Overview of position

• Our client is one of the major humanitarian & development actors in Somalia. Their shelter / NFI program currently implements projects focused at in kind distributions as well as cash based interventions. The program also maintains the common supply pipeline for cluster partners.
• Under the overall supervision of the Program Manager & direct supervision of Operations Officer, the Operations Assistant will be responsible for supporting the shelter / NFI team to ensure timely & efficient provision of shelter / NFI to conflict & disaster affected communities through in kind & cash based interventions.

Role objectives

• Assist in implementing shelter / NFI projects according to the agreed response strategy & plan.
• Liaise closely with the shelter / NFI Project Officer & other shelter / NFI project staff throughout the implementation & monitoring stages of shelter / NFI projects.
• Assist in conducting all required assessments (need assessment, market assessment, economic sector / labour market assessment, baseline survey etc.) under shelter / NFI project & in drafting reports.
• Assist in conducting project monitoring (pre-monitoring, exit monitoring & post distribution monitoring) & drafting reports.
• Continuously assist to monitor the shelter / NFI activities using both quantitative & qualitative data.
• Regularly support the shelter / NFI technical supervisors, shelter / NFI support staff works working in the field.
• Monitor & verify shelter / NFI projects are implemented in line with the requirements & in accordance with our client, donor, sector, country & international standards & inform the supervisor of any non compliances.
• Support in preparing the requests for shelter / NFI materials & verifying the technical specifications & quality delivered by suppliers & contractors.
• Continually support to assess / identify shelter / NFI needs, as requested, especially taking in the broader perspective of emergency / transition/early recovery.
• Submit daily, weekly & monthly reports on time using standard format.
• Make frequent field visits & stays at field during the implementation of activities.
• Effectively work together with other shelter / NFI sector partners in executing shelter / NFI emergency / transition / early recovery activities in affected areas.
• Coordinate closely with local government & sectoral stakeholders / counterparts at field location to exchange information on the implementation of shelter / NFI projects.
• Record lessons learned for future activities.
• Any other task not listed above when asked by the supervisors.

Project reporting

This role works under the overall supervision of the Program Manager & direct supervision of the Operations Officer.

Key competencies

• Bechlors Degree in Business Administration, International Relations, Social Sciences, Conflict Management or a related field from an accredited academic institution with 2 years of relevant professional experience or High School Diploma / Certificate in the above field from an accredited academic institution with 4 years of relevant professional experience.
• Experience in shelter / NFI preferably at field level, in emergency & conflict environments.
• Excellent monitoring & evaluation skills, managerial skills, organizational skills, accuracy, ability to work with limited supervision.
• Delivers on set objectives in hardship situations effectively coordinates actions with other implementing partners.
• Works effectively with donors, local authorities, stakeholders, beneficiaries & the broader community to advance country office or regional objectives.
• Has significant shelter / NFI technical experience to guide & lead the shelter / NFI project teams.
• Knowledge of cluster system.
• Ability to work with limited supervision.
• Delivers on set objectives in hardship situations.
• Good communication & interpersonal skills.
• Excellent monitoring skill, managerial skill, organizational skill, strong sense of teamwork, accuracy.
• Ability to multitask & delivers on set objectives & timelines in hardship situations, sense of risk management.
• Experience in using office software packages (MS Word, Excel, etc.) & spreadsheet & data analysis.
• Fluency in English & Somali both written & spoken is required.
• Working knowledge of Arabic is an advantage.
• Respects & promotes individual & cultural differences. Encourages diversity & inclusion.
• Maintains high ethical standards & acts in a manner consistent with organizational principles / rules & standards of conduct.
• Demonstrates ability to work in a competent, competent & committed manner & exercises prudent judgment in meeting day to day challenges.
• Demonstrates willingness to take a stand on issues of importance.
• Shows compassion for others, makes people feel safe, respected & treated fairly.
• Develops & promotes effective within & across units to achieve shared collaboration goals & optimize results.
• Produces & delivers quality results in a service oriented & timely manner. Is action oriented & committed to achieving agreed outcomes.
• Continuously seeks to learn, share knowledge & innovate.
• Takes ownership for achieving the organization’s priorities & assumes responsibility for own actions & delegated work.
• Encourages & contributes to clear & open communication. Explains complex matters in an informative, inspiring & motivational way.

Further information

Qualified female candidates are encouraged to apply for this role.