VACANCY NOTICE

Position Title :Finance Clerk

Vacancy Number :VN/IOMSO/003/2022

Duty Station : Mogadishu, Somalia

Classification :General Service Category, Grade G3

Type of Appointment : One Year Fixed Term, with possibility of extension

Estimated Start Date: As soon as possible

Closing Date :12 October, 2022

IOM is committed to a diverse and inclusive work environment. Internal candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context:

Under the overall supervision of the Resources Management Officer and the direct supervision of the Finance Officer in Mogadishu, Somalia the Finance Clerk will be responsible for providing finance support services to the mission’s activities. In particular the Finance Clerk will perform the following duties:

Core Functions / Responsibilities:

1. Assist in maintaining a filing system and proper custody and tracking of the finance documents.
2. Perform Data Entry in PRISM, as assigned, ensure that costs have been correctly captured and allocated among the project budget lines.
3. Assist in maintaining the Travel system, verification of the calculation of the Travel Expense Claims (TECs) and the supporting document, ensure the travel claims by staff are paid on time and follow up on settlement status when necessary.
4. Review and ensure all supporting documentation and signatures are obtained before finalizing vouchers; verify invoices and ascertain that the equipment, supplies or services they refer to were duly received or provided before proceeding with payment request.
5. Assist in the logistics for trainings, workshops, and meetings in coordination with the relevant units, review the relevant requests and verify the sufficiency of the supporting documentation.
6. Provide general Admin support to Resources Management Unit (RMU) Team
7. Perform such other tasks as may be assigned

Required Qualifications and Experience

Education

• Bachelor’s Degree in Finance or a related field from an accredited academic institution with one year of relevant professional experience or

• A High School Degree/Certificate in the above fields with at least three years of relevant professional experience.

Experience

• Familiar with excel spreadsheets, word processing and other computer tools.

• Possess strong organizational and communication skills; detail oriented, committed, efficient and flexible.

• Knowledge in financial and cash handling task.

Skills

• Solid computer skills, including proficiency in MS Office Packages (Office, excel, Power point, outlook) internet and E-mail

• Personal commitment, efficiency and results driven.

• Sound administration and organizational skills with strict attention to detail.

• Ability to work in a highly confidential manner

• Strong interpersonal skills and ability to work as part of a diverse team.

• Flexible and able to adapt quickly to new, different environments

• Solid computer skills, including proficiency in MS Office Packages (Office, excel, Power point, outlook) internet and E-mail

• Strong interpersonal and intercultural skills with proven ability to work effectively and harmoniously with a diverse team.

• Mature individual, able to work independently under pressure, able to maintain accuracy, paying attention to details, meeting deadlines and working with minimal supervision.

• CPA/ ACCA qualifications is an added advantage

Languages

Fluency in English and Somali (oral and written). Working knowledge of Arabic is an advantage.

Required Competencies

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 1

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Other Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.