LM032 Asset Management Assistant

  • Location:
  • Salary:
    negotiable
  • Job type:
    Contract
  • Posted:
    1 year ago
  • Category:
    Logistics/Procurement
  • Deadline:
    30/06/2022

Reporting Line:

The Asset Management Assistant will report to the Asset Management Officer.

Main Tasks and Responsibilities:

  • Provide administrative support to the Asset Management Office with the ability to perform these tasks independently or with little supervision, in line with Standard Operating Procedures;
  • Work closely with the General Support Section staff, ensuring correct reception, storage and preservation of Mission items, and controlling the inventories;
  • Assist in ensuring that all mission items are properly identifiable and/or tagged;
  • Assists the Asset Management Officer in the initial entry of all the items into the Enterprise Resource Planning (ERP) system, and other Items control databases tools;
  • Assists in coordination and management of the Mission asset register, oversees and ensure record of the asset movements, to update and maintain the asset register in ERP system, and other Mission Items control database tools;
  • Maintain of the fixed asset register by recording information related to fixed assets and ensuring the accuracy and integrity of such information. Information includes but is not limited to data relating to the stewardship and control of fixed assets, costs related to the acquisition and disposal, transfers and retirement of fixed assets, expenditures related to fixed assets, depreciation charges, impairment charges
  • To ensure accuracy and integrity of information in fixed asset register by monitoring the established system of controls, procedures and forms for the recording of fixed assets;
  • Assist ensuring accuracy and integrity of information in fixed asset register by monitoring the established system of controls, procedures and forms for the recording of fixed assets;
  • Support the Asset Management Officer in the process of write-off and proper disposal of Mission items, liaising with other Technical Units for that purpose, as necessary;
  • Keep track, register and archive all documentation generated at all stages of different tasks;
  • Submit reports;
  • Perform and carry out any other tasks and duties as required or requested by her/his line manager.

Essential Qualification and Experience:

  • Successful completion of secondary education attested by a certificate;

AND

  • After having fulfilled the education requirements, a minimum of 3 years of professional experience in a relevant field of work.

Essential Knowledge, Skills and Abilities:

  • Good English writing and editing skills, with proficiency in Microsoft Word, PowerPoint, Excel, Outlook, and the Internet;
  • Good communication and analytical skills in both written and spoken English; must be able to express him/herself clearly and concisely in written and oral form;
  • Good language skills in the Local Native language;
  • Good understanding of logistic principles and processes;
  • Honesty and integrity; strong sense of confidentiality and discretion in dealing with staff-related matters and financial issues;
  • Proven interpersonal skills and the ability to harmoniously work in a multi-cultural, multi-ethnic team with sensitivity and respect for diversity;
  • Strong organizational skills and ability to effectively perform the assigned tasks in a dynamic environment;
  • Continuous improvement attitude; ability to learn and apply new concepts;
  • Ability to manage time effectively in order to ensure that tasks are completed within the given timelines; ability to adapt to different situations and to efficiently respond under high-pressure circumstances, while still acting with courtesy;
  • Must be capable to work both indoors and outdoors under extreme conditions;
  • Working schedule is day shift with flexibility to respond to urgent and/or after-hour needs. May be required to work on shift during Weekends and Holidays as required.

Desirable Qualifications and Experience:

  • Qualification in Logistics, Transport and Asset Management-related matters are desirable;
  • Other qualifications in Business Administration, Procurement/Purchasing & Supply chain, Engineering, Maintenance will be an asset;
  • Previous work experience with an international and/or government organisation, preferably in EU bodies, agencies or institutions;
  • Good knowledge of the local market and of suppliers’ databases;
  • Understanding of EU procurement procedures and regulations;
  • Experience in ERP programs, namely in Inventory Management;
  • Experience in Documents Management Systems and processes, such as M-files and similar applications;
  • Previous experience in tasks and responsibilities as described above;
  • To be available to participate in field trips across the Mission area (Somalia, Somaliland, Kenya), as required.

Special Notes:

  • Mandatory requirement to pass security clearances and medical checks.

How to apply

• Application form can be downloaded from http://www.eucap-som.eu/eucap- jobs/; • Send filled in application to jobs@eucap-som.eu electronically only; • Applications will be considered only when using the Application Form (AF), indicating which position(s) the candidate is applying for; • Please, fill in only one application form containing maximum 2 positions you apply for; • More than one application form will not be accepted from the same applicant, in case more than one is sent, the earliest will be taken into consideration; • Applications should be filled in English; • Only duly filled in English application forms will be accepted; • Should you need additional employment records, you can modify the application form accordingly; • All other forms of applications and/or after deadline submissions will be disregarded; • None of the documents submitted will be returned;2/14 • Due to the high number of applications received in each selection procedure, only shortlisted candidates invited for the interview phase will be contacted.

This job has expired.