Operations Associate, GS-6, Fixed Term, Mogadishu, Somalia, post # 105562 (Somali nationals only)

Job no: 551190

Position type: Fixed Term Appointment

Location: Somalia Division/Equivalent: Nairobi Regn’l(ESARO)

School/Unit: Somalia

Department/Office: Mogadiscio, Somalia

Categories: Operations

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, results

www.unicef.org/somalia

How can you make a difference?

Summary of key functions/accountabilities:

•  Analyzes and maintains an overview of the work of the Operations to ensure that timely coordination, administrative, logistics, budgetary, internal control support are provided to the Operations Group and the three out posted Zone Offices. Participates in the recruitment and training of general service staff for specialized and non-specialized work, and assigns general service staff to meet work requirements.
•  Maintain and provide regular analysis on the country office and regional office management indicators and in VISION. Analyze financial records like financial receipts to day data transactions and monitoring systems to produce management reports as assigned.
•  Prepares Agenda and action points for all periodic operations meetings and follows-up on outstanding issues with operations section heads and zone office Operations Managers for completion.
•  Assists Programme Section Chiefs and Zones Offices Chiefs and other senior staff in the area of office management. Arranges for and/or attends meetings on day – to day administrative matters, participates in discussions of new or revised procedures and practices, interprets and assesses the impact of changes, and makes recommendations for follow-up action.
•  Prepares recurring reports as scheduled and special reports as required for budget preparation and internal and external audits. Calculate and Compile cost estimates and projected budget requirements and assists in preparation of budget statements for the Operations Group and Zone office operations group.
•  Receives, screens, logs and routes correspondence, maintain policy, confidential and general files. Initiate correspondence to verify data, answer queries and obtain transactions as required.
•  Attends with the Chief of Operations to all inter-agency meetings dealing with common services and premises issues and carry out research prior to meetings and provide brief to the COO as well as maintain issues file.
•  Prepares correspondence, special reports, evaluations and justifications, as required, on general administrative or specialized tasks that may be of a confidential nature in Operations Group.
•  Act as ex-officio secretary for audit/risk management and CRC committees and take minutes and prepare report as well as maintain confidential files.

To qualify as an advocate for every child you will have…

•  Completion of secondary education; training in business administration is desirable.
•  Six years of progressively responsible work in administration/Finance or related field.
•  Developing country work experience and/or familiarity with emergency is considered an asset.
•  Fluency in English and Local working language of the duty station. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.

For every Child, you demonstrate…

UNICEF’s values of Care, Respect, Integrity, Trust, and Accountability (CRITA).

The UNICEF competencies required for this post are…

â–ª Demonstrates Self Awareness and Ethical Awareness (1) â–ª Works Collaboratively with others (1) â–ª Builds and Maintains Partnerships (1) â–ª Innovates and Embraces Change (1) â–ª Thinks and Acts Strategically (1) â–ª Drive to achieve impactful results (1) â–ª Manages ambiguity and complexity (1)

To view our competency framework, please visit here.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

UNICEF only considers Higher education qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU), United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

Advertised: May 23 2022 E. Africa Standard Time Application close: Jun 05 2022 E. Africa Standard Time