DRC has been providing relief and development services in the Horn of Africa since 1997. Using a human rights framework, the DRC Somalia operations focuses mainly on people who are affected by displacement, including refugees, internally displaced, and migrant.
Danish Demining Group (DDG) is a specialized unit within DRC which implements mine action and armed violence reduction (AVR) programmes. DDG’s mandate is ‘to create a safe environment free from armed violence and the remnants of conflict’, and DDG does this via a programmatic focus on four key sectors: Security Systems Reform, Small Arms and Light Weapons (SALW) management, Mine Action and Conflict Management.
Overall Purpose of the role:
The Intern is responsible for timely Documentation, scanning, printing, collecting Boarding Passes) providing services to The Travel Officer in timely manner as travel is a sensitive and crucial area for DRC/DDG operations.
The intern will be working within the DRC HR & Admin policies and procedures.
- Act to ensure timely preparation of documents for payment, in accordance with organizational policies and guidelines
- Arrange travel documents including TRF, BP, Ticket and Invoice.
- Ensure travel documentation is done accordingly as per DRC procurement procedures.
- Coordinate with the Travel Officer in Somalia/land.
- Issuance of travel documents to keep safe and consultants as required.
- Maintain accurate staff lists of those who submitted their BP and who were not ensuring it is updated at all times.
- Maintain and Work in conjunction with Administration Officer (Travel) to ensure accurate, complete, and timely Documentation, scanning, printing, collecting Boarding Passes and TRFs)
- Maintain timely communication and provide travel Officer updates about the ready/prepare documents.
- Support the travel officer in Timely processing of travel invoices for payment ensuring full documentation including boarding passes.
- Under the supervision of the travel officer Maintain flight tracking records that show flights booked, project codes, and payment status.
- Receive and respond to incoming travel requests on behalf of the Travel Office for his absence.
- Ensure to follow the approved Travel SOP.
- Perform special projects and other duties as directed line the Travel Office.
The responsibilities listed in the JD are not exhaustive and may be readjusted according to operational needs but will remain in line with the overall purpose of the role.
Experience, education and technical competencies
- High School leaver or Diploma in Business Administration, Office Administration or related field of study (e.g. hospitality, travel) is required.
- At least 1 years’ experience in corporate travel in busy office set up, preferably with an NGO is required.
- Must have knowledge and experience handling Documentation, scanning, printing, collecting Boarding Passes and TRFs)
- Good communication skills and ability to maintain open communication at all levels across the organization.
- Strong interpersonal and organization skills coupled with ability to integrate and harmonize with diversified staff.
- Excellent organization skills, able to multitask and prioritize with positive attitude, attention to details, accuracy, patience and persistence.
- Flexible and ability to multi-task and prioritize large and diverse workload in fast paced environment with competing priorities, and ability to remain calm in demanding situations.
- Ability to resolve problems quickly and effectively and recommend appropriate course of action in consultation with line manager.
- Pleasant personality, flexible and outgoing.
- S/he can work independently and as part of a team.
- Must have strong oral and written communication skills; must be a good listener. Regular use of phone and email for communication is essential
- Must be Somali national
In this position, you are expected to demonstrate DRC’s five core competencies:
- Striving for excellence: You focus on reaching results while ensuring an efficient process.
- Collaborating: You are a strong networker and enjoy working with many different types of stakeholders, you involve relevant parties and encourage feedback.
- Taking the lead: You take ownership and initiative while balancing the role of advisor and taking leadership
- Communicating: You write and speak effectively and honestly and display political and cultural sensitivity, including ability to adapt well to local cultures
- Demonstrating integrity: You act in line with our vision and values.
Availability: 1st September 2020
Duty station: Mogadishu
Reporting to: Head of Support Services-Somalia/Land.
Duration: 5 months with possibility of extension.
THE POSITION IS OPEN TO NATIONALS ONLY.
Gender Equality: DRC is committed to achieving gender parity in staffing at all levels. In light of this, women candidates are particularly encouraged to apply to bridge the gender gap.
Equal Opportunities: DRC is an equal opportunity employer. We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, colour, race, marital status or other protected characteristics.
DRC adheres to the Core Humanitarian Standards. All staff are required to contribute to the achievement of these standards.
DRC has a Humanitarian Accountability Framework, outlining its global accountability commitments. All staff are required to contribute to the achievement of this framework.
For general information about Danish Refugee Council, please visit www.drc.ngo
Interested candidates who meet the required qualifications and experience are invited to submit updated CV and cover letter explaining their motivation and why they are suited for the post. We only accept applications sent via our online-application form on www.drc.ngo under Vacancies.
Please forward the application and CV, in English through the online application on www.drc.ngo under Vacancies no later than 22nd August, 2020.