Background Information-Job Specific:

The Police Stipends and Non-Lethal Support (NLS) projects are providing support to the Federal Government of Somalia’s Police Force and the Federal Members State’s Police Forces. Included in the support are the distribution of stipends to the Somali National Police Force (SPF) and the Federal Members States (FMS) Police Forces and the provision of Non-Lethal Support (NLS), including but not limited to logistical support to training, procurement of uniforms, communication aids, information technology and vehicles. This support are considered critical by the international community for promoting stability and are part of Security Sector Reform (SSR) and fall within the second of the Peace and State building Goals (PSGs): “Establish unified, capable, accountable and rights-based Somali federal security institutions, providing basic security for its citizens.” Complementary to the stipends programmes is the biometric registration of the police and military. Registration of police personnel promotes accountability and transparency and is crucial for building the Somali government’s capacity in terms of improved financial and personnel management. Regular stipends payments are critical to ensure the loyalty, recruitment, commitment, morale, performance and retention of skilled police officers. The payment of stipends is also a direct contribution of the implementation of the Heegan Plan.

Under the direct supervision of the Senior Project Manager, the Deputy Project Manager will be responsible for the day-to-day operations of the project and the successful implementation of the delivery of the project’s outputs.

She/he will act as Officer-in-Charge (OIC) in the absence of the Senior Project Manager and is expected to meet and exceed the organization’s performance and delivery goals

The Deputy Project Manager will also be responsible for producing/updating the Project Initiation Documents (PID), Legal Agreement and have a thorough understanding of the terms, conditions, and the respective roles and responsibilities of the partners/stakeholders. This will ensure that the project(s) products are capable of meeting the business cases for both UNOPS and the client.

Success of the project and hence the Deputy Project Manager will be based on the Success Criteria of UNOPS engagements which are linked to the below responsibilities.

The Deputy Project Manager delivers to, and supports, the project life cycle. At the request of the Project Manager, within the defined limits of authority, she/he will be responsible for the following functions:

1. Stakeholder Management:

• Establish solid working relationship with the project boards, client and key project stakeholders, providing advice and guidance on specific and general project management issues and where appropriate, institutional reform, rule of law, and police related project support;
• Participate in relevant coordination meetings and other working groups;
• Support Somali security institutions, government stakeholders, and international community by the systematic and efficient management and utilization of the United Nations Human Recognition System (UNHRS 19), leading to an accountable and transparent system that supports the security institutions stipend payments and benefits of the security forces and veterans;
• Liaise with designated commercial banks on operational and administrative matters.

2. Delivery and Performance:

• Development and maintenance of the project plans;
• Implementation of approved project plans (including the establishment of milestones) within tolerances set by the Project Implementation Documents;
• Management of the Payments Teams to ensure that all processes and actions are undertaken in accordance with established SOP’s for payments of the Federal Government of Somalia (FGS) and Federal Member States (FMS) police, including the biometric registration and verification of intended stipend beneficiaries;
• Provide advice on stipend payments related matters;
• Monitor and report, at the strategic, strategic, and operational level on the delivery of UNOPS support delivered through the assessed budget;
• Embed sustainability dimensions including social and gender inclusion, environmental and economic aspects into the programme life cycle;
• Advise the Senior Project Manager of any possible deviations from the plan and possible corrective action;
• Deal with contract implementation, monitoring, and reporting of all third-party contracts implemented by the UNOPS Police Stipends and NLS projects;
• Develop a management plan for all project contracts in the country including, but not limited to, evaluation of subcontractor’s personnel qualifications, monitoring delivery of contractual terms, certification of reports and payments, and issue of contract amendments.
• Verification of services delivered against contractual requirements, alignment of specifications, and standards.
• Provide objective oversight over various contract management processes and ensure their transparency;
• Develop and implement systems for internal control that would ensure compliance with contractual terms and conditions, in collaboration with the procurement team;
• Identify continuous improvements and lessons learned;
• On behalf of the Senior Project Manager, identify risks and plan risk mitigation strategies, and report on the progress of deployment activities, so that maximum benefit to client and stakeholders is achieved;
• Identify and report potential business opportunities for UNOPS to a supervisor;
• Identify and report threats to UNOPS’s internal business case to supervisor.

3. Procedures:

• Follow the Project Management Cycle Instructions and ensure that all organizational policy is complied with (Organizational Directives and Administrative Instructions);
• Effective implementation of corporate directives, guidelines and strategies, and establishment of relevant management targets, as well as monitoring of achievements/results;
• Support the Project Management Support Specialist in the preparation of all programme related documentation, particularly; Monthly Reports, Quarterly Reports, Annual Reports, End of Programme Report, and Handover Report.
• Developing technical specifications for UNOPS equipment requirements and support the conduct of the associated procurement processes for stipends and non-lethal support project activities;
• Budgetary monitoring and oversight of project expenditures in relation to the budgets and financial agreements;
• Day to day management of project/section personnel-related matters, leave monitoring, performance improvement plans, and career development for the team;
• Represent the Senior Project Manager in the field vis-a-vis subcontractors, clients, national authorities and other external parties to the programme, with regards to UNOPS implemented projects;
• Under the guidance of the Senior Project Manager act as focal point for contracts management and other documents required for project implementation in cooperation with UNOPS Peace and Security Cluster as, and when needed;
• Analyze the effectiveness and appropriateness of UNOPS support in all areas on an ongoing basis, including the proposal and implementations of options for course correction or re-prioritization based on the needs of Somali security forces in the Somali context;
• Development and implementation of local technical solutions to programme threats, identifying shortfalls and time frames for prevention and mitigation measures;
• Coordination of the establishment of a detailed information database and development of tasking and reporting procedures;
• Assessment and recommendation of new training requirements in prevention and mitigation measures, including through the introduction of new technology, equipment, materials, and processes;
• Perform any other tasks and duties requested by the UNOPS Police Stipend Senior Project Manager.

4. Knowledge Management:

• Participate in the relevant Communities of Practice (i.e. Currents).
• Actively interact with other PMs and the PM community to share case studies, lessons learned, and best practices.
• Provide feedback to Practice Leads on policy, supporting guidance with an aim towards continuous improvement of UNOPS policies.
• Complete lessons learned as per reporting format.
• Incorporate lessons learned from others as per planning format.

5. Personnel Management:

• Lead, motivate, manage and support staff, contractors and consultants under her/his supervision ensuring high quality service delivery;
• Ensure that behavioural expectations of team members are established;
• Ensure that performance reviews are conducted;
• Identify outstanding staff and bring them to the attention of the Senior Project Manager
• Have a thorough understanding of UNOPS personnel contract modalities
• Prepare Terms of Reference (ToR) for required inputs in the project’s personnel and operational arrangements, (staff, individual and institutional consultancy services, procurement of goods and services, organization of training, seminars, etc.).
• As delegated by the Head of Programme and in his/her absence:
• Select, recruit and train team as required by project plans
• Perform the Team Manager role, unless delegated to other person(s)
• Perform Project Support role, unless appointed to another person or corporate/programme function
• Ensure safety and security for all personnel and comply with UNDSS standards

Core Values and Principles:

Understand and respect UNOPS sustainability principles.

• Look for ways to embed UNOPS sustainability principles in day to day project/programme management.
• Seek opportunities to champion gender equality at the workplace.
• Champion and communicate the project’s sustainability aspects with key stakeholders.

Understand and Respect National ownership and capacity.

• Understand the principles of the Paris Declaration on aid effectiveness and mainstream them into the project plans.
• Seek opportunities to recruit qualified local staff.
• Look for ways to build capacity of local counterparts.

Partnerships and Coordination.

• Understand the UN Development Assistance Framework (UNDAF) and UNOPS, the project’s place in the UN system.
• Know the Sustainable Development Goals (SDGs) and seek to contribute within the deliverables of the project.
• Strive to build strong partnerships and effective coordination among relevant project actors (e.g. United Nations, governments, and non-governmental organizations or other relevant partners.

Accountability for results and the use of resources.

• The project management processes are designed to deliver maximum accountability, transparency, and results. If a project or processes is not in line with this, it is the responsibility of the Deputy Project Manager to raise the issue to a Supervisor.

Excellence

• Contribute to innovation and the adaptation of best practice standards of sustainability and quality.

Monitoring and Progress Controls

• Ensure that the project/programme produces the required products within the specified tolerance of time, cost, quality, scope, risk, and benefits.

Impact of Results

The effective and successful performance of the Deputy Project Manager in the areas of the Police Stipends and NLS activities will contribute considerably to the strengthening of existing and future programming and consequently reinforces the visibility and image of the UNOPS as an effective service provider in project services and management and strengthens its competitive position as a partner of choice for sustainable development and project services.

Qualifications and Experience

A. Education

• Master’s Degree in Project Management, Business Administration, International Relations, Political Science/Security Management/Development Studies, Education, Information Technology (ICT), Law or other relevant discipline is required.
• Bachelor’s Degree in Project Management, Business Administration, International Relations, Political Science/Security Management/Development Studies, Education, Information Technology (ICT), Law with a combination of two (2) additional years of relevant professional experience may be accepted in lieu of the advance university degree.
• A relevant combination of academic credentials and/or industry certifications and qualifying experience may be accepted in lieu of the university education.

Certifications:

PRINCE2® Practitioner Certification is an asset.

Managing Successful Project (MSP) Practitioner Certification is an asset.

B. Work Experience

• A minimum of five (5) years’ work experience in either Operations, Programme Management OR Project Management OR a combination of the above work experience supporting in a humanitarian or the development sectors/contexts is required;
• At least 2 years of good knowledge of roles and activities of International Organizations within complex humanitarian emergency or developmental environments required.
• Ability to undertake travel to different projects’ sites throughout Somalia to monitor project activities is an advantage;
• Demonstrated ability and experience to live and work in the conditions in the hardship duty stations is desirable;
• Ability to work with little or no supervision in high risk/hostile environments is an asset.
• Ability to effectively work in a multicultural environment is an asset;
• Knowledge of biometric identification and registration is an advantage
• Previous experience with UNOPS or a UN Agency is an advantage.
• Experience/knowledge of Google Suite products, especially google forms, sheets, docs, and slides is an asset.
• Work experience in developing / post-conflict countries is desirable
• Work experience in the East Africa region is desirable.
• Valid Driving License is an asset.

C. Language requirement:

• Fluency in written and oral English required.