Deputy Project Manager

Job categories: Project Management

Vacancy code: VA/2020/B5001/19421

Level: ICS-10

Department/office: NYSC, Peace and Security Cluster

Duty station: Mogadishu, Somalia

Contract type: Fixed Term

Contract level: P3

Duration: 12 months, renewable subject to availability of funds and Satisfactory Performance

Application period: 18-Feb-2020 to 03-Mar-2020

Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.

Background Information – PSC

Peace and Security Cluster

The UNOPS Peace and Security Cluster (PSC) is a principal service provider in the field of mine action with the United Nations Mine Action Service (UNMAS), UNDP, UNICEF, Governments of mine-affected countries and other mine action partners. It is led by the Director, who has overall authority and accountability for the performance PSC on behalf of its clients. The Director is responsible for administering and providing oversight of the day-to-day management of the Project Field offices, both according to the client requirements and in line with UNOPS rules and regulations.
UNMAS

United Nations Mine Action Service (UNMAS) is a division of the Office of Rule of Law and Security Institutions (OROLSI) in the Department of Peacekeeping Operations (DPKO). UNMAS is mandated by the United Nations General Assembly (RES/68/72) to ensure an effective, proactive and coordinated response to the problem posed by a wide range of explosive hazards. Legislative mandates also recognize UNMAS technical expertise in responding to threats posed by unsecured and unsafe conventional weapons and ammunition stockpiles. As an office within DPKO, UNMAS supports peacekeeping and special political missions in accordance with Security Council mandates.

UNMAS as a component of the United Nations Support Office in Somalia (UNSOS) provides explosive hazard management capacities, including mitigation, to AMISOM as part of a logistical support package. Non-lethal tactical advice and analysis are delivered by UNMAS technical advisors located in each AMISOM Sector Headquarters and at AMISOM Force Headquarters, who support AMISOM planning and operations. UNMAS support includes both enabling (“operate in spite of IEDs”) and response (“defeat the device”). As a component of the UN Mission in Somalia (UNSOM) UNMAS also supports the Federal Government of Somalia, including the Somali Police Force, Somali Explosive Management Authority and National Security Advisor.

Functional Responsibilities

*CANDIDATES WITH NO UN OR UNOPS EXPERIENCE ARE ENCOURAGED TO APPLY
*Qualified female candidates are strongly encouraged to apply
Under the supervision of the Project Manager for UNMAS Support to African Union Mission in Somalia (AMISOM), the Deputy Project Manager will be responsible for the day-to-day operations & act as Officer-in-Charge (OIC) in the absence of the Project Manager. S/he will be responsible for the following functions:

· Effective implementation of corporate directives, guidelines and strategies, and establishment of relevant management targets, as well as monitoring of achievements/results;

· Focal point for all matters between UNMAS HQ, AMISOM, United Nations Support Office in Somalia (UNSOS), specific programmes and other key stakeholders in country;

· Ensure that the UN and AU Mission is kept abreast of changes to the improvised explosive device (IED) context, mitigation measures planned or in place, and other key areas relevant for the safety, security and freedom of movement of AMISOM and the delivery of the mission mandate;

· Monitor and report, at the strategic, strategic and operational level on the delivery of UNMAS support delivered through the assessed budget;

· Deal with contract implementation, monitoring and reporting of all third-party contracts implemented by the AMISOM Support Project.

· Developing technical specifications for UNMAS equipment requirements and support the conduct of the associated procurement processes;

· Budgetary monitoring and oversight of project expenditures in relation to the budgets and financial agreements;

· Day to day management of project/section personnel related matters, leave monitoring, performance improvement plans and career development for the team;

· Represent Project Manager in the field vis-a-vis subcontractors, clients, national authorities and other external parties to the programme, with regards to UNOPS implemented projects;

· Under the guidance of the Project Manager act as focal point for contracts management and other documents required for project implementation in cooperation with UNOPS PSC as and when needed;

· Develop a management plan for all project contracts in country including, but not limited to, evaluation of subcontractor’s personnel qualifications, monitoring delivery of contractual terms, certification of reports and payments, and issue of contract amendments, verification of services delivered against contractual requirements, alignment of specifications and standards. Provide objective oversight over various contract management processes and ensure their transparency;

· Develop and implement systems for internal control that would ensure compliance with contractual terms and conditions, in collaboration with the procurement team;

· Analyze the effectiveness and appropriateness of UNMAS support in all areas on an ongoing basis, including the proposal and implementations of options for course correction or re-prioritization based on the needs of the UN and AU mission in the Somali context;

· Development and implementation of local technical solutions to programme threats, identifying shortfalls and time frames for prevention and mitigation measures;

· Coordination of the establishment of a detailed information database and development of tasking and reporting procedures;

· Assessment and recommendation of new training requirements in prevention and mitigation measures, including through the introduction of new technology, equipment, materials and processes;

· Identify continuous improvements and lessons learned;

· Identify risks and plan risk mitigation strategies, and report on the progress of deployment activities;

· Perform any other tasks and duties requested by the UNMAS Project Manager.

Strategic Perspective

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization

Integrity and Inclusion

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Leading Self and Others

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

Partnering

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Results Orientation

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Agility

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Solution Focused

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Effective Communication

Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education/Experience/Language requirements

Education:

· An Advanced University Degree (Master’s or equivalent) in combination with 5 years of relevant experience; OR

· A First-level University Degree (Bachelor’s or equivalent) in combination with 7 years of relevant experience; OR

· High School Diploma with Military experience at the Staff Officer Level or Police experience in combination with 11 years of relevant experience is required.

Experience:

· Relevant experience is defined as progressively responsible experience in operations, project management, project development or programme management supporting operations in a humanitarian, conflict, post-conflict or development contexts.

· Experience in monitoring, reporting or coordination in either public or private sector organizations is desired;

· Computer literacy is required.

Language requirements:

· Fluency in English (speaking, writing and reading) is required.

Certification:

· Explosive Ordnance Disposal (EOD) Level 3 or equivalent is required.

· Driving License is required.

Contract type, level and duration

1. Contract type: FTA
2. Contract level: P3 (ICS-10)
3. Contract duration: ‘One year initially, renewable subject to satisfactory performance and funding availability’

For more details about United Nations staff contracts, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-of…

Additional Considerations

· Please note that the closing date is midnight Copenhagen time

· Applications received after the closing date will not be considered.

· Only those candidates that are short-listed for interviews will be notified.

· Qualified female candidates are strongly encouraged to apply.

· UNOPS seeks to reasonably accommodate candidates with special needs, upon request.

· Work life harmonization – UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types

· UNOPS seeks to reasonably accommodate candidates with special needs, upon request.

· For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post

· The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.

Background Information – UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.