The individual will influence & develop internal quality standards and guidelines that provide good and timely logistics practices in a sustainable manner. The role will ensure support to Baidoa Logistics office through providing all logistics, procurement and Asset support requested by the programs, office as well as handling documents and filing.

KEY AREAS OF ACCOUNTABILITY

Key Working Relationships

· Work and influence IRW-S operations & humanitarian departments to ensure IR Operations are sensitive to good and quality logistics practices.

· Work with the program teams in relation to Supply Chain Management in particular good logistics management.

· Work with external networks and bodies in relation to logistics management

· Support the field team in their day-to-day logistics work through mentoring and providing technical support to ensure accountability, transparency & efficiency in their logistics work.

KEY ROLES/RESPONSIBILITIES

Logistics Management

· Fill procurement plans in coordination with Logistics Officers

· Examine the Work Plan with department lead to determine the dates, quantities, and specifications of supplies needed

· Obtain pricing information and ensure that correct Purchase Orders have been submitted

· Ensure product delivered meets agreed specifications and quality

· Ensure procurement of goods and services is always done following the value for money principle

· Collection of RFQs and in coordination with Logistics officers do analysis

· Tender advertisement

· Preparation of POs and contracts

· Ensure all procurement documents are stored in soft and hard copies in a safe place

· Ensure collection of invoices and other necessary documents from suppliers for payments submission to finance

· Ensure check lists are fully adhered to before submission to finance

Vehicles and machines management:

· Ensure the vehicles and machines utilization planning. **

· Ensures that vehicles and machines’ maintenance and repair are carried out and that all monitoring reports and regular checks are correctly performed. **

· He/she ensures that, relatively to the use of vehicles and machines, the organization’s procedures and the country’s rules are followed. **

Goods and stock management:

· Enter all equipment into the inventory, ensure proper check out and issuance of equipment to staff. Submit inventory reports to Chief of Party. **

· Issue waybills for equipment or supplies being transferred from warehouse or office to another work location. **

· Create distribution lists for supplies being issued directly to beneficiaries. **

· Ensure the correct maintenance of the immovable goods is performed and that the other staff is provided with rules for correctly making use of these goods. Ensure that all warehouses and equipment are properly insured. **

*Asset Management

• Ensure understanding and compliance with IRS standards and other relevant policies of Asset Management including application of all standard tools and templates.
• Maintain the data entry for a centralized asset register; ensure that all office and program assets are logged. For all assets maintain tracking system and ensure all assets are issued with unique IRS asset number, ID tag and are tracked.
• Effectively manage assets and property; asset list is updated regularly and assets are disposed of according to IRS and/or donor regulations.
• Initiate and oversee the annual year end (and bi-annual) physical asset checks are completed; damage and losses are reported immediately. Check and refresh of identification labels affixed to material necessary.
• Ensure donor reports for assets are timely completed and submitted to the Finance/Program and other departments as appropriate. Ensure appropriate and timely disposal of assets as necessary according to donor standards and regulations.
• Report any inappropriate use of IRS asset, damage or loss of asset.
• Ensure appropriate documentation in place to record transfer of responsibility of asset and keep track of all current equipment holders.
• Supports HR to ensure all IRS assets and equipment have been returned in good condition by all staff departing the organization.
• Work with procurement team to enable smooth process and immediate notification when a new asset or equipment is purchased.
• Tagging and making GRN for new purchased fixed and non-fixed assets with coordination of logistics staff.
• Maintain soft copy files and archiving system of all assets and equipment on box.
• Archive all documents relating to different Asset’s transactions (Goods receive note, transfer sheet, gift certificate, loss, theft etc.)
• Maintain inventory records deliveries, receiving, issuing, returning and keep up to date record of all IRS assets.

· Carry out any other duties and/or responsibilities assigned by the immediate supervisor.

PERSON SPECIFICATION ESSENTIAL

Skills

· Previous experience of managing a similar work.

• Minimum 2 years proven work experience in Logistics/procurement within a busy working environment such as UN/ INGOs
• Good English language command.
• Good computer and writing skills.

Pre-requisites

· Willingness and ability to work at times with short notice

· Team worker

· It is essential that the post holder shows a good understanding and empathy with

the Islamic values and principles as well as commitment to IRW’s vision and mission

· Proactive approach to self-development

Qualifications

• Bachelor of Business administration/ Logistic management
• Procurement certification is mandatory
• CIPS is an added advantage

Additional experience

· Experience of working in Somalia

· Knowledge of minimum logistics standards guidelines

· Fluency in written and spoken English

Equal Opportunities: YES

Child Safeguarding: The position interacts with children and hence requires utmost compliance when dealing with children

Safeguarding and protection of staff: YES

Supply Chain response: 100%

Education Specialist – NOC, TA (364 days), Mogadishu CSR Post# 00119171 (Open to Somali nationals only)

Job no: 548343

Position type: Temporary Appointment

Location: Somalia Division/Equivalent: Nairobi Regn’l(ESARO)

School/Unit: Somalia

Department/Office: Modagishu Zonal Office

Categories: Education

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, Education

How can you make a difference?

MAIN DUTIES AND RESPONSIBILITIES

Support to programme development and planning

•  Support the updating of state-level sectoral situation analyses for continuous refinement of the UNICEF education programme and to ensure that current and comprehensive data on education issues is available to guide UNICEF and the line Ministries’ strategic policy, advocacy, intervention and development efforts in the education sector.
•  Contribute to establishing priorities, strategies and implementation plans within the Education Programme. Keep abreast of sectoral and socio-economic trends to enhance programme management, efficiency and delivery.
•  Participate in strategic programme discussions on the planning of the UNICEF Education Programme and in particular relating to the humanitarian response planning within the Education Programme portfolio.
•  Establish specific goals, objectives, strategies and implementation plans for the programme’s engagement in humanitarian programming, using results-based planning terminology and methodology (RBM). Prepare required documentations for programme review and approval.
• •  Work closely and collaboratively with internal colleagues and partners to discuss strategies and methodologies, to ensure the achievement of concrete and sustainable results.
  •  Provide technical and operational support throughout all stages of programming processes and to ensure integration, coherence and harmonization of programmes/projects with other UNICEF sectors and achievement of results as planned and allocated.
  •  Provide technical and administrative support in executing and administering technical programme transactions, preparing materials and documentations, and observing the organizational compliance systems to support programme planning, rights & result-based management, monitoring and evaluation of results.

  Networking and partnership building

  •  Build and sustain effective working partnerships with localized government counterparts, civil society organizations and education stakeholders through active sharing of information and knowledge to facilitate programme implementation and build capacity of stakeholders to achieve and sustain results.
  •  Contribute to strengthening cross sectoral convergence and integration with other sections within UNICEF and externally with other UN Agencies, with a particular focus on the KfW financed Resilience Programme
  •  Participate in appropriate inter-agency coordination meetings and events on programming, advocacy and sharing information.
  •  Support in verification of completeness of partnership documents and provide needful technical assistance to meet office requirements.
  •  The post incumbent will support the actualisation of UNICEF’s commitment to the Prevention from Sexual Exploitation and Abuse (PSEA), by regularly assessing PSEA capacity of implementing partners, monitoring the implementation of associated activities and progress against the country office action plans.

  Programme management, monitoring and delivery of results

  •  Provide technical and operational support throughout all stages of programming processes and to ensure integration, coherence and harmonization of programmes/projects with other UNICEF sectors and achievement of results as planned and allocated.
  •  Provide technical and administrative support in executing and administering technical programme transactions, preparing materials and documentations, and observing the organizational compliance systems to support programme planning, rights & result-based management, monitoring and evaluation of results.
  •  Monitor financial execution of resources allocated to field office education section
  •  Undertake field visits and surveys and share information with stakeholders to assess progress and refer to relevant colleagues for resolution. Report on critical issues, bottlenecks and potential problems for timely action to achieve results. c7EsUIl Dgn9WK
  •  Work closely with UNICEF partnership hub HACT units in ensuring due diligence and compliance issues of education implementing partners are sufficiently addressed and government and CSO partners meet compliance procedures and standards.
  •  Monitor status of implementation of follow-up actions related to high-priority findings and observations from the HACT assurance activities, financial and programmatic visits.

  Innovation, knowledge management and capacity building

  •  Contribute to identifying, capturing, synthesizing, and sharing lessons learned for knowledge development and capacity development of stakeholders.
  •  Apply innovative approaches and promote good practice to support the implementation and delivery of concrete and sustainable programme results.

  Participate as a resource person in capacity building initiatives to enhance the competencies of government/CSO partners and stakeholders

  To qualify as an advocate for every child you will have…

  •  An advanced university degree in one of the following fields is required: education, social science, development planning, evaluation, survey implementation, statistical research, or another relevant technical field.
  •  A minimum of five years of relevant professional experience in programme planning, monitoring, data management, and/or research in education is required.
  •  Fluency in Somali and English is required.

  For every Child, you demonstrate…

  UNICEF’s values of Care, Respect, Integrity, Trust, and Accountability (CRITA).

  The UNICEF competencies required for this post are…

  •  Nurtures, Leads and Manages People (1)
  •  Demonstrates Self Awareness and Ethical Awareness (2)
  •  Works Collaboratively with others (2)
  •  Builds and Maintains Partnerships (2)
  •  Innovates and Embraces Change (2)
  •  Thinks and Acts Strategically (2)
  •  Drive to achieve impactful results (2)
  •  Manages ambiguity and complexity (2

  To view our competency framework, please visit here.

  UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

  UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

  Remarks:

  •  The VA is open to all (internal and external candidates).
  •  UNICEF only considers Higher education qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU), United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net
  •  Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

  Advertised: Feb 10 2022 E. Africa Standard Time Application close: Feb 24 2022 E. Africa Standard Time

II. Background Information

About MIDA

The main objective of IOM MIDA Somalia is mobilizing human and financial resources, in order to contribute to the stabilization and development of Somalia through local and diaspora expertise. MIDA provides the necessary mechanisms to improve institutional performance and their capacity to respond to the needs of the Somali people while at the same time maintaining that the knowledge is left behind once the diaspora experts complete their assignment. The beneficiary institution will host the qualified Somali diaspora expert, and will be responsible to provide a safe and secure work environment. MIDA will monitor the expert while in assignment.

About FGS Ministry of Labour & Social Affairs (MoLSA)

Somalia is a country that is slowly re-emerging from over two decades of internal conflict. Since 1991, over a million Somalis have been forcibly displaced internationally and another 1.1 million displaced internally. Apart from the fact that Somalia has a deep tradition of seasonal and pastoral mobility and circular migration across borders, the years of lost development and a lack of livelihood opportunities has provoked widespread rural-urban migration as well as labour migration and fuel human smuggling, human trafficking, gender-based violence (GBV). Periods of drought, flooding, famine and environmental degradation have further compounded the problem, and the conditions that drive various forms of migration remain both widespread and rampant.

The Federal Government of Somalia is committed to support policy and programme development across the spectrum from helping to determine the timing, phasing and safety considerations of return; to ensuring the continuity of care and well-being for those still in refugee or IDP settlements; managing and mitigating broader assistance to migrants and mobile populations in Somalia; and identifying and predicting new mobility trends and needs; to supporting dialogue that promotes early planning of migration into broader country recovery and development planning.

Therefore, the Ministry of labour and Social Affairs is looking for a migration expert dealing with the above migration dimensions of the Somalia.

III. Activities / Key Results Expected

Under the overall guidance of the Director General Ministry of Labour and Social Affairs, the incumbent will be responsible for the following duties and responsibilities:

· Provide technical guidance and policy advice to the Ministry of Labour and Social Affairs, Federal Government of Somalia (MOLSA, FGS) and other national and regional institutions dealing with migration, refugees and crisis related mobility issues and drive the implementation of MOLSA’s Labour migration and refugee intervention strategy Horn and East African migration policies framework, international Labour standards and the ILO’s Fair Migration Agenda and Multilateral Framework on Labour Migration;

· Ensure coherence between the design and implementation of labour migration policies and of employment policies, respectively, in close collaboration with Employment Advisor(s) in Somalia and in the region;

· Develop strategies for implementation of the ILO’s Guiding Principles on Labour market access of refugees and other forcibly displaced persons to the labour market, including where appropriate in cooperation with MOLSA’s Employment department;

· Develop and coordinate the design and implementation of national and regional strategies and policies on labour migration, in close consultation with all stakeholders;

· Design, supervise and conduct relevant analytical and policy oriented research to support the MOLSA’s knowledge base on labour migration, including data on labour migration trends, flows, regimes, contributions of migrant workers to development, and barriers to achieving decent work at national and regional levels, as a basis for the formulation of relevant labour migration policy strategies, initiatives for projects and work programs;

· Work to promote engagement with a broad spectrum of Labour migration actors within and beyond Somalia.

· Conduct seminars, workshops and technical meetings;

· Prepare recommendations and guidelines for discussion and adoption as MOLSA recommendations on related technical fields;

· Write manuals and training guides on related topics;

· Disseminate information on action programs through publications and press releases as well as ensuring representation at donors’ meetings, international, regional and national fora and advocacy campaigns;

· Provide technical inputs to office documents (sectoral meetings, technical committees, conference reports;

· Perform such other duties as may be assigned.

IV. Target Outputs (Measurable Results)

· Design and promote a wide range of special subject-matter-related programs. This involves analysis of complex or conflicting data, statistics, information or policy guidelines in a manner requiring the advanced application of principles of a recognized technical specialization;

· Develop and review an institutional framework, in which social partners can best improve, implement and evaluate efficient and equitable MOLSA action programs;

· Assume full responsibility for policy formulation and providing policy advice to MOLSA on institutional strengthening;

V: MIDA requirements

Besides the specific outputs mentioned in section IV, MIDA is requiring the following steps/actions to be undertaken throughout the assignment. These are standard requirements for all assignments undertaken through this project:

1. Transfer of skills: One of the main responsibilities of the qualified Somali expatriate, and one which he/she will be measured against, will be to ensure continuous and systematic transfer of knowledge and skills as related to the assignment. It will have to be agreed with the beneficiary institution which civil servants will have to benefit from this knowledge. **

2. Work plan: A work plan will have to be developed with the Supervisor during the first week of assignment which will provide clear and time bound activities to successfully implement the outputs of the assignment. This work plan will be shared with the MIDA focal person in the field. This work plan can be revised during the mid-term review to reflect new developments or changes in strategy.

3. Mid Term Review: there will be a mid-term review of the assignment between the incumbent and the beneficiary institution to discuss progress of the assignment and feedback on performance.**

4. Interim and Final Reports: A progress report will be submitted by the incumbent to the Supervisor and to the MIDA focal person in the field. Thereafter a final report will be provided at the end of assignment.**

V: Qualifications

Level of Education:

· Bacheller’s Degree in Social Science, International Relations, law, or Political Science or relevant fields with an accredited academic institution.

· Proven expertise in development, demographics or other relevant technical field;

· Migration management background, ideally also with experience in Labour migration, border management, protection and migration and development;

Languages needed:

Fluency in English and Somali is required

General Skills / Other Requirements:

· At least 7 years of appropriate experience in migration management programs (including Labour mobility, border management and migrant protection) of which at least three years at the international level;

· Knowledge of Labour migration issues in Somalia and the Horn and Eastern Africa region;

· Proven ability to establish and maintain strong working relations with Government and Non-Governmental counterparts, international organizations, civil society and private sector entities;

· Familiarity with labour migration aspects, labour migration policy and legal frameworks;

· Experience to devise new methods, concepts, approaches and techniques, in line with ILO standards and technical guidelines and ability to prepare MOLSA strategy reports in the related field for programme development, the ability to represent MOLSA in high-level government dialogue and to provide policy advice;

· Demonstrated technical expertise in Labour migration and/or crisis and refugee movements;

· Proven experience as a trainer, facilitator, and presenter on the topics of Labour migration.

VI: Salary

(This will be determined by MIDA team based on qualifications (VI) and level of the assignment .

VII: Security and insurance modalities

Health insurance, including evacuation due to medical emergency, will be provided by the project. However, experts will be requested to provide a recent medical certificate stating that they are physically well and apt to work in a hardship area in Africa.

Please note that neither IOM nor the donor, according to the contract, will be responsible for the security of the qualified Somali expatriates. The host beneficiary institution will be responsible for the security of the individual.

Before leaving the country of residence and upon arrival in in Somalia, the qualified Somali expatriate will receive a briefing including security advice and cultural background.

EMPLOYMENT OPPORTUNITY

PROTECTION FIELD OFFICER

BAIDOA

About the Job

The Protection Field Officer contributes to the planning, implementation, monitoring and documentation of ICRC Protection activities in Baidoa region.

This is a resident/National position based in Baidoa, Somalia.

Duties and Responsibilities

• Contributes to the implementation of Protection of Civilian Population (PCP) activities
• Conducts field assessments either independently or as part of ICRC multidisciplinary teams focusing on the humanitarian needs of affected populations
• Supports detention visiting teams if/when need arises
• Supports the restoring family links (RFL) team in the follow up of specific individual RFL cases
• Contributes to the assessment and identification of priority protection issues for further monitoring and follow up
• Liaise with the different interlocutors and stakeholders on varying issues of interest when required
• Contributes to the definition of the annual objectives and plans of actions of the ICRC Protection department
• Monitors the political, economic and social developments and their impact on the population within the region
• Prepares the operational reports and regularly gives an account of the on ongoing activities including multidisciplinary assessments
• In coordination with the Deputy head of office identifies humanitarian needs resulting from conflict or violence and proposes a course of action

Minimum qualifications and required competencies

• Bachelor’s Degree in Social Sciences, Development Studies, Law or equivalent qualification in a related field of study
• At least 4 years of experience in a similar field of activity
• Knowledge of International Humanitarian Law/International Human Rights Law is an asset
• Ability to network, represent the organization externally and dialogue with major stakeholders
• Fluency in both oral and written communication in English and Somali
• Excellent administrative and organizational skills
• Upholds a high sense of responsibility and confidentiality
• Computer proficiency especially in MS Office suite

We Offer

• A challenging job opportunity within a dynamic work environment in an international humanitarian organization
• Training and development opportunities
• A competitive salary with benefits, based on the ICRC Compensation and Benefits framework

HEAD OF ANTENNA

BELETWEYNE

About the Job

The Head of Antenna manages Beledweyne office and its operations in accordance with the strategies, objectives, programs and action plans defined within the Sub Delegation.

This is a national/resident position based in Beletweyne, Somalia.

Duties and Responsibilities

· Contributes to the analyses of humanitarian, political and security environment in order to identify humanitarian needs and to prioritize the response within his/her area of responsibility (AoR) and supports in definition of the delegation’s operational strategies and objectives

· Ensures the implementation and follow up of related programs and activities, in collaboration with the Somali Red Crescent Society (SRCS), Cooperation department and other concerned departments

· In collaboration with the line manager identifies any potential changes in the security framework, regularly reviews the security situation based on his/her own analysis or input from team members

· Provides analysis of the security environment and related risks and suggests measures and supervises their implementation

· Ensures that security rules and procedures are followed by all staff under his/her supervision and those visiting/operating within the region

· Maintains contacts with and represents the ICRC towards a range of interlocutors, informing them about ICRC’s mandate, principles and activities

· Provides regular reporting on the security situation and in case of security incident or event likely to affect staff security, shares timely written report

· Manages the substructure, its human, financial and material resources in alignment with the ICRC financial management policies and procedures

· Leads the team under his/her supervision, monitoring their performance and ensuring they are well equipped in terms of skills, knowledge and competencies

· Maintains a regular (oral and written) communication flow with the line manager on all aspects relevant to this function (analysis, contacts, internal management and operations)

· Produces written communication relevant for the AOR, including field trip reports, minutes of meetings and analytical reports

Minimum qualifications and required competencies

· Bachelor’s Degree in Business Administration or relevant qualification in a related field

· At least 5 years’ experience in an equivalent role in a humanitarian environment

· Comprehensive knowledge of and exposure to a wide range of humanitarian activities, emergency relief and related protection programs

· Proven management skills and a problem-solving attitude

· Excellent analytical and negotiation skills

· Experience in leading a diverse team in a multi-disciplinary setting

· Experience in building relations with external contacts

· Excellent command of English and Somali language

· Good knowledge of the social, economic and political affairs of the assigned region

· Possessing a strong degree of honesty and integrity, and a solid sense of ethics including the ability to appropriately handle confidential information

· Proficiency in MS Office Suite

We Offer

· A challenging job opportunity within a dynamic work environment in an international humanitarian organisation

· Training and development opportunities

· A competitive salary with benefits, based on the ICRC Compensation and Benefits framework