INTERNSHIP OPPORTUNITY

HR/ADMIN INTERN_HARGEISA

08/10/2019

ACTED Somalia

HR Department

Last Update

October 2019

Department: ADMIN/HR

Position: ADMIN/HR Intern

Direct Hierarchy: ADMIN/HR Officer

Location: Hargeisa

Starting Date: November 2019

ACTED is a French humanitarian NGO, founded in 1993, which supports vulnerable populations, affected by humanitarian crises worldwide. ACTED provides continued support to vulnerable communities by ensuring the sustainability of post-crisis interventions and engaging long-term challenges facing our target populations, in order to break the poverty cycle, foster development and reduce vulnerability to disasters. Their interventions seek to cover the multiple aspects of humanitarian and development crises through a multidisciplinary approach which is both global and local, and adapted to each context. Their 3,300 staff is committed in to responding to emergencies worldwide, to supporting recovery and rehabilitation, towards sustainable development.

POSITION PROFILE

Under the direct supervision of the ADMIN/HR Officer, he/she is responsible for assisting in day-to-day operations of the human resources and administrative functions in the mission.

Main responsibilities:

• Recruitment

o Assist with recruitment and Interview process i.e circulate vacancy announcements for new recruitments of National staff through contacted NGO’s, career websites, newspaper,

o Schedule meetings and interviews as requested by the Admin/HR Manager or Admin/HR officer

• Correspondences IN and OUT

o Internally manage the IN correspondences by creating and labelling folders

• Immigration and Ministry

o Assist in following up matters with the VISA and Work Permit

• General HR

o Update the field Teams with HR information i.e. information to be posted on the notice boards.

o Ensure that staff personnel folders are complete with all documents/contents as per ACTED policies (contract, CV, Application letters, Interview Records, Leave forms, certificates, diploma and other required documents;

o Assist the AHRO in filing of all processed HR papers and documents into appropriate files.

o Assist in regularly updating the staff leaves Follow up and planning

o Assist with the preparation and updates of staff data bases with the relevant information.

o Follow up of ACTED standard HR /Admin system and procedures.

o Follow up of staff Appraisal forms and assist the HR Officer in categorizing and filing it accordingly as per ACTED HR Manual

o Assist the AHRO on the follow up of the timesheets, payslips and leave forms at the base

o Contact the staff that have made mistakes on their attendance sheets for correction.

• Support the ADMIN/HR Department colleagues in daily relevant activities
• Any other duties as assigned by the line manager or the ADMIN/HR Manager

REQUIREMENTS

• Bachelor’s degree in Human Resources Management or related field
• Working knowledge of Labour Laws is a plus
• Proficiency in Microsoft Office applications.
• Very strong personality and organizational skills
• Excellent verbal and written communication skills
• A good team player
• High level of commitment to duty, and discipline.
• Strong focus on impact
• Unquestionable level of integrity.