Logistics Senior Associate, Mogadishu, Somalia

  • Location:
  • Salary:
    negotiable
  • Job type:
    Contract
  • Posted:
    3 weeks ago
  • Category:
    Project Manager
  • Deadline:
    19/09/2022

UNOP Somalia Country Office (SOCO) exciting career opportunity as we are committed to achieving a truly diverse workforce. UNOPS – SOCO is recruiting this position: Logistics Senior Associate and qualified female candidates are encouraged to apply.

Background Information: Somalia

Somalia is amid major new political and security developments that will offer a greater possibility for peace and security than the country has seen in over 20 years. The Federal Government of Somalia (FGS), established in 2012, and international community have driven a process of rebuilding of functioning government institutions and processes through Somalia’s peacebuilding and state-building priorities under the Somali Compact (2013-2016), based on the Busan “New Deal for Engagement in Fragile States” agreement. The Somalia National Development Plan (2017-2019) builds on this foundation laid by the Compact and sets the priorities for national recovery and development in full collaboration with national and regional governments. A landmark electoral process in late 2016 and early 2017 resulted in a peaceful transfer of power to a new President and government, in place since February and March 2017, respectively. The government has set out an ambitious agenda for its term (the period to 2021). At the London Somalia Conference in May 2017, a Security Pact was agreed by Somalia and the international community, which will allow for sustainable, long-term security based on mutual accountability.

The functional objective of UNOPS in Somalia is to deliver projects in an efficient and effective manner to achieve the development outcomes sought by the Government of Somalia and the donor community. The aim of UNOPS in Somalia is to provide implementation services to the Government of Somalia, the donor community, and partner agencies in the reconstruction and development of the country. In doing so, UNOPS aims to exceed client expectations in the delivery of quality services throughout the country.

Project Background Information: A Transitional National Government (TNG) was established in Somalia in 2000. About a decade later, in 2012, the Federal Government of Somalia (FGS) was formed. Along with the international community, the FGS has driven a rebuilding process of functioning government institutions and frameworks. Following the 2016 electoral process, Somalia entered into a second political cycle, and with a new three-tiered federal system of the FGS, Federal Member States (FMS) and district level administration has attempted to re-establish a presence of the State on the territory. Somalia is developing modernized institutions with the aim of restoring services to a struggling and distressed population. However, this requires the government to perform key functions despite a lack of structure, resources, and limited management and leadership capacity.

At the London Somalia Conference of May 2017, a New Partnership for Somalia (NPS) was established to facilitate the implementation of the Somalia National Development Plan (NDP). Principles to guide the development of affordable, accountable, and acceptable Somali security institutions were endorsed, and the Somalia Security Pact (SSP) adopted detailing features of the Somali National Army (SNA). The Somali Transition Plan (STP), adopted a year later, outlined the conditions and milestones for a progressive transfer of security responsibility to Somali security institutions, from a situation of insecurity and dependence on the African Union Mission in Somalia (AMISOM) to one of taking responsibility for protecting their citizens and maintaining security.

 

 

The transition puts additional pressure on the FGS to constitute a more modern armed force. Additionally, although, in recent months, the SNA has managed to lead operations through better coordination with AMISOM and strong support from international partners, the SNA still suffers from significant shortfalls. Support from the international community in strengthening the SNA began over a decade ago. However, one of the biggest challenges the SNA still faces is the lack of military infrastructure and non-lethal equipment such as vehicles and communication equipment. Without adequate resourcing, the whole security transition is put at risk. As AMISOM gradually withdraws its forces from the country and the SNA gains more ground, the establishment of a well-equipped and capacitated SNA will go a long way in meeting the objectives of the STP. SNA2 is a response to address the existing resource gaps, notably in terms of ground transportation, communication, and infrastructure.

Job Specific: Under the overall guidance and supervision of the Senior Project Manager, and in accordance with UNOPS policies, procedures, and practices, the Logistics Senior Associate is responsible for effective delivery of overall logistical support in relation to the General Dhagabadan Training Centre (GDTC) in Mogadishu, Somalia.

S/he will be more specifically in charge of customs clearances, storage, and distribution of items brought into GDTC for the utilization by the clients, in accordance with the Financial Rules and Regulations applicable to UNOPS and policies and procedures governing UNOPS procurement activities and the procurement and quality assurance.

The Logistics Senior Associate works in direct collaboration with the Procurement Manager, Facility Manager, and Administration Officer to successfully plan and deliver logistical services.

Functional Responsibilities

Summary of Key Functions:

  •  Camp Logistics functions
  •  Support procurement of items in terms of purchasing, shipping, receiving, storage & distribution
  •  Support Supplies & Contracts Procedures
  •  Team Management
  •  Information and Knowledge Management

Camp Logistics functions

    •  Support the Facility Manager to ensure that Camp maintenance and necessary repairs/replacements are carried out in a timely manner
    •  Coordinate and implement the storage and distribution of items and support development of related strategies as required

 

 

    •  Ensure that a register – for assets & expendable / non-expendable items under the project – is established/maintained/updated on an ongoing (monthly) basis in order to maintain accurate records for accountability as well as handover of equipment when appropriate

 

 

  •  Issue equipment and supplies, analyze and report the use of expendable items, and maintain updated inventory records for these
  •  Support/Maintain the preparation/maintenance of a sound asset management database and inventory control system for project-acquired-items at the Camp
  •  Monitor the distribution and recovery of material (including completion and filing of check-in/check-out forms)
  •  Ensure that physical verification of assets and equipment is performed on a regular schedule, and support the Facility Manager in ensuring that any discrepancies are fully investigated and resolved
  •  Keep records of assets acquired and handed over through the project at the Camp and update the Assets Inventory Report and the Asset Management System

Support procurement of items in terms of purchasing, shipping, receiving, storage and distribution

  •  Provide technical support on specifications, cost implications, and logistics for safe delivery for both internationally and nationally procured items
  •  Ensure that all logistics actions are conducted as required according to UNOPS Financial Rules and Regulations, applicable policies and procedures, as well as the highest degree of personal and professional ethics
  •  Work in close coordination with the Facility Manager and in collaboration with the Procurement Unit in the implementation of the procurement plan for goods and services
  •  Ensure proper and timely customs clearance procedures
  •  Prepare Receipt and Inspection Reports (RIR) for all incoming equipment and supplies
  •  Monitor and ensure proper coordination of storage and distribution activities

Support Supplies and Contract Procedures:

  •  Support reception and inspection of supplies as required;
  •  Support in the preparation of Receipt and Inspection Reports (RIR) for all equipment and supplies;
  •  File Delivery Notes/Certificates and ensure proper maintenance of records;
  •  Support the receiving and handover of all equipment received by the UNOPS Project team
  •  Under the guidance of the Facility Manager, support all aspects related to Supplies and Contracts.

Team Management

  •  Facilitates the engagement and provision of high quality results and services of the team supervised through effective work planning, performance management, coaching, and promotion of learning and development.
  •  Provides oversight, ensuring compliance by team members with existing policies and best practices.
  •  Information and Knowledge Management
  •  Facilitates the engagement and provision of high quality results and services of the team supervised through effective work planning, performance management, coaching, and promotion of learning and development.
  •  Oversees the proper functioning of documentation/information (in area of responsibility), including screening, indexing, classifying, storing, and disseminating information and/or reports and material, ensuring conformity with relevant procedures governing the integrity of records and files.
  •  Provides sound contributions to knowledge networks and communities of practice.
  •  Synthesizes and disseminates best practices to internal collaborators and networks.
  •  Participates, organizes, and delivers trainings for the operations/project staff in administration/logistics.

Impact of Results

The effective and successful achievement of results by the Logistics Senior Associate directly affects the overall efficiency of the individual team’s provision of administrative services, impacting the office’s capacity to efficiently and effectively service the operational needs of the office/programme. Timely and accountable delivery of services ensures client satisfaction and promotes the image and credibility of the team and office as an effective service provider in project services and management. This enhances UNOPS’ competitive position as a partner of choice in sustainable development and project services in the country/region served.

Education

A. Education:

  •  Completion of Secondary School with seven (7) years of experience is required.
  •  Technical Diploma in Business Administration, Project Management, Supply Chain Management, Logistics, Procurement, International Relations, or other relevant disciplines with five (5) years of relevant professional experience may be considered equivalent.
  •  Bachelor’s Degree in Business Administration, Project Management, Supply Chain Management, Logistics, Procurement, International Relations, and or other relevant disciplines will be an asset and may substitute some of the required years of experience
  •  Master’s Degree in the relevant disciplines will be an asset and may substitute some of the required years of experience

Certification:

  •  PRINCE2® Foundation is an asset

Experience

B. Work Experience:

  •  A minimum of seven (7) years of working experience in Logistics, Operations’ support services in national or international public or corporate organizations, preferably in conflict or post-conflict duty stations, is required, including in security management.
  •  Experience and demonstrated knowledge of UN rules and procedures in Project Management, Procurement, Finance, HR Management, and Administrative rules and regulations will be an advantage.
  •  Work experience in report writing is an asset.
  •  Some experience in UN system organizations is desirable.
  •  Experience in use of Enterprise systems, including OneUNOPS, is desirable.
  •  Experience/knowledge of web-based applications and Google Suite products, especially google forms, sheets, docs, and slides, is an asset.
  •  Ability to meet tight deadlines and work independently without supervision is an asset.

Languages

  •  Fluency in written, reading and speaking English Language is required.

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

 

 

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Additional Considerations

  •  Please note that the closing date is midnight Copenhagen time
  •  Applications received after the closing date will not be considered.
  •  Only those candidates that are short-listed for interviews will be notified.
  •  Qualified female candidates are strongly encouraged to apply.
  •  UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
  •  Work life harmonization – UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
  •  Mogadishu is a non-Family Duty Station
  •  UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
  •  For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
  •  The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

Contract type, level and duration

  •  Contract type: Local Individual Contract Agreement (LICA)
  •  Contract level: LICA-7 / ICS 7
  •  Contract duration: Ongoing ICA – ‘Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.’

For more details about the ICA contractual modality, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Background Information – UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.

Background information – AFR

Africa Region

Based in Copenhagen, Denmark, the Africa Region supports UNOPS country offices in the region, providing financial oversight of projects, procuring goods and services and managing human resources.

AFR helps ensure that projects are executed to the highest standards, providing a shared knowledge base and ensuring that best practices and lessons learned are disseminated between projects across the entire region.

Somalia

In Somalia, UNOPS has had a solid and continuous in-country expert presence successfully implementing programmes since the mid-1990s, where it is currently undertaking various projects and initiatives in close collaboration with the Federal Government of Somalia, Federal Member States and partners from the global donor community. UNOPS’ projects in Somalia focus on several key sectors that include infrastructure development, institutional capacity building, project management, advisory services, and procurement services.

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