Baidoa, Somalia
Job Title: Grants and Partnerships Manager
Sector: Grants
Employment Category: Regular
Employment Type: Full-Time
Location: Baidoa, Somalia
Job Description
Based in Baidoa, the Grants and Partnership Manager will be a key member of IRC Somalia’s Grants Unit and will report to the Grants and Partnerships Coordinator. This position does not currently have supervisory responsibility. Occasional travel to field sites may be required. The Grants and Partnership Manager will work collaboratively with all members of the Grants Unit, including one Princeton in Africa (PiAf Fellows), as well as with technical coordinators, monitoring and evaluation (M&E), and the finance and operations teams. He/She will also coordinate occasionally with Technical Advisors, HQ and the donor. The Grants and Partnership Manager will be responsible for building and maintaining strong local partnerships across geographic areas where IRC Somalia works, especially ongoing partnerships for GAVI project in Baidoa and for ensuring effective management of partnerships. They will coordinate and manage the sub-award lifecycle in accordance with the IRC’s Partnership for Excellence and Equality System (PEERS), including conducting due diligence, ensuring partners understand applicable donor regulations, and managing receipt and review of partners’ deliverables. They will also contribute to overall grants management efforts and work to ensure adherence to donor regulations and compliance across grants and sites.
Specific responsibilities: Proposal Development
On behalf of the Grants & Partnership Unit, coordinate the proposal development process through working with finance, program and MEAL staff to develop and compile inputs to technical proposal narratives/concept notes and annexes ; develop and/or review budget narratives, and undertake initial review of proposal drafts to ensure inputs are clear, and proper proposal templates and grant management procedures are followed.
Partnership Building & Management
Partner Identification & Mapping
Contribute to development of a clear framework on identification of local partners/organizations, and maintain clear, accessible documentation of identified organizations.
Prioritize engagement with local partners/potential partners and lay the groundwork for long-term relationships with partners, rather than project- or funding-specific engagements, with the aim of ensuring there is a mutual, collaborative effort by IRC and partners.
Partner Vetting
Lead the partner engagement process according to the IRC’s Partnership Excellence for Equality and Results System (PEERS) including: (
Review Requests for Proposals & Partner Submissions
Prepare and/or review solicitations and requests for proposals from Program team(s) before publishing to ensure compliance with IRC policy and donor rules and regulations.
Lead in drafting sub-grants/partnership agreements and modifications for compliance with donor rules and regulations, act as focal point with HQ for review and approval and facilitate signature by IRC and partner.
Support Partnership Agreements / Project Cycle Management
Provide oversight and coordination of all IRC Partnerships according to IRC’s PEERS methodology, ensure needed support is provided to partners, and act as focal point during the project cycle. Sub-grant related administrative processes and procedures should be standardized and consistently implemented throughout the project cycle, such as for disbursements, reporting and monitoring. This includes organizing, participating in, and facilitating partners’ financial and technical monitoring and verifications led by the IRC, as well as tracking of partner deliverables.
Support IRC Somalia program and operations staff to ensure any emergent compliance concerns are addressed during the term of the partnership/sub-grant agreements.
Partner Capacity Building
Support IRC Somalia program and operations staff in assessing partner’s capacity building needs and coordinate discussions with partners to develop a capacity building/development plan which is based on the outcome of the assessment (PPCR). Ensure the plan is tailored, targeted, and responsive to their organizational needs and priorities.
Design tools to effectively monitor progress made against the agreed upon partner capacity building plans to best support partners in their organizational development.
Sub-grant Tracking
Maintain a sub-grants tracker for all partnership/sub-grant agreements including basic sub-grant details, funds disbursed, and liquidations received. Contribute sub-grant updates to the country program’s monthly internal financial report template (FM0
Grants Reporting
Grants Meetings
With the support the project Managers, ensure regular and timely scheduling, preparation, and facilitation of Project Cycle Meetings (PCM), including but not limited to project/grant opening and closing meetings, ad hoc grant implementation meetings, and budget versus actual (BVA) meetings. Ensure required representation from each unit (program teams, Finance, Supply Chain, HR, and Grants) are in attendance, and that any needed pre-work is completed in advance of the meeting. Review and circulate meeting minutes, assign action items, and ensure proper, timely follow-up of issues raised.
General Grants Management/Administration
Minimum Qualifications
Professional Standards: IRC staff must adhere to the values and principles outlined in IRC Way – Global Standards for Professional Conduct. These are Integrity, Service, Accountability and Equality. In accordance with these values, IRC operates and carries out policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti-Workplace Harassment, Respect at Work Fiscal Integrity, and Anti-Retaliation.
Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.
Diversity and Inclusion: at IRC, we are passionate about creating an inclusive workplace that promotes and values diversity. Organizations that are diverse in age, gender identity, race, physical or mental ability, nationality, and perspective are validated to be better organizations. More importantly, creating a safe workspace environment where everyone, from any background, can do their best is the right thing to do. So, bring your whole self to work.
IRC is committed to creating a diverse, inclusive, respectful, and safe work environment where all persons are treated fairly, with dignity and respect. In keeping with our core values of Integrity, Service, Accountability and Equality, IRC strives to maintain a work environment built on mutual respect in which all individuals treat each other professionally, and free of bias, prejudice, and harassment. IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of IRC Persons in any work setting. All IRC staff, wherever they are located, are accountable for creating an environment free of discrimination, harassment, bullying, and retaliation.