TERMS OF REFERENCE
AUDIT OF EUROPEAN UNION (EU) RESPONSE TO HEALTH AND SOCIO-ECONOMIC IMPACT OF COVID-19 IN MOGADISHU PROJECT
FUNDED BY UN-HABITAT
The Danish Refugee Council (DRC) has been providing relief and development services in the Horn of Africa since 1997. The DRC Somalia Programme is the largest of the six country programmes in the Horn of Africa and Yemen region. DRC is among the INGOs with the largest presence in Somalia, with country-wide programmes implemented through six main area offices in Somaliland and Puntland in the north and in Hiraan Region, Gedo Region, Bay Region and Banadir Region in South and Central Somalia. Because we are there, DRC is able to respond rapidly and flexibly to recurrent crises and the needs of Somalis who are affected by humanitarian crises. DRC supports refugees, migrants, internally displaced populations and other persons affected by crises in both urban and rural settings. DRC implements activities in Somalia in the following sectors: WASH, Shelter and Non-Food Items (NFIs); Protection; Food Security and Livelihoods (FSL).
The Agreement of Cooperation between UN-Habitat and DRC is a 7 months project, funded by the EU with the aim of mitigating the impact of COVID-19 crises among IDPs and people living in vulnerable situations in Mogadishu. The project contributes to the effective COVID-19 response, early stabilization and recovery after the pandemic in per-urban areas of Mogadishu and strengthens urban resilience in the Banadir Region of the Federal Republic of Somalia.
The project aims to achieve the following specific objectives:
The selected audit firm shall conduct an audit of the Project in accordance with International Standards of Auditing (ISA) to determine the regularity of the receipt, custody, expenditure, and the accounting of the funds provided by UN-Habitat to the Project and assess the overall operational and internal control system for management of the project. The auditors will be conducting the audit for the sole use of Danish Refugee Council and UN-Habitat.
The anticipated project expenditure as at the end of the project is USD 1,435,000. The project will be audited twice i.e. during the project implementation phase (interim) and at the end of the project period (close-out). An audit report will be required for each audit.
The scope of the audit;
This audit will include such tests and controls as the auditor considers with a general focus on:
The specific focus will be to:
The deliverables will be an audit report which includes (i) an audit opinion, (ii) the audited financial statements and (iii) a management letter.
The audit opinion: The audit report should clearly indicate the auditor’s opinion. This would include at least the following:
The task will be expected to take place over a period of approximately 14 days for each audit. The proposed number of days includes submission of draft audit report.
It will not be mandatory to visit DRC offices. The audit may be done remotely at the audit firm’s premises. The required documents and/or information will be shared with the auditor through an online platform as well as the conduct of entry and exit meetings.
The evaluation process consists of three stages: 1) Administrative, 2) Technical and 3) Financial. Each stage requires information and documents mentioned in this TOR.
A bid shall pass the administrative evaluation stage before being considered for technical and financial evaluation. Bids that are deemed administratively non-compliant may be rejected. Documents listed below shall be submitted with your bid.
Document Instructions
A detailed firm’s profile
The firm should be approved by ICPAK/ACCA & the partners should be in good standing with ICPAK/ACCA
The firm must have a physical address and valid business permit
The firm must have at least three INGOs and/or Humanitarian Organizations referees who must be its clients
Partners and key staff curriculum vitae
Tax compliance certificate
Technical and financial proposal
Annex 1; General Conditions of Contract
Annex 2; DRC Supplier Code of Conduct
Supplier Profile & Registration Form
Complete ALL sections in full of Supplier Profile & Registration form, sign, stamp and submit
Previous contracts for Similar Services
Reference document copy of previous contracts for Similar services, within the last 3-5 years. Submit in the technical bid envelope (Mandatory) Photocopy
Note: DRC is a VAT Withholding agent appointed by KRA
If any information required during the administrative evaluation is not provided by the bidders, DRC may choose to request bidders to supply this information within 48 hours of the tender opening. Please note that this is only applicable for documentation that does not alter the details in the bid, such as price information.
Technical Evaluation
To be technically acceptable, the bid shall meet or exceed the stipulated requirements and specifications in the TOR. If a Bid does not technically comply with the TOR, it will be rejected.
Requirements
Technical proposal
Year of Experience
Key personnel that will work on this assignment. This should include;
Note: If awarded, staff proposed by the firm on the proposal will be the ones to carry out the assignment. Any replacement of the proposed staff during assignment execution will need validation of their qualification and experience by DRC.
i) At least three references who must be clients whom the firm previously provided donor-funded project audit services (listed above).
Note: Proposals failing to meet the minimum requirements stated above will not be considered further.
Financial Evaluation
All bids that pass the Technical Evaluation will proceed to the Financial Evaluation. Bids that are deemed technically non-compliant will not be financially evaluated.
Financial proposal – should be itemized to show audit fees, taxes and any disbursements. Also note that the total cost of financial offer will be indicated in the DRC Request for Quotation Form and the fees should be quoted in USD.
TERMS & CONDITIONS
The auditor must be completely impartial and independent from all aspects of the management or financial interests in Danish Refugee Council.
DRC will evaluate proposals and award the assignment based on technical and financial feasibility in line with DRC Procurement guidelines. DRC reserves the right to accept or reject any proposal received without disclosing reasons to applicants and is not bound to accept the lowest bidder.
Interested firms that meet the above requirements should send both their proposal and other required documents as one attachment to email address rfq.ro01@drc.ngo on or before 6th July 2022.
Please indicate “Proposal to conduct UN-Habitat 2022 Project Audit – “RFQ NO.SOM-014957” in the subject line of your email application.
Application documents can be downloaded from the link below:
https://drive.google.com/file/d/1S5UFMhLc6NXQCfP02_fWM7SP_nu7Ku6p/view?usp=sharing