Organizational Setting and Reporting

This position is located in the Centralized Warehousing Section – Supply Chain Management (SCM) Services within the United Nations Support Office in Somalia (UNSOS), with duty station, Mogadishu. The Logistics Officer reports to the Chief, Centralized Warehousing Section.

Responsibilities

Within delegated authority, the Logistics Officer will carry out the following duties:

• • Prepares drafts of various, complex logistics plans, for warehouse regional operations. Develops contingency plans for drawdown and liquidation of missions.
  • Prepares drafts of mission specific Standard Operating Procedures and submits to his/her supervisor for review.
  • Prepares drafts budget requirements for planned or new missions and submits to his/her supervisor for review.

• Manages logistics operations including management of logistics assets, material, contracts and personnel. Ensures timely, accountable and cost-effective delivery of cargo and personnel.
• Coordinates and provides logistics support to ongoing operations in a field mission.
• Ensures that logistics requirements take account of gender-specific needs.
• Participates in technical survey for missions and verification missions to troop contributing countries.
• Identifies requirements and shortfalls within his/her unit and submits to supervisor for logistics plans; and manages special logistics operations.
• Keeps required records of logistic activities and level of essential supplies. Supervises operations of regional warehouses and coordinating with all Units of CWS, Technical Sections, MOVCON etc
• Coordinates logistics activities with procurement, finance, human resources, and other sections. Follows up on legal and financial aspects of the logistic support.
• Ensures that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained.
• Coordinates logistics operations with other UN agencies, and other organizations. eeDGpoR B2HjG2
• Ensures that supervised staff are adequately trained, cross trained; identifies additional training needs to achieve high working standards.
• Coordinate with Plan and Stock Control Unit to address stock requirements of each Regional Warehouses including inventories discrepancy reconciliation.
• Conducts regular checks and provides required guidance to the commodity managers to ensure effective and effective warehouse operations.
• Reviews open Transfer Orders, Transfer Requests etc. and take timely actions as needed
• Implements Regional Warehouse Strategy including coordinating with relevant stakeholders for construction and maintenance of Regional Warehouses
• Performs shipment analysis of all outbound deliveries to regions including consumption patterns of materials to implement push and pull strategy to support regional warehouse operations
• Guides and supervises new/junior staff.
• Performs other duties as required.

Competencies

Professionalism: Knowledge of warehouse operations including outbound operations and transportation management of large-scale goods either by road, air and sea. Ability to provide professional technical advice on a broad range of supply chain management areas. Knowledge in data analytics, management and producing different types of reports to facilitate decision making process. Ability to develop, maintain and supervise management control systems for materials movement and ability to demonstrate fiscal awareness and responsibility and very good knowledge of UN financial rules. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Education

High school diploma or equivalent is required.

Job – Specific Qualification

Not available.

Work Experience

A minimum of ten (10) years of progressively responsible experience in practical field logistics operations is required. The minimum years of relevant work experience is reduced to five (5) years for candidates who possess a first-level university degree. Experience in managing warehouses and inventories with wide range of commodities and high annual turnover in the last 5 years is desirable At least 2 years of proven experience in data analysis with SAP/ERP, Excel and Power BI is desirable. Experience in working with warehouses in UN or other similar international organization in a conflict or post-conflict environment is desirable. At least two years of experience in Inventory Management processes is desirable

Languages

English and French are the working languages of the United Nations Secretariat. For this position fluency in English is required.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.

• • This position is temporarily available until 30 June 2025. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.
  • While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.

• Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.
• This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.
• Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.
• Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as “retirement.” Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

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