Head of Logistics Department

  • Location:
  • Salary:
    negotiable
  • Job type:
    Contract
  • Posted:
    2 years ago
  • Category:
    Logistics/Procurement
  • Deadline:
    20/12/2021
  • Languages:
    English

Description

Action Against Hunger-USA is part of the Action Against Hunger International network, which provides humanitarian relief in over 40 countries worldwide in the sectors of nutrition, health, water/sanitation, and food security. Action Against Hunger-USA, an independent NGO, currently manages operations in 7 countries: Kenya, South Sudan, Tanzania, Uganda, Ethiopia, Haiti and Somalia. Action Against Hunger-USA has approximately 1,500 staff based in the various country offices, Head Quarter in New York City and Operational Centre in Nairobi. Additional growth is anticipated.

Summary of Position

To deliver and implement strategic management of all the logistics aspects of the mission and the day-to-day security. Design and align all logistics policies and procedures and lead in coordinating all logistics activities at mission level and for the provision of proper support to programs.

Key activities in your role will include:

  • Develop and maintain an updated logistics strategy for the Somalia mission
  • Be overall custodian of all warehouses and institute best practices in managing and tracking movement of inventory in and out of the warehouses.
  • Lead the process of developing (and/or) implementing Action Against Hunger standards which govern key logistics functions.
  • Participate in program development processes to ensure that the country office adequately addresses logistics priorities in program designs, forecasts logistics needs, and program designs/budgets are premised on concrete/updated data/assumptions (especially updated price forecasts)
  • Lead the process of developing and executing annual logistics plans, which enable the country office to effectively execute and realize its core strategic priorities. These plans will include: procurement, fleet management, IT, facilities management and security plans.
  • Avail logistics data to other departments to facilitate the establishment of the country strategy.
  • Develop and update fleet management guidelines, train staff on managing rented and organizational vehicles and institute best practices in tracking their movement on a monthly basis.
  • In collaboration with the Operations Director and Regional IT Advisor, develop guidelines and protocols for the ICT Manager to ensure a robust IT environment. In addition, develop protocols for managing equipment and inventory in the country mission.
  • Conduct monthly analysis of data, do trend analysis, initiate corrective measures (if needed) and report on the progress of all logistics priorities.
  • Track implementation of security standards and reporting across the entire organization to ensure ongoing safety and security of country mission staff, assets and operations
  • Conduct monthly visits to all project locations to assess logistics standards and performance against standards; identifies and addresses key risks timely.
  • Lead the development and updating of country-level security plans (in alignment with the country office strategic plan) submitting this to the Country Director for ratification.
  • Conduct ongoing landscape analysis, uses this info to update security plans and ensure that all-important risks are identified and addresses timely.
  • Conduct monthly security reviews of all Action Against Hunger-Somalia facilities and operations and ensure that corporate security standards are met
  • Provide ongoing security advisory/updates to all visitors and ensures that all visitors adhere to our minimum-security standards.
  • Record and produce incident reports using the various tools (SIRO, text, templates, other) and participating in the management of incidents under the supervision of the Country Director
  • Partner with HR to ensure that Action Against Hunger Somalia attracts and develops a highly productive team of logistics professionals
  • Coordinates staff capacity development and performance management processes
  • Promotes performance management by ensuring that clear objectives for all logistics team and ensure that objectives are reviewed through constructive feedback and appraisals and training plan

Requirements

Do you meet the Profile Criteria?

  • Advanced university degree in Logistics, business or other related fields (professional qualifications in logistics management is preferred)
  • At least 5 years of senior-level professional experience in a similar role, preferably international experience.
  • Extensive experience in developing and executing logistics and security strategies.
  • Solid experience managing complex logistics operations (including multiple projects, locations and diverse budgets and teams)
  • Extensive understanding of logistics standards used by key donors (i.e., ECHO,SIDA, WFP, SHF GFFO, SOMRep)
  • Excellent analytical, team management and communication skills.
  • Extensive humanitarian/development industry experience
  • Proven Staff Safety and Security experience in developing security comprehension to variety of staff profiles.
  • Willingness to deploy into bases for weeks affected by large scale security situation
  • Experience in developing, reviewing, piloting, and adapting Standard Operating Procedures in medium to complex humanitarian contexts
  • A strong ability to analyze strategic Safety and Security trends and develop appropriate plans and responses
  • Significant experience in security response, including demonstrated experience working with diverse field teams and being able to move to field locations to realize the same
  • Strong interpersonal skills with ability to initiate good team understanding and people management
  • Able to work effectively in a multi-sectoral organization requiring strong communication, planning & organization skills.

Our Core values

In this position, you are expected to demonstrate Action Against Hunger-USA’s five core values.

Respect– we work with compassion and dedication, treating everyone the same way we expect them to treat us.

Integrity– we believe that being honest and fair is integral to every aspect of our work; conducting our work with a spirit of sincerity, truthfulness and transparency is imperative.

Creativity-we encourage new ideas, embrace innovative solutions, and create opportunities for meaningful and exciting ways to do our jobs and provide solutions to address the needs of the populations we serve.

Excellence– we strive to provide services that meet, and even exceed, the expectations of our stakeholders (populations in need, staff, communities and donors).

Empowerment– we are committed to fostering an environment in which our staff, partners and communities where we work have the space to grow, develop and feel confident about participating.- we are committed to fostering an environment in which our staff, partners and communities where we work have the space to grow, develop and feel confident about participating.

Gender Equality Commitments

  • Ability to foster an environment that reinforces values of women and men, and equal access to information.
  • Provide a work environment where women and men must be evaluated and promoted based on their skills and performance.
  • Respect beneficiaries’ women, men, children (boys and girls) regardless of gender, sex orientation, disability, religion. race, color, ancestry, national origin, age, or marital status.
  • Value and respect for all cultures.

Benefits

Action Against Hunger-USA provides all staff with an attractive salary & benefits package. We provide equal employment opportunities (EEO) to all employees & qualified applicants for employment without regard to race, color, religion, gender, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran. Action Against Hunger-USA complies with all applicable laws governing nondiscrimination in employment.

How to apply

To Apply Click on the link below:
Action Against Hunger – Current Openings (workable.com)

location

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