Norwegian Refugee Council (NRC) is currently looking for professionally confident, self-motivated, experienced and committed team player for the post of Country Logistics Manager based in Mogadishu, Somalia.
We are particularly looking for a positive individual with strong communication skills, who can build trust and confidently navigate both internally and externally at different levels. The duration of this post is 12 months with the possibility of extension.
The Logistics Manager will be responsible that the logistic set up in the country is according to NRC standards and to support programme/project implementation and providing overall management of logistical matters within NRC Somalia Country Programme.
Duties and responsibilities
Ensure that country set up comply with Logistical Handbook, NRC policies and donor requirements
Implement NRC’s logistics systems and procedures
Training and support of line managers and staff with logistical responsibilities
Management of the logistics team
Ensure anti-corruption focus in procedures and trainings
Establish filing systems/archives according to NRC standards in all offices
Initiate and maintain necessary leases, licenses and contracts with relevant authorities and suppliers
Provide regular analysis and reports
Promote the rights of IDPs/returnees in line with the advocacy strategy
Contribute to the identification of opportunities to implement cash-based interventions and market-based programmes by participating in assessments and response analysis discussions.
Ensure proper accounting, reporting and internal control systems and maintenance of records within the country programme
Lead logistics management and developing structures and staffing levels to ensure that at all time requirements are met in all offices
Responsible for ensuring continuous existence of and updated agreements with suppliers and identify areas of improvement
Responsible for ensuring regular market surveys are undertaken in the country programme
Supervise and build capacity of the logistics team in the country programme
Provide the necessary monthly logistics reports including informed analysis of these for management decision-making
Support the Logistics Coordinators at Area Offices to ensure that relevant procedures are in place and implemented for quality control (maintenance) of vehicles and advise on improvements and supervise the implementation for current database for transport and ensure implementation of database in offices
Ensure that carpool reports and other internal control systems are kept up to NRC standards
Ensure that NRC’s system for stores and warehouse management are in place for dispatching items within the country office, area offices and to the field offices
Control and follow up on system for random check of assets inventory within the country programme
Monitor and supervise system for the use, maintenance and management of communication equipment (including satellite communication facilities, Internet, and other Items.)
Assist the Administration department of the Country Office to ensure that all NRC properties and
Assets are managed in accordance with regulations
Assist the Admin department in the country office maintaining the good systems and practices in the management of flights and accommodation, including managements of existing agreements
Lead the management meetings, workshops and other public events at the country office
Actively participate in the facilitation of applicable audit activities, including timely response to audit queries
Assume responsibility to develop and or encourage innovative and proactive approaches in logistics and country office administration departments
Ensure that logistics and country office Administration staff are supported and motivated at all times.
Assist with any other duties assigned by the line manager, as and when required.
Bachelor’s Degree in procurement, logistics, supply chain or related field
Minimum 3 years of experience from working as a senior Logistics Manager or Coordinator in a humanitarian/recovery context
Possession of Chartered Institute of Procurement & Supply (CIPS), is an added advantage
Experience from working in complex and volatile contexts
Documented results related to the position’s responsibilities
Knowledge about own leadership skills/profile
Fluency in English, both written and verbal
Knowledge of the context in Somalia and the wider Horn of Africa region
Excellent organization and planning skills, able to set priorities, prepare manageable work plans and to evaluate progress
Able to analyse information, prioritize and take decisions and responsibility
Understanding of project management approaches
Able to take initiative and work with limited supervision according to agreed priorities
Able to work well under pressure and frequent travel to field offices
Active Team member and Team builder, able to increase efficiency through an open and cooperative liaison with relevant colleagues throughout NRC and partner Organizations
Good communication, interpersonal, analytical and negotiation skills
Political and cultural awareness and experience of working where insecurity is a major issue
Strong computer skills, especially in Excel and web-based database and use of email
Managing resources to optimize results
Managing performance and development
Initiating action and change
Handling insecure environments
Ability to handle a large workload, to cope with stress and work under pressure, independently and with limited supervision
Ability to cope and willingness to work and live under difficult circumstances and constrained environment
Willingness to travel to all areas of the country/region where the Programme is implemented, on a regular basis
We can offer
Contract period: 12 months with the possibility of extension.
Salary/benefits: According to NRC’s salary scale and terms and conditions
Duty station: Mogadishu, with frequent travel to field offices
NRC may be required to verify the identity of its partners and to check that its partners have not been involved in illegal activities. NRC reserves the right to use electronic screening tools for this purpose.
NB: All employees of the Norwegian Refugee Council should be able to adhere to our Code of Conduct and the four organizational values: Dedicated, innovative, inclusive and accountable.
Candidates are encouraged to apply early, as applications may be screened prior to the vacancy deadline.
Email and paper applications will not be considered.
Qualified female candidates are particularly encouraged to apply.
HOW TO APPLY: