National Human Resources Assistant

Duty Station: Mogadishu

Post category: Assistant level

Group classification: 2

Salary scale:

Reporting Line:

The Human Resources and Administrative Assistant will report to the Human Resources and Administrative Officer in coordination with the Chief of Human Resources Unit.

Main Tasks and Responsibilities:

· Assists the teams in their daily work;

· Keeps record of all in and out correspondence;

· Drafts correspondence and ensure follow-up;

· Takes minutes at meetings and conferences, as well as prepares draft reports, documents, speaking points, etc;

· Liaises and cooperates on financial issues with the relevant departments;

· Ensures the reporting for matters related to both departments;

· Participates in the sound and effective financial management of the Mission by her/his assistance for all personnel costs and duty trips expenditures;

· Performs and carries out other tasks and duties required or requested by her/his line manager.

Essential Qualification and Experience:

· Successful completion of secondary school attested by a diploma;

AND

· After having fulfilled the education requirements, a minimum of 3 years of professional experience, in the same field of work;

Essential Knowledge, Skills and Abilities:

· Has a strong sense of confidentiality and discretion in dealing with staff-related matters and/or financial issues;

· Strong organizational skills that reflect an ability to perform and prioritize multiple tasks in an energetic environment with multiple priorities;

· Ability to work effectively under pressure, in difficult circumstances, as well as ability to communicate with personnel at all operational and strategic levels;

· Proven interpersonal skills and the ability to establish and maintain effective working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity;

· Exemplary writing and editing skills, with proficiency in Microsoft Word, PowerPoint, Excel, Outlook, and the Internet;

· Excellent communication and analytical skills in both written and spoken English and Somali language.

Desirable Qualifications and Experience:

· A professional qualification in Human Resources, Administration or equivalent academic or professional training would be an asset;

· Previous work experience with an international organisation would be an asset;

· Excellent administration and organisational skills;

· Works methodically, accurately and with attention to details as well as to tight deadlines;

· Is used to work on a multitude of activities at the same time and with limited supervision;

· Has a strong sense of confidentiality and discretion in dealing with strategic sensitivities, staff-related matters and financial issues;

· Ability to work independently and harmoniously with colleagues and as part of a team;

· Ability to work under stress and willingness to work long irregular hours and still deal helpfully and courteously with all contacts;

· Must be able to express ideas and concepts clearly and concisely in written and oral form;

· Good experience of using data for preparing reports.

Special Note:

· Mandatory requirement to pass security clearances and medical checks.