WORLD VISION SOMALIA
TOR FOR INTERNALLY DISPLACED PERSONS (IDP) PROFILING IN HARGEISA AND BURAO DISTRICTS
SOMALILAND DURABLE SOLUTIONS CONSORTIUM
Somaliland has continued to experience unstable humanitarian situations mainly caused by a myriad of factors including; repeated climate shocks, continued conflict, displacement and violence. The dry conditions as a result of the below-average 2018 Deyrseason continued in 2019 with the Gu rains starting late and being highly erratic in most of the country. The 2019 Gu season was the second consecutive below-average rainy season, in a country still recovering from a prolonged drought in 2016-17 and resulting in the overall humanitarian situation worsening. Displacements due to the delayed rains and the impact of conflict are reported to be increasing throughout the country and exclusion and discrimination of women and girls, as well as socially marginalised groups, continue to exacerbate elevated levels of acute humanitarian needs. Rains materialised in most parts of the country in May and June, but the impact of the delay will likely continue through the year and a sufficient harvest season is highly unlikely. The Gu harvest is expected to be 50 per cent below average, and the threat of locusts potentially damaging the harvest that remains is looming.
However, there is very little or no reliable and up-to-date information on displacement patterns and IDPs’ living conditions and aspirations on which to base policies and programmes to support them in pursuing durable solutions. The Somaliland Durable Solutions Analysis undertaken by The Regional Durable Solutions Secretariat (ReDSS) in collaboration with SDSC in 2018 unearthed the need to strengthen information and knowledge on displacement and durable solutions. Therefore, the durable solutions analysis recommended a longitudinal aspirations survey to determine the future settlement preferences and aspirations of IDP populations. To address the lack of comprehensive, reliable and agreed-upon data on displaced and other displacement-affected populations, Somaliland Durable Solutions Consortium intends to conduct a collaborative profiling exercise of different target groups in Hargeisa and Burao Districts of Somaliland. A reliable data on displacement affected populations will support in finding durable solutions for the displacement affected populations in line with the Inter-Agency Standing Committee (IASC) Framework on Durable Solutions for Internally Displaced Persons.
Objectives of IDP Profiling
The main objective of the IDP profiling is to provide the humanitarian and development actors with an evidence-base for comprehensive responses to the displacement affected communities. The profiling exercise will also inform policy work on durable solutions, including the Ministry of Planning and National Development (MoPND) and National Displacement and Refugee Agency (NDRA) strategy through providing an evidence-based analysis of the displacement situation, according to the IASC framework for durable solutions for IDPs.
The following are the specific objectives of the IDP profiling:
· To analyse the current situation of the target populations including the socio-economic situation, living conditions and protection concerns.
· To document the current needs, capacities and coping mechanisms of the target population that inform their choice regarding local integration, return to their places of origin or resettlement.
The scope of IDP Profiling
The IDP profiling is the collaborative process of identifying internally displaced groups or individuals through data collection, including counting, and analysis to take action and advocate on behalf of the IDPs, to protect and assist them and eventually, to help bring about a solution to their displacement. In terms of geographical scope, the profiling will cover all the IDP settlements in Hargeisa and Burao Districts. The data collection will primarily focus on the number of IDPs disaggregated by age and sex; locations, causes of displacement, patterns of displacement, protection concerns, humanitarian needs, among others. The profiling exercise is expected to be completed within 60 days.
The IDP profiling exercise will employ a mixed-methods approach, entailing a qualitative and quantitative components. A detailed profiling methodology will be designed by the external Consultant in consultation with WV Design Monitoring and Evaluation Manager, Consortium Project Coordinator. The profiling exercise will also be conducted in close collaboration with MoPND, NDRA UNOCHA and SDSC partner organisations.
The detailed design of methodology must include the following;
- The study design
- Quantitative and qualitative data sampling strategy
- Data collection instruments, protocols and procedures
- Procedures for analysing quantitative and qualitative data
- Data presentation/dissemination methods.
- Report writing and sharing etc.
- The data collection methods will include the following among others.
- Desk review and mapping. All the existing data from government authorities and humanitarian partners to identify the informal settlements and information gaps will be gathered for review e.g the Joint Multi-Cluster Needs Assessment conducted by REACH Initiative in Somalia
- Household surveys to profile the household characteristics.
- Focus group discussions involving the displacement affected populations
- Key informant interviews with the relevant ministries and NDRA, district authorities, and partner organisations.
The Consultant will be expected to employ mobile data collection using smartphones leveraged on Kobo Collect. Besides, Geographical Information System solutions will also be employed in the IDP profiling process; ranging from data collection, analysis and presentation of results.
Expected Deliverables The Consultant will be expected to deliver the following outputs:
- An inception report detailing the approach and methodology for the profiling exercise; including, sampling strategy, detailed data collection plan and profiling tools
- Draft report submitted to WV and the line ministries within an agreed timeline between WV and the Consultant
- Presentation of the IDP Profiling Report to SDSC partners and the line Ministries in Hargeisa
- Raw data with variable labels and codes, and the final IDP profiling tools submitted to WV and alongside the final report.
- Final Report (soft copy) and 3 hard copies submitted to WV Somalia Quality Assurance team and SDSC Project Coordinator.
- The Consultant will be required to prepare and submit an executive brief of the IDP Profiling Report with infographics summarizing number of IDPs disaggregated by age and sex; locations, causes of displacement, patterns of displacement, protection concerns, and humanitarian needs among others.
The IDP profiling exercise is expected to be completed within 60 days, including preparation, field data collection, and analysis and reporting. The Consultant should be able to undertake some of the tasks concurrently to fit within the planned time-frame, without compromising the quality expected. The profiling exercise is expected to commence on 15th January 2020, with the final IDP Profiling Report submitted on 15th March 2020.
There are several risks that may emerge due to the comprehensive and collaborative process involved. These may include; risks to the affected populations to the displacement situation such as insufficient data protection, lack of protection-sensitive interviews; risks to the staff involved in data collection such as difficulty to access certain areas safely; risks to the collaborative process such as resource constraints, insufficient capacity or human resources; and risks associated with meeting the profiling objectives due to displacement changing situations among others. To address the above risks, the Consultant will be required to discuss the potential risks in collaboration with the stakeholders from the onset to manage expectations and for proper planning. In addition, the Consultant will need to ensure the displacement affected populations are at the centre of data collection, ensuring protection-sensitive approaches are used.
Authority and Responsibility
WV will establish an IDP Profiling team to oversee all the related tasks. The DME Manager will be responsible for the overall coordination with the Consultant. Besides, Consortium DME Coordinator, Consortium Project Coordinator, Regional Operations Manager, Quality Assurance & Strategy Manager and will provide all the necessary technical and operational support required during the IDP Profiling.
World Vision will be responsible for the following:
- Provide input in completing the study methodology, data collection tools and report.
- Ensure that input from SDSC Consortium members, MoPND, NDRA is circulated and shared with external Consultant
- Flight expenses for the Consultant to Somaliland (where necessary)
- Vehicle hire to support the evaluation exercise
- Food and accommodation for the Consultant in Somaliland
- Working space for the Consultant while in Somaliland
- Recruitment and payment of enumerators
- Guidance and coordination throughout all the IPD Profiling process, keeping communication with external Consultant throughout all phases
- Closely work with the Consultant during field visit processes such as orientation and training of enumerators, focus group discussions and key informant interviews
- Monitor and follow-up the data collection process, ensuring quality control, daily debriefing, meeting the timelines set for interview completion;
- Inform the relevant authorities for their involvement in the IDP Profiling exercise.
- Provide smartphones/tablets, Kobo Toolbox server for data collection where required.
- The Consultant will be responsible for the following:
- Review all relevant documents for the IDP Profiling exercise
- Develop the IDP Profiling study design with focus on the survey methodology and collection tools. Besides, prepare a field manual for training, in consultation with the IDP Profiling team, reflecting WV feedback on the methodology.
- Designing the xml forms, data entry template, procedures and systems, and training of entry clerks in the use of the template
- Develop the fieldwork schedule in consultation with the IDP Profiling team
- Conduct training for enumerators during field visits phase, finalise the IDP Profiling schedule
- Supervise the data collection process, provide advice and ensure the quality of the data
- Conduct interviews with the Consortium members and line ministries
- Data analysis and report writing.
- Provide required data that is complete and labelled in English (variables and values) for both the SPSS and Microsoft Excel file formats.
- Provide daily field briefing to the DME Manager, SDSC DME Coordinator, SDSC Project Coordinator on the progress and any challenges from the field.
- Qualifications of the Consultant
- We are looking for a Consultant with the following skills and qualifications;
- The team leader MUST possess at least a Master’s Degree in any of the following fields; International Development, Social Sciences, Statistics, Community Development, Development Studies, Local Government or any related field
- A strong and documented experience in conducting participatory qualitative assessments related to food security, livelihoods and water and sanitation programming.
- Demonstrated experience in leading similar IDP Profiling assignments with at least two sample reports submitted.
- Demonstrated experience in leading teams, training local staff in quantitative and qualitative data collection tools including entry template
- Demonstrated experience in designing survey methodology, data collection tools, processing and analysis of data.
- Ability to interact with host government, partners as requested by World Vision;
- Strong organisational, analytical and reporting skills, presentation skills, attention to detail, ability to meet deadlines, and proficiency in SPSS or other statistical packages, Microsoft Office and qualitative data analysis software/tools.
- Previous experience in a fragile country with tight security context will be preferred.
- Capacity to use mobile data collection and GIS tools for data collection, and analysis of survey results.
- Excellent verbal and written communication in English required.
Application Process and Requirements
Qualified and interested parties are asked to submit the following;
- Letter of interest in submission of a proposal
- A detailed technical proposal demonstrating a thorough understanding of this ToR and including but not limited to the following;
- Consultant/Company Profile
- Description of the IDP Profiling methodology as outlined in this ToR
- Demonstrated previous experience in IDP Profiling or similar assignments and qualifications outlined in this ToR (with submission of two most recent reports)
- Proposed data management plan (collection, processing and analysis)
- Proposed timeframe detailing activities and a work plan.
- Team composition and level of effort of each proposed team member (include CVs of each team member).
- A financial proposal with a detailed breakdown of costs for the study quoted in United States Dollars.
All applications should be sent electronically via email to firstname.lastname@example.org with attachments in pdf and a subject line: “Technical and Financial Proposal for IDP Profiling-SDSC-Somaliland”
The top four shortlisted Consultants will be required to make an oral presentation of the technical proposal to Supply Chain and Core IDP Profiling team to inform the final decision on the award of the contract.
The submission of technical and financial proposals closes on: 30th December 2019.
 The Somaliland Durable Solutions Consortium (SDSC), is a consortium of five agencies led by World Vision; including the Danish Refugee Council (DRC), Norwegian Refugee Council (NRC), Concern Worldwide (CWW) and Taakulo Somaliland Community (TASCO).
 The Inter-Agency Guidance on Profiling Internally Displaced Persons, 2008.