The Health Project Coordinator will support and oversee CWW health projects. Responsibilities include field level program implementation of multi donor requirements, overseeing outpatient programs, community based interventions i.e. IYCF, community health committees etc. The HPC oversees the monitoring and evaluation, program planning, staff capacity building and internal senior staff
This position will ensure the implementation of Multi Donor funded Health activities with professionalism and excellence. This position specifically oversees community-based interventions, the Caafimaad plus ECHO funded emergency grant and the WFP grant. Additionally, this position will supervise the data officer to ensure quality data capturing, review and reporting and ensuring timeliness and completeness are met. The Health Project Coordinator will support the HPM to work hand in hand with regards program expenditure of his/her assigned area of responsibility. S/he will be the focal point for supporting the primary healthcare services in the area, ensuring the implementation of quality programs for the population in accordance with the accepted national and international standards.
The post holder will also support the Programme Manager to provide technical guidance and support across all Concern’s health and nutrition interventions within Somalia. This position is based in Mogadishu with occasional travel to Concern’s other operational areas within Somalia/Somaliland per need.
Reports to: Health and Nutrition Programme Manager
Direct reports: Health Project Officers
Job Location: Mogadishu
Contract Details: One Year with possibility of extension.
Main Duties & Responsibilities:
Program Management & Development:
- Oversee the implementation of the health programs and ensure that program goals, objectives, targets and activities are met, as stated in the agreed project work plan and log frame.
- Support downward accountability in the health and nutrition programme; promote feedback including the Complaints & Response Mechanism
- Ensure that the health program is implemented in line with the Concern Worldwide and Program Framework principles: promoting and protecting rights, participation, capacity building, partnership and holistic programming.
- Support the Programme Manager to develop clear monitoring plans; ensure that all agreed Programme indicators are monitored and quality data collected on a regular basis.
- Provide technical support and advice to staff on HMIS/ONA and interrogate monthly submitted data and take necessary corrective action in close collaboration with Data officer.
- Promote the culture of learning and documentation so that lessons learned and good practices are documented and shared for institutional memory and learning. Ensure that field experiences are documented and used to advocate on behalf of the communities.
- Assess unmet needs in the health sector with a special focus on Primary and Reproductive Health and suggest new CWW health projects to address identified unmet needs.
- Work closely with other CWW programs present in the same location, such as Emergency, Durable solutions, resilience and integrate program components to the extent possible.
- Contribute to the development of Health and Nutrition related Concept Notes, proposals and budgets as needed, ensuring lessons learned from previous experiences are factored in coordination with Health and Nutrition Program Manager.
- Contribute to development of detailed procurement plans and liaise with Medical logistics officer, finance and other departments as required to support timely and efficient meeting of needs.
- Under Programme Manager’s guidance, monitor project expenditures on a monthly basis and flag up areas requiring action.
- Analyse (and/or support others to collect) and compile all required monitoring data in a timely manner and provide time narrative feedback to the Program manager
- Work with Concern’s MEAL team to devise and participate in Health and Nutrition surveys, periodic assessments, beneficiary interviews etc. as required during Programme implementation.
Grants Management & Reporting
- Coordinate and support the health grants, and work with the H&NPM and Health and Nutrition Programme Coordinator to develop work, spending and procurement plans for all projects and maintain these plans updated.
- Prepare internal and external reports (such as narrative reports, DHIS data reports) within agreed deadlines using CWW, MOH and donor formats, as required.
- Assure appropriate and timely spending of grants to achieve program goals, grant reporting contributions, use and distribution of supplies and resources in coordination with the HPM and Health and Nutrition Programme Coordinator.
- Prepare and support weekly HIS reports for Cluster Coordinator and Health & Nutrition Program Manager and provide a brief analysis of the particular health cases seen during the week.
- Work with the finance and H&NPM to produce spending forecasts for submission in due time
Capacity building and staff Management
- Through day-to-day oversight, support the Health and Nutrition Programme Manager to ensure delivery of a quality service.
- Support identification of capacity building needs and lead roll out of capacity building activities (training/mentoring/coaching/peer-to-peer learning, etc) of program staff.
- Develop and implement a clinical competency assessment tool for clinical placements of staff across CWW program sites.
- Contribute to strengthening technical capacity of Concern’s health and nutrition team within own area of expertise, through direct training, mentoring and supportive supervision.
- Supervise health staff directly, providing ongoing leadership to the project team and supporting implementation and coordination.
- Set performance objectives for the supervised staff, routinely monitor their performance and evaluate them at the end of the performance period.
- Strengthen and build up the programmatic, managerial and operational skills of CWW health staff through on-job mentoring and coaching and feedback mechanisms.
- Determine personnel needs for the field-level activities, develop job descriptions and interview candidates, whenever needed.
- Recommend promotions and disciplinary actions for the staff under his/her line managements.
- Develop ongoing education programs for health staff (including other field staff where appropriate).
- Address and mitigate staff complains and conflicts in coordination with CWW Health & Nut Program Manager/ Health and Nutrition Programme Coordinator
Coordination & Representation
- Develop and maintain effective working relationships with all stakeholders – including community leaders, local partners and other CWW sectors to enhance cooperation and coordination.
- At request of H&N PM or Coordinator, represent CWW to the donor agencies, the Federal Ministry of Health (FMoH), UN Agencies, partners and other stakeholders as delegated by the Health and Nutrition Programme Manager and / or Coordinator.
- Support state coordination mechanisms and attend state level health coordination meetings and other meetings/workshops related to the health program.
- Ensure that information from coordination meetings is shared internally and with other sectors, as appropriate.
- Other tasks as may reasonably be requested by the Health and Nutrition Programme Manager and/or Program Coordinator.
Qualification and experience:
- Minimum of bachelor degree in Medicine, Nurse, Public health and any other related fields. Masters degree will be added value.
- At least 3 years’ experience in implementing and managing health programs, preferably in complex humanitarian and/or emergency settings.
- Background in situation analysis and health assessments.
- Strong ability to support and build the capacity of the health national team and strengthening of health systems (building the capacity of and working with local government counterparts).
- Experience supervising national staff in a complex, insecure emergency setting.
- Excellent oral and written communication skills.
- Strong team and personnel management skills.
- Additional qualities: ability to multitask, ability to handle pressure well, ability to improvise, flexibility, cultural and environmental sensitivity.
- Competent in DHIS2 / ONA platforms is an asset.
- Excellent computer skills: MS Word, Excel, Power-point, Outlook and Internet.
- Good writing and presentation skills, including experience of proposal writing, narrative reporting and financial/ budget management.
- Fluent spoken and written English and Somali
- Experience working with health systems at different levels.
- Familiarity with quantitative and qualitative monitoring and evaluation tools and approaches, including SMART surveys, Rapid Health assessments and generating of high quality situation reports
- Strong inter-personal skills and demonstrated capacity to relate well to actors at community and senior levels and from all backgrounds.
- Strong leadership competencies; proven management and team building strengths.
- Ability to work under pressure, meet deadlines and take initiative.
- Flexibility, including willingness on occasion carry out additional duties and tasks as required, to adapt to a changing operational environment.
- Innovative and pro-active with a positive attitude
- Familiarity with and commitment to demonstrating Accountability at all levels