ABOUT INTERNATIONAL MEDICAL CORPS

International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs. Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.

JOB PURPOSE

Generally, s/he will support overall office and hospital activity in IMC field project level in terms of Finance, Human Resource and administrative matters of the office.

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation.

Somalia Mission

International Medical Corps never asks job applicants for a fee, payment, or other monetary transaction. If you are asked for money in connection with this recruitment, please report to International Medical Corps at the website provided at the end of this document.

MAIN TASKS AND RESPONSIBILITIES

Finance

 Assists in the development and maintenance of adequate systems to facilitate accurate recording and reporting of all financial data in accurate and timely manner.
 Provides financial management support to the HR/Finance/Admin officer.
 Assists in the development of monthly petty cash projection when necessary.
 Supports field HR/Admin/finance officer in monthly petty funds clearance and subsequent replenishment request if needs be.
 Processes accrual payments on regular basis.
 Ensure all the staff Employee Receivables (ER) accounts are cleared for the cash advances issued to the staff on monthly basis.
 Assist on both internal and external audit queries upon request.
 Closely work with/assists the Admin/Finance officer in ensuring timely closing of books as well as submission of required reports including both financials and scanning reports as per International Medical Corps finance deadlines.
 Maintains and update documentation on key business processes.
 Create, send, and follow up on pending payments to concerned staff.
 Answering employee questions in relation with work context.
 Upholds orderly and comprehensive filling systems (both in paper and computerized forms)
 Assists of field admin/finance officer of preparation, arrangement and sending original financial documents, contracts, receipts, timesheets to Mogadishu office on appropriate timeline in every month.

Administration/HR

 Collaborates with the Finance/HR Officer in implementation of all HR operation in the field site in order to make sure that the correct HR processes are followed and adhered to by all concerned persons.
 Assist the field Admin/HR/Finance officer in the process of recruitments through advertisement, collection of candidate resumes, applications, scheduling job interviews, and assisting in interview process.
 As guided by the HR Officer, prepare the orientation schedule for the new national staff in the site’s office.
 Support the HR Officer in maintenance of annual leave tracking system for International Medical Corps’ field site national staff in the field.
 Support the HR Officer in ensuring timesheets are completed.
 Supports Field Admin/Finance officer in the entire cycle of HR activities whether of contracting new employees, old staff when contracts expire and monitoring the effectiveness of these processes and feedback to the HR officer.
 Keeps custody of personal files for IMC field staff within respective office (contracts, CV, testimonials, and HR forms etc.).
 Ensures staff personal files are maintained up to date and kept in locked cabinet to protect the private confidential information and maintain accuracy and integrity of data.
Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive.

MINIMUM REQUIREMENTS
 Typically, bachelor’s degree in HRM, Finance, Accounting. Equivalent combination of relevant education and experience may be substituted as appropriate.
 Typically 3+ years of relevant and progressive experience in Human Resource Management/Finance/Accounting
 Working in a busy environment an added advantage
 Knowledge in computer packages; Word, Excel, PowerPoint
 Strong organizational and self-motivated skills
 Ability to work with minimum supervision, in a team structure, flexible, and can cope with short timeliness
 Strong interpersonal skills
 Ability to maintain confidentiality, tact and discretion when dealing with people
 Experience in general office administration
 Good communication, presentation and interpersonal skills
 A self-starter, highly organized with ability to organize work of self and others effectively
 Analytical and pays close attention to details

International Medical Corps is a humanitarian organization involved in emergency programs. All International Medical Corps staff are to be flexible and willing to assist in International Medical Corps operations as and when required.

Code of Conduct

As applicable to this position, an individual must promote and encourage a culture of compliance and ethics throughout the organization and maintain a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Staff are also responsible for preventing violations to our Code of Conduct and Ethics, which may involve Conflicts of Interest, Fraud, Corruption or Harassment. If you see, hear, or are made aware of any violations to the Code of Conduct and Ethics or Safeguarding Policy, you have an obligation to report.

If this is a supervisory position, one must set an example of ethical behavior through one’s own conduct and oversight of the work of others; ensure that those who report to you have sufficient knowledge and resources to follow the standards outlined in the Code of Conduct & Ethics; monitor compliance of the people you supervise; enforce the Code of Conduct & Ethics and International Medical Corps’ policies, including the Safeguarding Policy and the Protection from Harassment, Bullying and Sexual Misconduct in the Workplace Policy, consistently and fairly; support employees who in good faith raise questions or concerns.

Safeguarding
It is all staff shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children, adults at risk, or LGBTI individuals; and any form of
trafficking in persons

Equal Opportunities
International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.

International Medical Corps never asks job applicants for a fee, payment, or other monetary transaction. If you are asked for money in connection with this recruitment, please notify International Medical Corps at report@InternationalMedicalCorps.org.

**Please do not submit your CV or application to this email address as it will not be considered for review.