2302740

SENIOR ADMIN ASSISTANT (SC7)

Job Posting: 11/Sep/2023

Closure Date: 25/Sep/2023, 9:59:00 PM

Organizational Unit : FRSOM – FAO Representation in Somalia

Job Type: Non-staff opportunities

Type of Requisition : NPP (National Project Personnel)

Grade Level : N/A

Primary Location: Somalia-Garowe

Duration : 6 Months with a possibility of extension

Post Number : N/A

IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device

•  FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
•  Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
•  Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO’s values
•  FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
•  All selected candidates will undergo rigorous reference and background checks
•  All applications will be treated with the strictest confidentiality

Organizational Setting

The key mission of the FAO Representation in Somalia, which is led by FAO Representative (FAOR), is to assist and support the national government to develop policies, strategies and programme aimed at accelerating the Implementation and achievement of the Sustainable Development Goals (SDGs) in the area of FAO’s global mandate and Strategic Objectives. More specifically, FAO’s response aims to address national needs and priorities in achieving food security, reducing hunger and malnutrition, developing agricultural, fishery and forestry sectors, and ensuring the sustainable use of environmental and natural resources and respond to recurrent emergencies. The current portfolio of activities of the FAO Representation in Somalia includes a wide scope of technical support interventions ranging from policy support through livestock and crop production, to natural resource management, Nutrition, value chain, food security analysis and water and land information management. FAO is also implementing several emergency, resilience-building and development interventions, with the support of its five field offices and close to 400 staff in partnership with the Federal and State line ministries.

Reporting Lines

Under the overall supervision of the FAO Somalia Representative, the direct supervision of the Head of Office, Puntland, and the functional supervision of the FAO Somalia Head of Administration and Finance Unit.

Technical Focus

The incumbent’s administrative work impacts on the timely and efficient delivery of the Garowe Office.

Tasks and responsibilities

•  Be responsible for general office administration.
•  Receive and review invoices for payment.
•  Process payments of running costs of the FAO Offices in Puntland
•  Obtain quotations for local procurements.
•  Keep records of contracts
•  Liaise with relevant government institutions for clearing incoming FAO goods at customs.
•  Process tax exemptions
•  Organize transport of inputs as per program requirements and instructions received from Operations.
•  Maintain a filing system of technical and administrative documents and correspondence. Assist in maintaining local inventory records with responsibility for proper recording of assets, their maintenance and safeguard.
•  Compile, manage and maintain the annual leave planner and quarterly update.
•  Prepare daily schedules, in close collaboration with the senior driver, of drivers and vehicles.
•  Support staff on mission with required logistical and accommodation arrangements.
•  Organize transport of inputs as per program requirements and instructions received from Operations.
•  Any other assigned duties as required.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

•  University degree in administration, finance, or any relevant discipline from a reputable Institution.
•  At least 3 years of relevant experience in administration and/or financial, program, project support work.
•  Working knowledge (level C) of the FAO official language used for communication within the country (English) and working knowledge of the local language(s) is required.
•  National of Somalia.

FAO Core Competencies

•  Results Focus
•  Teamwork
•  Communication
•  Building Effective Relationships
•  Knowledge Sharing and Continuous Improvement

Selection Criteria

•  Qualified female candidates are strongly encouraged to apply

ADDITIONAL INFORMATION

•  FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
•  Incomplete applications will not be considered. If you need help please contact: Careers@fao.org
•  Applications received after the closing date will not be accepted
•  Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
•  For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/
•  Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.

HOW TO APPLY

•  To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
•  Candidates are requested to attach a letter of motivation to the online profile
•  Once your profile is completed, please apply, and submit your application
•  Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
•  Incomplete applications will not be considered
•  Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
•  Only applications received through the FAO recruitment portal will be considered
•  Your application will be screened based on the information provided in your online profile
•  We encourage applicants to submit the application well before the deadline date. If you need help, or have queries, please contact: Careers@fao.org

FAO IS A NON-SMOKING ENVIRONMENT