EMPLOYMENT OPPORTUNITY

ADMINISTRATIVE ASSISTANT

MOGADISHU

About the Job

The Administrative Assistant carries out administrative duties and office work, prepares and updates documents for delivery to finance, administration and welcome services, in line with ICRC’s and delegation’s policies.

This is a national/resident position based in Mogadishu, Somalia.

Duties and Responsibilities

• Manages the welcome desk in charge of all travel arrangements at the sub delegation level
• Organizes accommodation for ICRC staff on transit or professional visit in the sub-structure
• Supervises and coaches the respective staff (cooks and housekeepers) for the Guest house, ensuring they are well trained in the hygiene and cost-efficient procedures
• Ensures that allocation of visitors in the available accommodation facilities is carried out according to the stipulated policy
• Handles administrative tasks and office work as required; photocopying, simple filing, typing, distributes and delivers mail
• Maintains stocks of consumables and ensures replenishment when necessary
• Replenishes stationery stock and ensures that printers and other office equipment are always ready for use and liaises with the relevant department if repairs are required
• Prepares invoices for payment (by cash, check or bank transfer) and ensures that all payments have all the necessary supporting documents
• Carries out daily cash count and reconciliation when need be
• Ensures that all welcome files are updated and compiles the monthly welcome statistical reports
• Ensures adherence to the financial procedures and guidelines

Minimum qualifications and required competencies

· Diploma in Business Management or equivalent qualification in related field of study

· 3 years’ experience in a similar role

· Capacity to train colleagues on travel procedures and protocols

· Possessing a strong degree of integrity, including the ability to appropriately handle confidential information

· Proactive, meticulous, and demonstrates the ability to work both in a team and independently

· Strong customer service, a flexible and adaptable attitude

· Excellent communication, presentation, interpersonal and organization

· Computer proficiency in MS Office suite

· Excellent command of Somali and English language

· Flexibility and willingness to travel extensively in Somalia

We Offer

· A challenging job opportunity within a dynamic work environment in an international humanitarian organisation

· Training and development opportunities

· A competitive salary with benefits, based on the ICRC Compensation and Benefits framework