Organizational Background

GREDO is an indigenous local NGO. Non-profit non-partial, non- political and voluntary organization based in Baidoa. To reach the most affected grass-root communities in Bay and Bakool regions and lower Shebelle effectively and efficiently, the necessity of local partnership in relief program appeared. Responding to the partnership need, a group of Somali intellectuals and well-wishers initiated in December 1992 a local non-governmental organization called Gargaar Relief and Development Organization (GREDO) the organization has implemented during these period different projects including relief and emergency programs and later improved into rehabilitation and developmental programs.

GREDO finance units supports GREDO programs implemented in South Central Somalia in the sectors of Health, Nutrition and WASH, Education, Food Security and Resilience, Peace Building and Conflict Resolution as well as Protection.

JOB DESCRIPTION

As a Finance Manager, you will play a key role in ensuring that GREDO has high quality financial management system in place with the capacity to support its programme requirements. You will be responsible for the oversight of GREDO’s finance function including the supervision, guidance and appraisal of finance staff, budgeting, donor reporting, maintenance of sound financial records among others.

Main Duties and Responsibilities:

¨ Accountable for and manages the finance function of GREDO.

¨ Ensures effective and efficient delivery of an accurate and quality management and donor reports.

¨ Advises managers on the interpretation and implementation of GREDO’s financial policies and procedures

¨ Promotes the best practices with regard to financial management and good internal controls in compliance with GREDO’s policies and procedures and its donors.

¨ Supports managers in the provision of management accounting reports with financial analysis for planning, decision making and risk management purposes.

¨ Ensures compliance with local laws and statutory audit and financial reporting requirements of GREDO and its donors.

¨ The job holder is expected to contribute to planning and implementation of organizational strategic goals.

¨ Provide guidance and coordination for the work of finance team.

Financial Management and Reporting

¨ Manages all aspects of the GREDO’s financial activities in line with the organisations policies and procedures and legal and statutory requirements in Somalia.

¨ Responsible for effective management and proper functioning of the financial systems of the Somalia programme.

¨ Develops financial analysis tools to assist in the management and monitoring of budgets against expenditure incurred.

• Through the ERP Dynamics Financial System

• Donor Operations (Donor & Project setup, Account, Bulk budgets)

• Bank Account setup

• Reports Review setup

¨ Prepare Burn rates using the existing donor budget vs expenditure incurred

¨ Review all disbursements/payment vouchers, including review of all supporting documents to ensure the goods and services being paid are adequately supported and approval thresholds are being followed. Ensure all relevant procurement documents are attached with the payment.

¨ Through the ERP Microsoft Dynamics, periodically review actual and budget variances, analyses trends, identify areas of concern and risks, follow up on all budget variance queries with the budget holders, and provide advice on the underlying factors of financial management and resource utilization.

¨ Closely monitor financial system database to ensure that bugs or system fault is immediately addressed and work closely with the system developers to improve it is performance to meet the organisational objectives.

¨ Responsible for preparing and executing of annual budgeting and financial year-end processes for the Programs; ensures that submission of annual budget and year-end returns are in line with organizations requirements and standards.

¨ Contributes to the development of programme proposals.

¨ Through the ERP Microsoft Dynamics prepare and review monthly balance sheet accounts reconciliations and ensures appropriate course of action is taken to address significant/extraordinary movements in asset and liability accounts.

¨ Review and verify donor financial reports ensuring that financial reports correspond to the narrative reports and reconcile with funding data.

Risk Management and Compliance Assurance

¨ Proactively monitors and assesses the quality of existing financial controls across the GREDO programs and introduces new control measures as appropriate to minimize the risk of fraud and theft.

¨ Monitors the implementation and application of the financial controls and compliance of all legal and statutory reporting requirements in Somalia, identifies solutions to problems and ensures that they are implemented in a timely, effective and efficient manner.

¨ Ensures appropriate and secure record keeping for all financial transactions of GREDO in line with donors and statutory requirements in Somalia.

¨ Ensures adherence to donor financial requirements and procedures.

¨ Responsible for accurate and timely submission of financial reports and tax payments as required by the Federal Government of Somalia and Federal Member States.

¨ Plans and prepares for statutory audits. Supports the execution of external / project audits as required

¨ Ensures that recommendations of audits concerning the finance function, are implemented in a timely while providing management periodic status reports.

¨ Ensures that the GREDO Program’s bank account and list of account signatories are up-to-date.

Policies and Procedures

¨ Reviews and develops finance guidelines and procedures to maintain a well-controlled environment; ensures documentation of procedures.

¨ Works closely with and supports staff to ensure that GREDO’s accounting and financial policies, procedures and standards are understood; ensures effective and efficient implementation of the finance policies and procedures.

Staff Training, Management and Development

¨ Provides guidance and coaching to finance teams specifically on accounting theories and practice.

¨ Develops and implements training courses towards enhancing the financial skills of non-finance staff.

¨ Carries out training needs assessment for finance staff and delivers training where necessary.

¨ Support Fraud awareness trainings and messaging in the GREDO Programs and operations.

¨ Manages finance staff performance and development.

Technical Skills, Experience & Knowledge Essentials

¨ Degree in accounting or financial management from accredited university

¨ Minimum of 5 years of proven senior financial management experience in on budgeting, forecasting, and reporting as well as evidence of effective decision-making skills. Critical focus on the delivery of agreed results within time and to the expected standards.

¨ Strong knowledge of accounting standards, GAAP, and statutory requirements.

¨ Sound knowledge and experience of Restricted/Unrestricted funds management and ability to work with/manage finances of multi-donor grants such as USAID, DFID, EU and ECHO.

¨ Strong numeracy skills and attention to details.

¨ Strong computer literacy, and proven experience of computerized accounting packages, preferably Financial software. Strong proven experience in using Excel spreadsheets.

¨ Strong analytical and conceptual thinking skills with a proactive approach to identifying and resolving problems and suggesting improvements; able to understand complex issues and translate them into simple workable actions and plans.

¨ A high level of self-awareness, personal energy, stamina and flexibility. Ability to work creatively, effectively and in an innovative manner, adjusting to constantly changing situations while maintaining focus on delivery and follow-through.

¨ Excellent leadership and people management abilities, able to manage and develop other people’s performance.

¨ Excellent communication skills both in written and verbal English

¨ Ability to work under pressure in a team or independently with minimum supervision.

¨ Proven experience as a team worker and demonstrably cooperative with members of other teams.

¨ Commitment to the aims, objectives and organizational culture of GREDO

Desirable

• Experience of Procurements, logistics and administration of complex projects.

• Financial monitoring experience.

• Experience of dealing with Frauds and investigations.

• Experience of working in highly complex political environments.

• Experience of working in insecure environments and of implementing security policies.

Organization’s core values:

Respect:

Integrity: Transparency & accountability:

Voluntarism:

Commitment:

Neutrality:

Child Protection

The responsibilities of the post may require the post holder to have some contact with children or young people. GREDO has zero tolerance on harassment , exploitation and child abuse.