Finance Assistant
( 2206709 )
Grade : G5
Contractual Arrangement : Temporary appointment under Staff Rule 420.4
Contract Duration (Years, Months, Days) : 1 year (Subject to availability of funds, satisfactory performance and continuing need for the position)
Job Posting: Jul 14, 2022, 6:35:54 AM
To ensure that effective WHO country presence isestablished to implement WHO country cooperation strategies that are alignedwith Member State’s health and development agendas, and harmonized with theUnited Nations country teams.
DESCRIPTION OF DUTIES
Administer the E-Imprest system, Ensure proper implementation of financial procedures,systems and internal controls according to Global Management System (GSM) instructions and WHO rules. Select and enter data from variety of documents, ensure accuracy in calculations andattach necessary supporting invoices or receipts of payments and payment authorizations.Record all expenses and receipts in the e-imprest and reflect it in the GSM in a timelymanner. Monitor the unposted items in the cash book and take necessary steps toclear them in coordination with Global Service Center (GSC). Initiate,verify and process financial transactions and payments for WRO office and sub-offices related to staff and non staff costs, purchase orders, localpurchases, etc, based on authorizations received from EMRO and GSC. Process e-imprest transactions and monitor imprest GL’s including processing and reviewing of purchase orders for services- Imprest, DFC’s, GES snd other activities with the aim to ensure accuracy offinancial data, adequacy of supporting documents and maintenance of proper accounting records.Reconcile country office cash books and justify any difference in reconciliation; prepare cash counts and to reconcile with the cashbook on a monthly basisFollow up on the transfer of program funds and award budgeting GSM workplans. Monitor awards expiry dates, alert responsible staff, and initiate actionfor expenditure batches. Review and follow up on encumbrances and unapplied receivable balances, process and monitor revisions of amounts vis-a-vis award distributionby SO/OWERCompare cash books with bankstatements to compute gain and loss in exchange rate on monthly basis andliaison with officials of local banks to obtain day-to-day information on exchange rates, Prepare financial tables, special reports and other ad-hoc reports. Initiate correspondence and answer queries related to area of work.Update and maintain financialrecords and monitoring systems to record and reconcile expenditures, balances,statements and other data for day-to-day transactions. Replace and assist othercolleagues in the team and perform other related financial and administrativeduties as required
REQUIRED QUALIFICATIONS
Education
Essential: Completion of secondary education; training in business administration/commerce and or technical courses in a field related to the work performed.
Desirable: Bachelor degree in accounting, commerce or business administration is an asset.
Experience
Essential: At least five years of related experience inaccounting and/or administrative work.
Desirable: Relevant experience in the UN system
Skills
Sound knowledge of the organization’spolicies and regulations in general, and in particular, regarding projectactivities and financial procedures. Very good organizational skills. Good knowledge of banking regulations andlocal laws. Proven analytical and effective communication skills.
WHO Competencies
Teamwork
Respecting and promoting individual and cultural differences
Communication
Producing results
Ensuring the effective use of resources
http://www.who.int/employment/WHO_competencies_EN.pdf?ua=1
Use of Language Skills
Essential: Desirable: REMUNERATION
WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at USD 15,589 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.
ADDITIONAL INFORMATION