Organization

iMMAP Inc. is an international nonprofit organisation that provides information management services to humanitarian and development organizations. Through information management, we help our partners target assistance to the world’s most vulnerable populations. At the core of our philosophy is the belief that better data leads to better decisions, and better decisions lead to better outcomes. iMMAP Inc. provides critical support to information value chains, helping our partners address operational and strategic challenges in both emergency and development contexts by enabling evidence-based decision-making that drives meaningful results.

Background

iMMAP Inc.’s present project is designed to strengthen the information management capacities of the Somalia Explosive Management Authority (SEMA). Earlier in late 2023, iMMAP Inc. introduced the Humanitarian Information Support Team (HIST) in Somalia. This demand-driven and centralised Information Management request system simplifies the support provided to local and international humanitarian actors involved in the Somalia Response. The initiative centred on the establishment of an Information Management Unit that supports and collaborates with humanitarian actors, including UN Agencies, NGOs and INGOs working across various clusters and sectors, including UNOCHA, Food Security and Livelihood, Nutrition and WASH clusters, to enhance data collection, validation, analysis, and reporting. This initiative included the capacity building of the partners, development of interactive dashboards, spatial analysis, and mapping to support processes like the Humanitarian Needs Overview (HNO) and Humanitarian Response Needs Plan (HRNP). In the first half of 2024, the project has facilitated the increased involvement of stakeholders, including the Operational Cell (OC), Area Based Coordination structures (ABCs), Somalia Disaster Management Agency (SoDMA), and Somalia NGO Consortium (SNC). This expansion has enhanced efforts to meet the urgent needs of Somalia’s vulnerable populations amidst the ongoing crisis.

Description of Duties

iMMAP Inc. is looking for an Admin & Finance Assistant to support the Country Representative in routine administrative tasks, including finance and procurement matters. The tasks include, but not limited to;

• Ensure compliance with iMMAP Inc.’s global operating principles and risk management policies.
• Provide administrative support for organising the workshops, meetings, and events.
• Coordinate with the HQ finance team to manage petty cash and cash advances.
• Maintain records of bank statements, cash disbursements, and reconciliations.
• Assist with preparing bank payment requests and wire transfers.
• Follow up with the bank on account-related issues and ensure timely transactions.
• Liaise with legal advisor and or relevant authorities to ensure organisational compliance with local laws.
• Assist in collecting and submitting the income and withholding tax documentation and processes.
• Coordinate with finance or tax consultants during quarterly or annual tax filings.
• Ensure compliance with local income tax laws and reporting deadlines.
• Maintain documentation of employee tax contributions and benefits.
• Coordinate entire immigration processes with relevant authorities; documentation for staff work permits, visas, and renewals.
• Maintain proper records of contracts, MoUs, and legal documents.
• Support the onboarding of international staff through immigration procedures.
• Ensure suppliers provide proper documentation for goods and services.
• Maintain an up-to-date asset register when procuring and disposing of items.
• Maintain accurate inventory records, ensuring all assets are documented.
• Perform other administrative duties as assigned.

Requirements

• Education
• University or Institute degree in business administration, finance or a relevant field
• Experience
• With at least 2 years of work experience in the Administration field.
• Soft skills
• Flexible and adaptable to any situation.
• Ability to translate English into Somali and vice versa.
• Ability to work independently while under pressure and during long hours.
• Excellent work habits with a willingness to work in a multi-cultural environment.
• Excellent organisational skills, including proven ability in administration, financial and logistics.
• Excellent communication skills, including drafting documents;
• Programmes
• Excellent computer skills in Windows and Microsoft Office, especially MS Excel and MS Word.

Guiding Principles

Personnel are expected to conduct themselves in a professional manner and respect local laws, customs and iMMAP Inc.’s policies, procedures, and values at all times and in all Countries.

iMMAP Inc. has zero-tolerance for sexual harassment, exploitation and abuse, human trafficking, child abuse and exploitation. Any violations of these principles and policies will be treated as serious misconduct.

iMMAP Inc. is an Equal Opportunity Employer regardless of background.