Finance (Budget) Associate, Mogadishu, Somalia

  • Location:
  • Salary:
    negotiable
  • Job type:
    Contract
  • Posted:
    1 year ago
  • Category:
    Project Manager
  • Deadline:
    24/08/2022

Background Information – PSC

Peace and Security Cluster

The UNOPS Peace and Security Cluster (PSC) is a principal service provider in the field of mine action with the United Nations Mine Action Service (UNMAS), UNDP, UNICEF, Governments of mine-affected countries and other mine action partners. It is led by the Director, who has overall authority and accountability for the performance PSC on behalf of its clients. The Director is responsible for administering and providing oversight of the day-to-day management of the Project Field offices, both according to the client requirements and in line with UNOPS rules and regulations.

UNMAS

United Nations Mine Action Service (UNMAS) is a division of the Office of Rule of Law and Security Institutions (OROLSI) in the Department of Peacekeeping Operations (DPKO). UNMAS is mandated by the United Nations General Assembly (RES/68/72) to ensure an effective, proactive and coordinated response to the problem posed by a wide range of explosive hazards. Legislative mandates also recognize UNMAS technical expertise in responding to threats posed by unsecured and unsafe conventional weapons and ammunition stockpiles. As an office within DPKO, UNMAS supports peacekeeping and special political missions in accordance with Security Council mandates.

UNMAS as a component of the United Nations Support Office in Somalia (UNSOS) provides explosive hazard management capacities, including mitigation, to AMISOM as part of a logistical support package. Non-lethal tactical advice and analysis are delivered by UNMAS technical advisors located in each AMISOM Sector Headquarters and at AMISOM Force Headquarters, who support AMISOM planning and operations. UNMAS support includes both enabling (“operate in spite of IEDs”) and response (“defeat the device”). As a component of the UN Mission in Somalia (UNSOM) UNMAS also supports the Federal Government of Somalia, including the Somali Police Force, Somali Explosive Management Authority and National Security Advisor.

Functional Responsibilities

*CANDIDATES WITH NO UN OR UNOPS EXPERIENCE ARE ENCOURAGED TO APPLY *Qualified female candidates are strongly encouraged to apply

Functions / Key Results Expected

Summary of Key Functions:

▪ Budgetary and project costing support

▪ Accounting, billing and administrative support

▪ Financial reporting and control

▪ Facilitation of knowledge building and knowledge sharing 1. Ensures implementation of operational strategies, adapts processes and procedures focusing on achievement of the following results:

▪ Full compliance with UNOPS rules and regulations of financial processes, financial records and reports and audit follow up; implementation of the effective internal control framework.

 

 

▪ Elaboration of the content of internal Standard Operating Procedures in Finance in consultation with the direct supervisor.

 

 

2. Ensures efficient budgetary and project costing support, focusing on achievement of the following results:

▪ Review data with respect to the finalization of cost estimates and budget proposals, in terms of personnel and non-personnel requirements.

▪ Provide support with respect to qualifying the resources requirements for budget submissions.

▪ Preparation and processing of budget revisions for management projects

▪ Maintenance of budget databases.

▪ Review and adjustment of project expenditures/obligations against approved budgets.

▪ Project closures 3. Provides support to Treasury, focusing on achievement of the following results:

▪ Review and confirmation of appropriateness of operational transactions processed through the interpretation and determination of applicable policies, regulations, rules

▪ Review of payment requests for completeness prior to processing, ensuring that documentation needed is complete and that all required procedures are fulfilled to enable the payment.

▪ Review and confirmation of validity of charges by verifying authorized amounts, ensuring certification of availability of budget and funds.

▪ Maintenance and control of petty cash fund and preparation of report for replenishment.

▪ Application of accounts receivables

▪ Opening/closing/replenishment of petty cash accounts 4. Provides accounting, billing and administrative support to the Finance Group, focusing on achievement of the following results:

▪ Preparation and review of vouchers and supporting documentation for completeness, accuracy, compliance with UNOPS Financial Rules and Regulations and correctness of account code charges. (For reason of internal control, approval of vouchers cannot be done by the person preparing the vouchers)

 

 

▪ Entry of transactions and financial data into oneUNOPS.

 

 

▪ Preparation of bank reconciliation report. Review for discrepancies and action as required. (For reason of internal control, this function is not to be performed by the post responsible for operating the bank account).

▪ Analysis of reports, investigation and preparation of adjustment as required.

▪ Preparation of financial and administration reports, ensuring that internal control systems are functional and all relevant records are maintained.

▪ Preparation of recurring, ad-hoc or special financial reports as required.

▪ Communication with colleagues/clients on areas requiring verification, corrections, additional information, etc. to improve quality of output and/or account submission and increase knowledge base in the process.

▪ Reconciliation of ledger accounts and follow-up on discrepancies

▪ Perform spot checks of project activities to ensure compliance with the Financial Agreements. 5. Ensures effective financial reporting and control, focusing on achievement of the following results:

▪ Support to the preparation of monthly expenditure schedules and quarterly and year-end statements.

▪ Contacts with project colleagues and Regional Offices to verify, correct, add and improve quality of financial activities of a particular project, including financial reports.

▪ Frequent contact with other finance staff in the organization in the preparation of payments, data reconciliation, client reporting, or audit activities.

▪ Preparation of financial statements for clients 6. Ensures facilitation of knowledge building and knowledge sharing, focusing on achievement of the following results:

▪ Training of colleagues upon requests from portfolio managers, the supervisor and other finance officers in setting projects, budget revisions, troubleshooting and understanding of the processes on day to day financial transactions, reporting and other related tasks

▪ Synthesis of lessons learnt and best practices in Finance.

▪ Sound contributions to knowledge networks and communities of practice

Impact of Results

The key results have an impact on the overall execution of the UNOPS financial services. Accurate analysis and presentation of financial information ensures proper financial processes in the organization.

Education/Experience/Language requirements

Education

  •  First Level University Degree (Bachelor Degree or equivalent) with two years of relevant experience; OR
  •  High School (Secondary or equivalent) with six years of relevant experience is required.

Experience

  •  Relevant experience is defined as experience working in Accounting, Finance, Financial Analysis, Budget, Budgeting, Budget Analysis, Budget Preparation, Business Administration, Public Administration or Economics.
  •  Computer Literacy is required.

Language

  •  Fluency in English (speaking, writing, and reading) is required.
  •  Fluency in Somali (speaking, writing and reading) is required.

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration

Contract type: ICA Contract level: Local, LICA6 Contract duration: Ongoing ICA – ‘Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.’

For more details about the ICA contractual modality, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Additional Considerations

  •  Please note that the closing date is midnight Copenhagen time.
  •  Applications received after the closing date will not be considered.
  •  Only those candidates that are short-listed for interviews will be notified.
  •  UNOPS embraces diversity and it is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, or disability.
  •  UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
  •  Work life harmonization – UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
  •  For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
  •  For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
  •  The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.
  •  All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter, UN Staff Regulations and Rules, UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
  •  It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

Background Information – UNOPS

UNOPS – an operational arm of the United Nations – supports the achievement of the Sustainable Development Goals (SDGs) by successfully implementing its partners’ peacebuilding, humanitarian, and development projects around the world. Our mission is to help people build better lives and countries achieve peace and sustainable development. UNOPS areas of expertise cover infrastructure, procurement, project management, financial management, and human resources. Working with us We are proud of our people. With a wealth of knowledge and skills in various disciplines – engineering, finance, human resources, ICT, leadership, project management, procurement, and more – they help tackle some of the biggest challenges of our time. Their work around the world supports progress toward the Sustainable Development Goals (SDGs). At UNOPS, we offer a range of short- and long-term opportunities in various environments and duty stations – from Denmark and Kenya to Mexico, Switzerland, Myanmar, Senegal, Uganda, and many more. Diversity With over 5,000 UNOPS personnel and approximately 7,400 personnel recruited on behalf of our partners, spread across 80 countries, our workforce represents a range of nationalities and cultures. We promote a balanced and diverse labor force — a strength that helps us better understand and address our partners’ needs. We continually strive to maintain our gender-balanced workplace. We encourage qualified underrepresented groups as per UNOPS Gender, Diversity, and Inclusion Strategy to apply for our vacancies. Work life harmonization UNOPS values its people and recognizes the importance of balancing professional and personal demands.

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