Under the guidance of the Finance Officer/Senior Finance Officer, Finance Intern is responsible for maintaining of accounts, including books, registers, vouchers and other documents relating to all receipts and disbursement with proper supporting documents, as well as, office management duties, collecting RFQs from suppliers. And to Provide Assistance in Financial and Accounting matter of the Finance Department.

SCOPE OF ROLE:

Reporting to the Finance Officer, the Finance Intern has the responsibility to manage all financial issue in Mogadishu office

KEY AREAS OF ACCOUNTABILITY

The job holder is accountable for fulfilling his or her roles and responsibilities in line with Islamic values and principles of fairness, humanity, honesty, respect and fair treatment of his/her colleagues and staff. This includes but not limited to:

1. Handling day-to-day for finance activities such as (receiving Payments, Staff expenses, check handling filing and recording Transactions into the system)
2. Closing Petty cash on weekly basis
3. Records receipts on payments.
4. To demonstrate and follow IR Values in day-to-day operation and ensure to work in the line of HR protocols
5. To be responsible to show excellent discipline and team work during the day to day business.
6. Collecting RFQs from Suppliers
7. Assists with Weekly/monthly and year end reports and procedures.
8. Lettings – arranges all internal and external bookings, and invoice external bodies..
9. Empties payphones monthly.
10. Maintain, in liaison with Log department, the assets register.
11. Manages Petty Cash, recording daily transactions, making settlement petty cash weekly, reconciling petty cash monthly, top up making as per replenishment
12. Undertaking Archiving Activities, standard manner Soft/scanned records has properly Maintained Financial records are properly archived and share to line manager by latest 5th of next month.
13. ‘Print the Journals when posted and attach them to the payments for filing Vouchers should be stamped with paid before Archiving
14. Create Payment Journals for the approved payments
15. checking and Processing of approved payments
16. Maintaining staff expense claims
17. Transfer payment to other Offices as required
18. Flow up staff/project cash advances
19. Record financial transactions into AX
20. Working and updating on invoice journals
21. Process payments on regular basis
22. Prepare monthly accrual journals as required

Any other duties assigned by the management.

SKILLS AND BEHAVIOURS

• MS Word
• MS Excel
• AX/ERP/Quick Books

· Banking/Cash Handling**

• Responsible
• Confidentiality
• Integrity
• Punctuality
• Trustworthy
• Goal Oriented
• Team Player

QUALIFICATIONS

1. University degree in accounting, or business administration

EXPERIENCE AND SKILLS

1. Experience of preparing various accounting report.
2. Good management and representation competencies.
3. Familiarity with donors and donor procedures helpful.
4. Excellent communication skills and ability to work and live within a team environment;
5. Computer proficient in Excel Word, and internet
6. Excellent oral and written communication skills in English

DUTIES AND RESPONSIBILITIES

1. Conduct research on identified topics related to the security situation in states of Mercy-USA operations in Somaliland, Puntland and South Central Somalia.
2. Collect, collate, validate and analyze information from a variety of sources and prepare background notes, update and report on prioritized security-related issues.
3. Prepare and update State Security Profiles (SSP) of the Somalia country on the basis of information from open and internal sources, and ensure the posture of updated strategic plan (SP) versions on the SMT.
4. Assist the Regional Director and SMT in preparation of security-related inputs to the daily Morning Update, Daily RD Operational Brief (DRDOB), Weekly Emergency Overview (WEO) and Monthly Security Overview, with a focus on developments that affect or may affect the safety and security of Mercy-USA staff/assets/operations.
5. Provide inputs for topical analysis and other analytical reports/updates pertaining to the security situation in the region, as well as conflicts/crises that have cross-cutting implications in the East Africa Region.
6. Prepare ad hoc security updates, analytical reviews and background notes as required and conduct briefings on security developments, threats and risks in specific areas of relevance to Mercy-USA operations.
7. Monitor Security Incident Reports (SIRs) entered into INSO, SIMSAS on incidents involving Mercy-USA staff/assets/operations, as well as contractor and partner staff engaged in support of Mercy-USA operations in the region; ensures necessary follow-up and integrity of SIR data; prepares SIR analysis.
8. Identify appropriate sources/resources to obtain security-related information pertaining to countries of the region i.e. Kenya, Somalia, Ethiopia and Yemen; prepares a list of such sources/resources and makes suggestions on its update and development.
9. Assist the Regional Director in dissemination of security-related information to EDs/Security Teams, and other users.
10. Monitor upcoming events in the short-term, medium-term and long-term perspectives, highlighting events which may have impact on the security situation in the countries of the region.
11. Maintain liaison with the relevant security institutions such as governmental, INSO, DSS, and Emergency Preparedness and Response (EPR) Unit and other pillars in the monitoring and analyzing the security situation in the region, ensuring collaborative approach in preparation of regional reports and analytical papers. Special focus is made on early warning indicators and early action benchmarks.
12. Responsible for the Management of the Safety & Security of Mercy-USA’s staff and property within respective/allocated guest houses/project sites and Food Distribution Points
13. Conducting daily security checks at the Field Offices/guest houses/its environs and report to the Finance and operations coordinator.
14. Ensure adequate supervision of the contracted security guards in all our offices and facilities
15. Prepare weekly security situation reports and send to the Finance and operations coordinator.
16. Perform security assessments and physical survey in Mercy-USA offices, guesthouses and project sites and submit
17. Develop, communicate and follow up the implementation of security policies/procedures
18. Provide advisories to Mercy-USA staff members traveling to duty missions
19. Performs other duties as required.

JOB SPECIFICATION

Academic

• Degree in Criminology/Security studies/Disaster management
• HEIST, HEAT AND PST Training

Experience

• 2-3 years in similar position preferably in an INGO

Work related skills

• Experience in high-risk/hardship environments is an asset
• Outstanding Organizational and time management skills
• Strong communication skills**
• Ability to multitask and prioritize daily workload**
• Good Negotiator
• Aggressive and Result Oriented
• Able to meet deadlines**
• Ability to network with security actors within the area of jurisdiction
• Strong work ethics and Reliability

Personal attributes

• Ability to work under pressure
• Trustworthy
• Team player
• Responsiveness
• Strong interpersonal skills
• Strong customer relation skills
• Integrity

EMPLOYMENT OPPORTUNITY

LIVESTOCK SPECIALIST

GAROWE

About the Job

The Livestock Specialist is responsible for the overall management and implementation of the Economic Security Livestock activities and resources in the assigned area of responsibility (AoR).S/he implements the Economic Security Livestock activities according to department/ delegation objectives, agreed budget frame and plan of action (PoA) and reports on the progress of the programme as required.

This is a national/resident position based in Garowe, Somalia.

Duties and Responsibilities

· Participates actively in the design, planning and implementation of the Livestock projects/ program review and evaluation

· Contributes to the set-up and conduct of livestock needs assessments in the AoR by using the standard Economic Security Livestock approach and internally established tools for Livestock program and procedures

· Formulates proposal drafts for Livestock projects including SMART indicators, expected outputs/ outcomes, plan of action (PoA) and project budget, based on the internally established tools and procedures

· Ensures that the Livestock projects implementation are carried out in line with the set objectives, timeframe, allocated budget and the internally adopted coordination mechanisms

· Conducts regular monitoring of the Economic Security interventions based on the internally established tools and procedures

· Conducts response analysis of different Economic Security interventions (SWOT approach), associated risks and mitigation measures, including appropriateness and feasibility aspects and provides support to other involved staff when required

· Organises and supervises the selection of Livestock project beneficiaries by following the criteria attributed to the project

· Offers technical support to other Economic Security Field Officers in their respective region on the planned relief and Livestock interventions and delegates where necessary

· Provides support/ coaching to the teams of the Somali Red Crescent Society (SRCS) involved in the monitoring process

· Maintains up to date information on the Economic Security situation, analyses and compiles the relevant data on the context concerning livelihoods, livestock and markets, local historical, social, political and other aspects pertinent to the program implementation

· Provides written contributions for the delegation’s annual planning exercise regarding the evolution of the Livestock input on economic security situation and program implementation

· Prepares monitoring reports and ensures that the respective field management, technical supervisor and involved Economic Security specialist(s), are regularly and timely informed on the projects’ progresses based on the monitoring findings

Minimum qualifications and required competencies

· Degree in Veterinary Science or equivalent qualification in a related field of study

· 4 years’ experience in a similar position

· Experience and knowledge of the pastoralist system and livelihood of the Somali communities

· Experience in drafting project proposals and preparing monitoring and assessment reports

· Team leadership skills and ability to work independently

· Excellent command of written and spoken Somali and English

· Excellent planning and reporting skills

· Computer proficiency especially in MS office suite

· Flexibility and willingness to travel extensively in Somalia

· Excellent knowledge of political, economic, social and cultural environment of this region

We Offer

· A challenging job opportunity within a dynamic work environment in an international humanitarian organisation

· Training and development opportunities

· A competitive salary with benefits, based on the ICRC Compensation and Benefits framework

REQUEST FOR CONSULTANTS

The Adventist Development and Relief Agency (ADRA) Somalia is an International Non-Governmental Organization registered in Kenya and operating in Somalia. ADRA Somalia is seeking a consultant to carry out End of Project Evaluation.

SETS Project Background

The overall objective of SETS was ‘expanded education and training opportunities, contributing to poverty reduction within a peaceful, secure and democratic Somalia’; while the specific objective was ‘quality education and vocational training services, efficiently delivered to the target populations in Somalia.’

SETS specifically sought to support the local government both at national and state levels to address its education priorities and inclusive education needs in Banadir, Jubbaland, South West, Galmudug and Hir-Shabelle states as well as Banadir Regional Administration. The project was expected to contribute to a conducive environment for returnees, IDPs, pastoralists and other groups to be re-integrated in the education system. Minority groups, children, women, persons with disability, girls and youth were targeted for inclusive quality education and vocational training services, in order for them to participate in activities leading to poverty reduction, and a peaceful, secure and democratic Somalia.

SETS was planned to strengthen the roles and responsibilities of the local communities, institutions and the government to plan, implement, relevant policy changes that contribute to expanded education and training opportunities for all Somalis, which in turn would contribute to poverty reduction, peace, security and democratic advancement. The action targeted groups and institutions at both the macro and micro-levels of the education economy for sensitization and capacity strengthening so that they play a lead role in influencing policy decisions that contribute to reconstruction, inclusivity and growth of education and training services.

Notably, SETS project sought to consolidate and improve the existing education and training opportunities and provide additional good-quality basic education and vocational training services to the target populations in Somalia.

Targeted Primary Beneficiaries

Target beneficiaries included primary/secondary school pupils/students and teachers, parents, Community Education Committee (CEC) members and the Community Skills Development Centres (CSDC).

Additionally, there were interventions aimed at benefiting youths in TVET, those attending Non-Formal Education (NFE), Alternative Basic Education (ABE) and pupils with special needs. Overall, there was also a keenness to target children who are returnees, Internally Displaced Persons (IDPs) and/or pastoralists.

Based on lessons learned from previous projects and forging strong synergies and collaboration with other on-going interventions within the project regions, SETS aimed to ensure that equal education opportunities are provided to all.

2.1 Implementing Partners

The project was implemented by ADRA as the lead agency, in partnership with the Somalia Federal Ministry of Education, Culture and Higher Education (MoECHE), State Ministries of Education of: Galmudug, South West, Hir-Shabelle, Jubbaland and Banadir Regional Administration; as well as CISP, World Vision, Alight and Relief International who were implementing agencies.

2.2 Purpose and Objectives of the Evaluation

These Terms of Reference are for the End of Project Evaluation for the Strengthening Education and Training in Somalia (SETS) Project. The overall purpose of the evaluation is to assess the level of attainment of targets, results and objectives. The evaluation will contribute to shared learning and provide accountability to partners, beneficiaries and donors. The evaluation will come up with findings, lessons learnt and recommendations which will be shared with key stakeholders of the project and used by the implementing agencies to guide and inform future similar projects and programs.

The evaluation will assess the performance of the project against key parameters including the project’s relevance, effectiveness, efficiency, sustainability, timelines of activity implementation, and its strengths and weaknesses. In addition, the strengths, weaknesses and challenges during implementation will be analyzed with a view to extract lessons and best practices for the future.

2.3 Objectives of the Evaluation

The final evaluation will provide the decision-makers in the Government, the European Union and the wider public with sufficient information to:

a. Make an overall independent assessment about the past performance of the project/programme, paying particularly attention to the impact of the project actions against its objectives.

b. Identify key lessons and to propose practical recommendations for follow-up actions.

The evaluation will be based on the five evaluation criteria endorsed by the OECD-DAC (relevance, effectiveness, efficiency, sustainability and impact), and to the EC-specific evaluation criteria (EC added value and coherence). The evaluation will also assess the integration and impact of cross cutting issues in the project. The consultants are required to use their professional judgment and experience to review all relevant factors and to bring these to the attention of the Government and European Commission.

The key parameters to be assessed by the evaluation are:

a. Relevance: describes how well a project addresses a real problem of the beneficiaries and how well it matches the development policies and strategic objectives of the country/region.

b. Efficiency: stands for how well the inputs are transformed into output and outcomes.

c. Effectiveness: measures the degree to which the project’s outputs have provided benefits and contributed to the project purpose.

d. Impact: describes how and to which degree the project has contributed to the solution of the problem and to the achievement of the overall objective. While actual impact can only be measured ex post, the evaluation should nevertheless scrutinize the impact prospects, i.e. the project’s likely contribution to the project’s overall objective.

e. Sustainability: introduces a time dimension into the monitoring. It measures to the likelihood of a continuation in the stream of benefits produced by the project after the period of external support has ended.

f. Inclusion: Assess the extent to which marginalized groups have been reached by the project, in particular girls, IDPs, returnees, refugees, people living with disabilities and those from minority clans among other marginalised groups.

g. Role of federal member states: The roles played by the states of Galmudug, Jubbaland, Hir-Shabelle, South West State and Banadir Regional Administration during the project implementation period, including successes, lessons learnt and gaps identified per State. The support provided to each state also needs to be evaluated.

h. Mutual reinforcement (coherence): assesses the extent to which activities undertaken allow the European Union to achieve its development policy objectives without internal contradiction or without contradiction with other Community policies, i.e. the extent to which they complement partner country’s policies and other donors’ interventions.

i. EU value added: reviews the connection to the interventions of other programs supported by the European Union, and the extent to which the intervention is creating actual synergy (or duplication) with the intervention of other EU supported programmes/projects.

2.4 Scope of the evaluation

The evaluation will cover the accomplishment of all the expected results as outlined in the project document and detailed in the annual work plans during the period of implementation All the project result areas, outcomes and activities stated in the logical framework matrix of the project will be assessed.

The evaluation team will select sample districts, schools, and communities from the project regions in consultation with relevant stakeholders and using statistically acceptable parameters, and ensure that the sample selected is representative of the geographical coverage of the project as well as the target beneficiaries.

Specific Tasks: The specific tasks of the evaluator will be to:**

(i) Develop evaluation framework and methodology and refine these with the project team.

(ii) Develop a sampling frame that will be discussed and adopted by the evaluation team

(iii) Develop the evaluation plan

(iv) Undertake extensive document review to familiarize with the project

(v) Assess the capacity development interventions the project has undertaken with the MoECHE, State level MoEs and targeted schools

(vi) Critically assess and evaluate the 5 model schools and 3 TVET centres constructed by the project, looking at the key parameters of: achievement of targets, outcomes and lessons learned.

(vii) Review the progress in enrolment of learners in primary school, non-formal education and TVET as a result of the project in the target regions.

(viii) Assess the contribution to pedagogical methods for young learners and adult learners as a result of the project.

(ix) Conduct field visits, focus group discussions and interviews with relevant beneficiaries, partners and project team members to collect information on various parameters of the evaluation.

(x) Prepare the evaluation draft report and present the findings in workshops in Mogadishu, Somalia, for key national and international agencies operating in these locations;

(xi) Prepare and submit final report to the Lead Agency – ADRA in three hard copies (bounded) and CD-ROM.

(xii) Present the findings of the evaluation to the Education Sector Committee Members in Mogadishu, Somalia.

3 Evaluation Approach and Methodology

The evaluation approach should be developed and implemented in three main phases: An Inception Phase, a Field Investigation Phase and a Synthesis and Feedback Phase.

3.1 Inception Phase

This phase will involve a thorough and systematic review of the relevant programming documents related to the SETS project, as well as documents shaping the wider strategy/policy framework. This will provide the development context of the project. The consultant will then analyze the logical framework in order to come up with issues or evaluation questions relevant to the project. This stage will also involve the preparation of the workplan for the evaluation complete with a time schedule. Other tasks to be undertaken during the inception phase will include:

• Present the indicative methodology to the overall assessment of the project/programme.
• Interview the project management and European Union Program Managers (if relevant)
• Present each evaluation question stating the information already gathered and provide a first partial answer to the question, identify the issues still to be covered and the assumptions still to be tested, and describe a full method to answer the question.
• Identify and present the list of tools to be applied in the Field Phase;
• Prepare and submit a detailed work plan with an indicative list of people to be interviewed, surveys to be undertaken, dates of visit, itinerary, and name of team members in charge.

· Define issues and gaps requiring further analysis;

· Prepare and share inception report of not more than 10 pages; and

• List all preparatory steps already taken for the Field Phase.

3.2 Field Investigation Phase

The Field Phase should start upon approval of the inception Report by the evaluation managers (Program Director, Project Manager and M&E focal point). The consultant will:

• Undertake field mission applying the plan developed during the Inception Phase. This plan has to be applied in a way that is flexible enough to accommodate for any last-minute difficulties in the field. If any significant deviation from the agreed work plan or schedule is perceived as creating a risk for the quality of the evaluation, these should be immediately discussed with the evaluation managers.
• Hold a briefing meeting with project management team in the first days of the field phase.
• Undertake school visits and stakeholder interviews including relevant education authorities.
• Ensure adequate contact and consultation with, and involvement of, the different stakeholders; working closely with the relevant government authorities and agencies during their entire assignment. Use the most reliable and appropriate sources of information and will harmonize data from different sources to allow ready interpretation.
• Summarize its field works at the end of the field phase, discuss the reliability and coverage of data collection, and present its preliminary findings in a meeting with the project management team and relevant MoE administrations.**

3.3 Synthesis and Feedback Phase

This phase is mainly devoted to the preparation of the draft final report. The consultant will make sure that:

• Their assessment is objective and balanced, affirmations accurate and verifiable, and recommendations realistic.
• When drafting the report, they will acknowledge clearly where changes in the desired direction are known to be already taking place, in order to avoid misleading readers and causing unnecessary irritation or offence.

The consultant will submit the draft evaluation report to ADRA for review. On the basis of comments expressed by ADRA and consortium members & relevant education authorities, the consultant will amend and revise the draft report. The 2^nd draft report will be presented to ADRA management, while a summary of the key findings of the evaluation will be presented to a group of stakeholders in Mogadishu under the auspices of the Education Sector Committee for their synthesis and discussion. On the basis of comments made by participants, the consultant will prepare the final version of the report.

· Required qualifications/skills

The following are the qualification requirements for the evaluation consultant:

· Advanced University Degree in Education or related field.

· A minimum ten (10) years of relevant professional experience in the areas of basic/primary education, teacher development, capacity building of education administrations, education economics and in the definition and implementation of sectoral policies in the economic sector;

· Experience in the evaluation of technical assistance project, preferably, particularly those under the education portfolio;

· Fully conversant with the principles and working methods of project cycle management, EC aid delivery methods. knowledge of the activities of multilateral development donors will be an added advantage;

• Solid knowledge of, and practical experience with gender analysis and planning;

· Full working knowledge of English and excellent report writing skills

· Competence and adequate experience in the use of qualitative and/or quantitative methods of data collection and analysis including: sampling, desegregation of data, structured and semi-structured interviewing, focus group discussions, and observation and triangulation research methods.

· Ability to interpret and analyse complex qualitative and quantitative data, and to present findings and recommendations in a clear and concise way.

· Excellent inter-personal communication skills including experience of facilitation and presentation.

· Ability to work equally well with communities and international organisations.

· Knowledge and sensitivity to political and social contexts of Somalia

1. Background to the Assignment

Trocaire Somalia has been supporting health service delivery in Gedo region Somalia for the past 28 years, on average about 19,000 people use the health facilities every month and the majority of people of this region either rural or urb**a**n residents lack basic health services and existing primary health care services are regularly interrupted by the insecurity. The poor in urban, IDPs and semi urban areas cannot afford the private health services since they have no regular sources of income hence, most rely on these services supported by Trocaire.

2. Assignment Objectives

The overall objective of the assignment is to support Laboratory personnel in Luuq, Dollow, Garbaharey and Belet Hawa Hospital in installation, Calibration and training of DHB staff on use and maintenance of Haematology Analyser and Biochemistry machine and train on SOPs for common lab tests. The consultant will also train the laboratory staff on standard operating procedures for common laboratory tests

3. Key tasks

3.1. Calibrate Haematology analyser and Biochemistry machine.

3.2. Train the laboratory personnel on use and maintenance of the Haematology analyser and Biochemistry machine.

3.3. Train staff on the Standard operating procedures of the common laboratory tests

4. Expected Outputs

4.1. A written report on the training and performance of the laboratory staff on use of Haematology and Biochemistry machines.

4.2. Fully functional Haematology and Biochemistry machines in the 4 hospitals.

5. Timeframe

This consultancy is planned for a period of 25 days from 3^rd February to 27^th February 2022 at the end of this period, the process will be reviewed and the need for continued support will be evaluated.

6. Terms of Consultancy

The consultancy shall be undertaken through a standard agreement to be signed between the Trocaire Somalia and the Consultant under the laws of Somalia, which will stipulate the nature of services and the contractual obligations of parties involved.

7. Qualifications Required

· Higher Diploma or BSc in medical laboratory sciences or equivalent

· Membership and duly licenced by a professional body

8. Experience required:

· Proven experience in laboratory capacity building of Lab technicians

· At least 2 -years’ experience implementing quality management systems in a busy clinical set up

· Proven experience in microbiology laboratory capacity building.

· At least 5 years of international experience in the public health domain.

· Experience in developing technical reports and documents.

· Proven analytical and data presentation skills.

· Excellent written and verbal communication skills.

· Excellent knowledge of English and Somali

Job Summary

Duration: One (1) Year- Fixed Term

Starting date: As soon As Possible

The main purpose of this position is to manage all aspects of general office administration, Asset/ materials Management, Flight and cargo bookings, equipment management and maintenance, office supplies and stores management including the main stores for drugs, nutrition supplies, WASH NFIs in both Bossaso and Badhan. The position is to provide efficient, quality and timely support services within the remit of this job.

The incumbent works closely with the other programme support staff in Bossaso and Badhan, to achieve the operational goals of the organisation and ensure compliance with CARE USA and Donor rules and regulations in the above areas.

Specific Responsibilities

STORES MANAGEMENT

· Overseeing the day-to-day operations of the stores in Bossaso and Badhan.

· Responsible for receiving and checking all deliveries as per the store documentations.

· Supervise cleanliness of the stores including the main stores for drugs, nutrition supplies, WASH NFIs in both locations

· Ensure adequate record keeping and manage all documentation to confirm proper stock levels and maintain inventory control.

· Monitors complete stock usage, to provide pro-active advice to the respective program teams to ensure smooth stock management.

· Verify documents such as waybill details accordingly

· Plan the loading/unloading and storing process, checking the store spaces to allocate the appropriate casuals if/when needed.

· To ensure compliance with all the safety procedures of the warehouse consult with the respective program team to ensure storage is well managed.

· Keep records on the use and/or damage of stock or stock handling equipment

· Examine and inspect stock items for war or defects, reporting any damage to the respective team.

· Process stock requisitions and issue stock items, attending any discrepancies where necessary

· Record all stock movements from stores and update the stock list

· Preparation and submission of timely report (stock list, stock movement etc)

· Arrange transport and dispatch of goods

· Assist with disposal of damaged and/or absolute items with consultation of the respective program team

PROPERTY AND ASSET MANAGEMENT

· Assist in monitoring the proper usage, safe custody and movement of sub office equipment and supplies, ensuring that proper records are maintained.

· Assist in following up on repairs/ maintenance of equipment, ensure timely repairs and proper record keeping of the repairs/maintenance.

· Keep and maintain proper inventory of Sub office assets and supplies including those of projects under the sub office.

· Ensure that periodic physical counts are conducted as per policy and sign off on the physical counts are obtained.

· Ensure that all property documentation is timely updated and maintained i.e. transfer forms, disposal forms etc

· Follow up on property disposals and ensure that they are carried out in accordance with the Property Management guidelines and that appropriate approvals are obtained.

· Ensure all property held by separating staff are handed back.

· Ensure CARE property is properly handled, stored and adequately safe guarded.

GENERAL ADMINISTRATION

· Ensure proper understanding and adherence to donor and CARE rules and regulations and that all administrative processes are completed timely and have sufficient and accurate supporting documentation.

· Ensure that supplies are received and cleared with customs as appropriate

· Prepare summary of electricity, water, telephone bills for payments

· Deal with all organizational and logistics requirements pertaining to workshops, meetings and consultant visits

· Organise dispatch of goods and equipment as per requirement, ensuring that documents accompanying dispatches such as packing lists and waybills are correctly filled and signed.

· Assist in organising necessary customs documentation required to facilitate receipt and transportation of supplies

· Line manage office cleaner/cook.

· Assist CARE staff/visitors in making visa/transit and permit applications

· Ensure that there is a proper filing system that is maintained regularly with records kept properly and updated frequently

· Ensure that the ground and the entire office and stores compound is maintained and kept clean

STAFF AIR TRAVEL

· Responsible for local transportation of staff and visitors between South Central Somalia, d Puntland in collaboration with those who does the same activities in the CO. This includes all personnel flight bookings when necessary.

· Oversee all flight bookings for staff/visitors/cargo for the sub office, ensuring that this is done in a timely and efficient manner and that staff and other offices are informed accordingly on such bookings and ETA details.

· Ensure that all logistical and administrative support is in place well in advance for those that departs and for those that are arriving (documentations, visas etc, a well conditioned car is hired, SPUs are organised 48 hrs in advance, communications facilities are in place, etc)

TRANSPORT MANAGEMENT

· Responsible for the transportation of parcels/cargo at the sub office level.

· Responsible for the transportation of project supplies within the CO

· Confirm the receipt of all goods and material to handing them over to the respective staff member

· Ensure availability of appropriate First Aid Kits in vehicles with non-expired contents.

· Ensure vehicles have valid insurances, drivers have valid driving license, insurance claims are processed in a timely, maintenance and surviving is achieved in a timely manner

· Monitor vehicle log sheet on a weekly/monthly basis

REQUIRED QUALIFICATIONS

Education/Training

Bsc in administration Management certificate/Diploma in Administration management

Experience

At least two years experience and exposure to Administration environment in a similar setting.

Technical Skills and Core Competencies

· Excellent analytical, negotiating, communication skills: skilful and creating relationships at government level.

· Initiative and problem-solving skills

· Honest, diplomatic and of positive attitude

· Ability to take initiative where appropriate to deal with difficulties encountered in daily work

· Ability to adapt or change priorities according to the changing demands of the job

KEY RELATIONSHIPS

INTERNAL CONTACTS

· Senior Administration Officer and the Head of Office

· CO Admin and other program support staff in all locations

· Country Office Program Staff, consultants/visitors

EXTERNAL CONTACTS

· Vendors

· Government Agencies

· CI members

· Somalia stakeholders

EXTERNAL CONTACTS

· Vendors

· Government Agencies

]]> https://joblink.so/job/protection-field-officer-baidoa-2/ Wed, 12 Jan 2022 08:27:58 +0000 https://joblink.so/?post_type=iwj_job&p=10309

EMPLOYMENT OPPORTUNITY

PROTECTION FIELD OFFICER

BAIDOA

About the Job

The Protection Field Officer contributes to the planning, implementation, monitoring and documentation of ICRC Protection activities in Baidoa region.

This is a resident/National position based in Baidoa, Somalia.

Duties and Responsibilities

• Contributes to the implementation of Protection of Civilian Population (PCP) activities
• Conducts field assessments either independently or as part of ICRC multidisciplinary teams focusing on the humanitarian needs of affected populations
• Supports detention visiting teams if/when need arises
• Supports the restoring family links (RFL) team in the follow up of specific individual RFL cases
• Contributes to the assessment and identification of priority protection issues for further monitoring and follow up
• Liaise with the different interlocutors and stakeholders on varying issues of interest when required
• Contributes to the definition of the annual objectives and plans of actions of the ICRC Protection department
• Monitors the political, economic and social developments and their impact on the population within the region
• Prepares the operational reports and regularly gives an account of the on ongoing activities including multidisciplinary assessments
• In coordination with the Deputy head of office identifies humanitarian needs resulting from conflict or violence and proposes a course of action

Minimum qualifications and required competencies

• Bachelor’s Degree in Social Sciences, Development Studies, Law or equivalent qualification in a related field of study
• At least 4 years of experience in a similar field of activity
• Knowledge of International Humanitarian Law/International Human Rights Law is an asset
• Ability to network, represent the organization externally and dialogue with major stakeholders
• Fluency in both oral and written communication in English and Somali
• Excellent administrative and organizational skills
• Upholds a high sense of responsibility and confidentiality
• Computer proficiency especially in MS Office suite

We Offer

• A challenging job opportunity within a dynamic work environment in an international humanitarian organization
• Training and development opportunities
• A competitive salary with benefits, based on the ICRC Compensation and Benefits framework

WATER & HABITAT ENGINEER

MOGADISHU

About the Job

The Water & Habitat (WatHab) Engineer plans, designs and implements engineering projects, monitors on-site works, carries out needs’ assessment, surveys and initiates new projects within the area of responsibility.

This is a national/resident position based in Mogadishu, Somalia.

Duties and Responsibilities

· Prepares relevant documents, assessment reports, drawings, bills of quantities and project proposals for engineering projects using approved formats

· Monitors project implementation for compliance with project documents, ICRC standards, and the local building code/standards, ensuring corrective action is taken where necessary

· Ensures that material and equipment delivered to the sites are in the correct quantity and quality as per the requisition from the department

· Supports in identification of needs through assessments and surveys; shares results and findings with the Project Manager

· Supervises contractors working on project sites and conducts quality control of infrastructure installed by the ICRC

· Ensures that contract terms are understood and respected by the contractors

· Establishes a close working relationship and networks with the relevant stakeholders

· Monitors security issues related to project sites and provides regular information to the Project Manager

· Oversees hand-over of ICRC-provided infrastructure to end-users

· Prepares project implementation and progress reports and submits to the Project Manager

Minimum qualifications and required competencies

· University degree in Civil Engineering, Construction management or Architecture

· 4 years of professional experience in the supervision of civil engineering works, experience working with an international humanitarian organization is an asset

· Proficient in use of drawing softwares; AutoCAD or other relevant softwares

· Experience in managing technical support staff

· Detail-oriented, highly organised and practices strict adherence to timelines

· Excellent planning and reporting skills

· Fluency in written and spoken English and Somali language

· Computer proficiency especially in MS office suite

· Flexibility and willingness to travel extensively in Somalia

· Good knowledge of political, economic, social and cultural environment of this region

We Offer

· A challenging job opportunity within a dynamic work environment in an international humanitarian organisation

· Training and development opportunities

· A competitive salary with benefits, based on the ICRC Compensation and Benefits framework