Background

Islamic Relief Somalia (IRS) has been operating in Somalia since 2006 and has responded to conflict and drought affected people through provision of life saving assistance. Through our projects, IR has continuously been providing safe drinking water, improving hygienic sanitation facilities, increasing hygiene awareness, particularly to ones living in IDP camps; empowering the urban poor and distressed working children, engaging in conflict management and mitigation and strengthening of community cohesiveness and co-existence.

Position background

Under the guidance of the Finance Officer/Senior Finance Officer, Finance Assistant is responsible for maintaining of accounts, including books, registers, vouchers and other documents relating to all receipts and disbursement with proper supporting documents, as well as, office management duties. And to Provide Assistance in Financial and Accounting matter of the Finance Department.

KEY WORKING RELATIONSHIPS

• Assistance in Operational, Financial and Business Management
• Assistance in preparation of financial reports and Periodic Financial Closing
• To participate in External Audit as and when required
• Office Management/Book keeping/Filing System Management

SCOPE AND AUTHORITY

Scope of the Role:

Reporting to the Finance Officer, the FA has the responsibility to manage all accountant programmes/projects.

Responsibility for Resources:

· Assistance in Operational, Financial and Business Management

· Responsibility for all Office Management/Book keeping/Filing System Management

KEY ACCOUNTABILITIES

The job holder is accountable for fulfilling his or her roles and responsibilities in line with Islamic values and principles of fairness, humanity, honesty, respect and fair treatment of his/her colleagues and staff. This includes but not limited to:

1. Handling day-to-day for finance activities such as (receiving Payments, Staff expenses, check handling filing and recording Transactions into the system)
2. Recording Payments into the system in daily base
3. Maintaining Payment of Statutory deductions in monthly basis and making sure to pay by latest 10th of the next
4. Closing Petty cash on weekly basis
5. Records financial transactions onto computer using AX software – selecting appropriate, Ledger and cost-centre codes.
6. Records receipts on payments.
7. Prepare cheques and dispatches to suppliers and employees.
8. Processes purchase orders, checks deliveries, and arrange distribution of goods.
9. Journal entries between cost centres and bank accounts.
10. Manage the reconciliation of bank accounts on monthly basis as required
11. Assists with Weekly/monthly and year end reports and procedures.
12. Prepares monthly statements for budget holders.
13. Prepares and runs monthly AX payroll and expense claims.
14. Lettings – arranges all internal and external bookings, and invoice external bodies..
15. Empties payphones monthly.
16. Maintain, in liaison with Log department, the assets register.
17. Manages Petty Cash, recording daily transactions, making settlement petty cash weekly, reconciling petty cash monthly, top up making as per replenishment
18. Reconciling Somalia Accounts, Premier Bank Account, (Dahabshiil Mogadishu Account, Dahabshiil account Hargeisa)
19. Undertaking Archiving Activities, standard manner Soft/scanned records has properly Maintained Financial records are properly archived and share to line manager by latest 5th of next month.
20. ‘Print the Journals when posted and attach them to the payments for filing Vouchers should be stamped with paid before Archiving
21. Create Payment Journals for the approved payments
22. checking and Processing of approved payments
23. Maintaining staff expense claims
24. Transfer payment to other Offices as required
25. Flow up staff/project cash advances
26. Record financial transactions into AX
27. Working and updating on invoice journals
28. Process payments on regular basis
29. Prepare monthly accrual journals as required
30. Any other admin and finance duties assigned by the management.

PERSON SPECIFICATION ESSENTIALS:

Experience and Qualifications:**

1. University degree in Accounting, or business administration
2. One year plus experience of working for a humanitarian aid organization in similar position
3. Experience of preparing various accounting report.
4. Good management and representation competencies.
5. Familiarity with donors and donor procedures helpful.
6. Excellent communication skills and ability to work and live within a team environment;
7. Computer proficient in Excel Word, and internet
8. Excellent oral and written communication skills in English

Skills

· MS Word

· MS Excel

· AX/ERP/Quick Books

· Banking/Cash Handling

· Customer Dealing

· Filling System

Special Skills:

· Responsible

· Confidentiality

· Integrity

· Punctuality

· Trustworthy

· Goal Oriented

· Team Player