ZamZam Foundation is looking for Internal Audit

ZamZam Foundation is a non-governmental and not-for profit organization, established itself in the heart of the humanitarian emergency that followed the outbreak of the civil war in Somalia in 1991. Since then, we have grown to become the largest national humanitarian and development organization in Somalia with nearly three decades of experience providing relief and support services to those most affected by the joint forces of war and famine.

Position: Internal Auditor

Contract Length: 12 Months

Location: Mogadishu

The job holder is responsible for ensuring compliance of the operations and activities of ZamZam Foundation with the procedures in force; he / she must also make sure that the said procedures enable the programme to provide quality services in an efficient and controlled manner, and in compliance with the vision and mission of the Foundation.

Ensure systematic and disciplined audit approaches to evaluate and improve the effectiveness of the ZZF’s risk management, control, and governance processes of Foundation. she/he is the main instrument for its implementation and improvement.

He/she is responsible of ensuring that proper checks are carried out to ensure accuracy of accounting systems and procedures.

Responsible for supporting the developing, directing, and coordinating a comprehensive internal audit program, which supports improvement of the risk management of ZZF.

Job Responsibilities

Accountabilities

1. Perform full audit of ZZF; including accessing risk and taking the necessary risk management steps to forestall fraud.
2. Evaluate the safety, appropriateness, effectiveness, and efficiency of ZZF’s program’s operations as well as reliability of financial reporting through unscheduled inspections, regular weekly and monthly checks.
3. Identify and measure all types of risk including institutional, operational, financial, and external risks.
4. Ascertain the extent of compliance with established policies, procedures, and instructions.
5. Recommend improvement in policy, process, and procedures to mitigate and prevent risks.
6. Appraise utilization of resources regarding economy, efficiency, and effectiveness.
7. Ensure assets are safe and verify their existence and conditions (inventories).
8. Ensure control management regarding financial reliability and compliance by making sure that directions and regulations are strictly adhered to.
9. Reports internal audit findings to appropriate management based on the results of regularly scheduled audits, non-scheduled audits, and at any time when issues need to be addressed by ZZF management.
10. Monitor actions taken by management in response to audit reviews, ensuring that all agreed audit actions and recommendations are accurate and timely implemented.
11. Meets with Management of ZZF to review audit scope / schedule and results of audit findings.
12. Work closely with external or visiting auditors and support their audit process.
13. Ensure that audits are performed with due professional care and there are credible audit observations, conclusions, and recommendations.
14. Obtain, analyze, and evaluate accounting documentation, reports, and data.
15. Act objectively by giving independent advice in order to ensure legality and achieve foundation’s goals.
16. Document process for improving internal controls, operating efficiency and the adequacy of records and recordkeeping.
17. Maintain and improve on existing open communication with ZZF management.
18. Ensure follow-up on the audit assignments given to other auditors by ZZF.
19. Ensure proper documentation of audit process and prepare audit findings.
20. Strive to continuously develop knowledge in the sector regarding rules, regulations, best practices, techniques, and performance standards.
21. Check compliance with applicable laws and regulations.
22. Able to train the Finance team on compliance and best practice of auditing.

Reporting Systems

1. Prepare and present reports that clearly reflects the audit results.
2. Produce monthly audit reports and maintain report systems across management and report to the Deputy Director – Operations.
3. Review yearly with the Deputy Director and Finance team the adequacy of the ZZF’s program’s system of internal controls and suggest improvements.
4. Express an overall impression of the audit without fear or favor to the management.
5. Draw attention to any failure to take remedial action.
6. Ensure ZZF management is keeping a healthy and compliance relationship with External Auditors on Internal Control Report to work on finding issues and action taken.

Frauds Investigation

1. Conducts any special appraisals, inspections, investigations, examinations or reviews on frauds, suspect cases or irregularities requested by the Executive director and ZZF Board.
2. Insure an effective complain management system is in place.
3. Perform any other duties assigned by line manager.

Experience and Qualifications:

• Bachelor’s degree in Accountancy, Accounting, Finance or business administration or related studies.
• 3+ years of progressively responsible financial analysis management experience in an internal audit role.
• Working Knowledge and experience of legal and financial systems
• Strong knowledge of auditing standards, procedures, laws, rules, and regulations in NGO.

Essential Skills

• Applies general knowledge of applicable statutes, regulations, entity practices and concepts.
• Familiar with general principles and process involved in conducting an internal audit. – Familiar with automated financial reporting, NGO/ Donor accounting practices.
• Applies general information technologies to meet work needs.
• Provides basic or general oral and written information.
• Initiates and maintains relationships with industry representatives, external auditing firm, coworkers and others.
• Organizes and formats reports to comply with applicable guidelines and provides appropriate documentation to support conclusions.
• Presents oral and written testimony on basic issues.
• Strong work ethic and flexibility, respectful of local norms and culture.

Problem Solving & Impact:

• Identify and recognize routine or standard problems that have established precedents.
• Develop solutions to routine issues and refer non-standard questions and more difficult problems to higher levels.
• Explains basic accounting and internal audit trends and variations from prior periods, budget and/or forecast.
• Resolves basic issues related to internal policies and procedures.
• Demonstrates an understanding of system functionality to provide answers for financial requests.
• Errors may be detected and corrected.
• An appropriate audit trail is maintained for all transactions.
• External and internal audit requests are met timely, without outstanding issues.
• Month end closing deadlines and processes are met timely.