Maritime Assistant / Translator

Duty Station: Mogadishu

Post category: Assistant Level

Group classification: 2

Salary scale:

Reporting Line:

The Maritime Assistant/Translator will report to the Strategic Maritime Adviser/Chief of Maritime Strategic Advisory and Maritime Coordination Unit.

Main Tasks and Responsibilities:

· To assist the Maritime Strategic Advisory and Maritime Coordination Unit in their daily work;

· To provide general secretarial and administrative support to the Operations Department and perform general office duties;

· To draft and distribute invitations for internal briefings and meetings;

· To take minutes at internal briefings and meetings;

· To support guest and event management at the Mission Headquarters (MHQ);

· To perform interpretation for the international staff at meetings and to translate documents (English to Somali and vice versa);

· To draft correspondence related to the unit’s activity and provide follow-up;

· To ensure timely delivery of correspondence related to the unit’s actions;

· To keep lists of names and contacts of Maritime Strategic Advisory and Maritime Coordination Unit interlocutors;

· To prepare talking points for the Maritime Strategic Advisory and Maritime Coordination Unit ahead of meetings with Somali interlocutors;

· To prepare and attend meetings, conferences and other events, to write meeting reports;

· To maintain the highest level of confidentiality when dealing with assigned tasks and responsibilities, as well as with all EUCS documents and information;

· To perform any other related duties or tasks, as instructed by the Line Manager or designated alternate.

Essential Qualification and Experience:

· Successful completion of secondary school attested by a diploma;

AND

· After having fulfilled the education requirements, a minimum of 3 years of professional experience, in the same field of work.

Essential Knowledge, Skills and Abilities:

· Has a strong sense of confidentiality and discretion;

· Strong organizational skills that reflect an ability to perform and prioritize multiple tasks in an energetic environment with multiple priorities;

· Ability to work effectively under pressure, in difficult circumstances, as well as ability to communicate with personnel at all operational and strategic levels;

· Proven interpersonal skills and the ability to establish and maintain effective working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity;

· Exemplary writing and editing skills, with proficiency in Microsoft Word, PowerPoint, Excel, Outlook, and the Internet;

· Excellent communication and analytical skills in both written and spoken English and Somali language;

· Teamwork oriented.

Desirable Qualifications and Experience:

· A professional qualification in Administration, Human Resources, or equivalent academic or professional training would be an asset;

· Previous work experience related to maritime security or in administration would be an asset;

· Previous work experience with an international organisation would be an asset;

· Works methodically, accurately and with attention to details as well as to tight deadlines;

· Is used to work on a multitude of activities at the same time and with limited supervision;

· Has a strong sense of confidentiality and discretion in dealing with strategic sensitivities, staff-related matters and financial issues;

· Willingness to work long irregular hours and still deal helpfully and courteously with all contacts;

· Must be able to express ideas and concepts clearly and concisely;

Special Note:

· Mandatory requirement to pass security clearances and medical checks.