The DRC/DDG Somalia Programme is the largest programmes in East Africa region. DRC/DDG is among the INGOs with the largest presence in Somalia, with country-wide programmes implemented through six main sub offices in Somaliland, Puntland, Hirran Region, Gedo Region, Bay Region and Banadir Region
Overall purpose of the role:
The Partnerships and Program Development Coordinator is a new role meant to strengthen business processes in resource mobilization and relation building. The PPD Coordinator will undertake donor landscape intelligence on an ongoing basis to identify donor trends, opportunities and lead in updating the annual fundraising strategy. S/he will facilitate structured donor engagement, document donor engagement outcomes, track revenue, identify funding opportunities, coordinate and write proposals, concept notes and tenders. The position requires innovative thinking and creativity to package programme strategies in ways that attract the right donor support and grow our portfolio strategically and sustainably. Recognizing that many conversations with donors involve a review or update around current grants as well as discussions about new opportunities, the Partnerships and Program Development Coordinator will also be expected to remain informed about the progress of major institutional grants and proactively initiate discussions with donors to provide updates on all current awards.
Facilitate donor engagement
- Cultivate business relationships with external stakeholders and potential partners for large scale or strategic funding opportunities, either as a prime or sub-recipient in consortium arrangements.
- Organize and lead structured donor engagement for the Country Office donor focal points. Maintain and update donor contacts database, donor profiles and engagement outcomes.
- Participate in any donor visit to project(s) within the Country Office portfolio, as required.
- Effectively represent DRC programme objectives, capacity and challenges to donors, fostering long term relationships.
- Plan and initiate regular donor check-in/update visits with major institutional donors.
- Working with BPDU and SMT colleagues, set ambitious targets for donor engagement and to influence donor strategies.
- Represent the DRC/DDG Somalia office in relevant donor forums, workshops and conferences where new business development opportunities care formulated.
- Represent DRC as a generalist, alongside technical experts, in consortium meetings and design processes.
New Business Development
- Refresh donor landscape intelligence on an appropriate frequency
- Develop a comprehensive funding strategy against the Strategic Program Document (SPD) and operationalize with appropriate technical managers in a structured way
- Ensure a system is in place to monitor progress toward targets set out in the strategy
- Work with the Quality Assurance Manager (QAM) to develop generic concept notes for thematic areas and cross-sectoral integration. These concepts should reflect our ambitions and new creative thinking to achieve more for displacement affected persons.
- Identify, research, and disseminate information on new funding opportunities and business plans of bilateral, multi-lateral, and other institutional donors.
- Use creative approaches to link programme aspirations to donor priorities, while also working with SMT to effectively influence the strategies of donors.
- Provide regular updates to the Head of BPDU and SMT on the status of the funding pipeline and key trends to monitor.
- Work with Regional Office and HQ to explore the potential for private sector partnerships, government partnerships and other innovative ways to fundraise
- Pro-actively seek local donor intelligence on prospective new opportunities or partnerships.
- Ensure required formats and donor strategies are kept up-to-date at the country office level.
- Stay updated on specific donor approaches and procedures and inform the Head of BPDU and SMT accordingly.
- Support management in developing and managing consortium arrangements. Ensure appropriate documentation developed and filed to support consortium arrangements.**
- Process-lead the development of high-value or complex proposals or bids, building on global, regional and national expertise, and ensuring the highest quality product.
- Working with the Quality Assurance Manager, constitute the proposal development task team when opportunities are identified.
- Serve as lead writer for key competitive bids
- Work with the Quality Assurance Manager and Technical Managers to resource proposal development teams. Serve in various roles on proposal development team.
- Drive inter-departmental coordination for project design with TMs, QAM, Finance Manager, Programme Managers and support sections (for field team inputs, logistics requirements, costings, etc.), Security, Logistics, Finance, and HR (for staffing requirements).
- Ensure full internal and external review and sign off as per the proposal development workflows.
- Draft key sections of proposals that are standard inputs – e.g. capability statements; country context and programme experience, while drawing on the expertise of Technical Managers/Coordinators, Operations, Finance, HR and Security.
- In collaboration with RO, HQ and QAM, broker technical assistance and other resources to support proposal development.
- Represent DRC as a generalist, alongside technical experts, in consortium meetings regarding proposal development.
- Ensure that theory of change is addressed in all new proposals and that key elements of programme quality are included (e.g. community participation, good governance, gender, lessons learned from past proposals, accountability, risk assessments, sustainability and sustainable partnerships, etc.).
- Coordinate Value for Money calculations in proposal development, as required by donors.
Staff Management and Mentorship
- Manage the proposal development interns and organize the proposal development work across the teams accordingly.
- Ensure that all staff understand and are able to perform their role in delivering first-class, quality programs for displacement affected populations in both development and emergency contexts through effective and clear workplans.
To be successful in this role we expect the following experience and technical competencies:
- Master’s degree in business or public administration, Humanitarian/development, sustainable development, Communications, social sciences, or related area.
- Strong self-starter, able to take initiative.
- 5 years’ experience in both emergency and development contexts, preferably with solid experience in new business development
- Familiarity with requirements of key humanitarian donors and capacity to work in a multi-donor environment, including UNHCR, UNICEF, EU/ ECHO, SHF/OCHA, SIDA, DFID, OFDA, FFP, DANIDA, WFP among others.
- Excellent coordination and interpersonal skills with the ability to communicate and negotiate clearly and effectively at all levels
- Excellent representation, presentation and communication skills.
- Experience in coordinating development of large-scale or strategic proposals, including the development of multi-million-dollar project budgets.
- Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures.
- Strong results orientation, with the ability to challenge existing mindsets.
- Experience of solving complex issues through analysis, definition of a clear way forward and ensuring buy in.
- Ability to present complex information in a succinct and compelling manner.
- Ability and willingness to dramatically change work practices and hours in the event of emergencies.
- Proven ability to prioritize tasks, meet deadlines and work with limited supervision.
- Proven ability to manage large varied workloads and deal constructively with stress and periods with long hours.
- Fluency in English, both verbal and written.
- Commitment to DRC values, including willingness to abide by Code of Conduct
Moreover, in this position, you are expected to demonstrate DRC’ five core competencies:
- Striving for excellence: You focus on reaching results while ensuring an efficient process.
- Collaborating: You involve relevant parties and encourage feedback.
- Taking the lead: You take ownership and initiative while aiming for innovation.
- Communicating: You listen and speak effectively and honestly.
- Demonstrating integrity: Upholding and promoting the highest standards of ethical and professional conduct in relation to DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.
Duration: 1 Year renewable subject to Performance and Funding.
Contract: Salary and conditions in accordance with the Danish Refugee Council’s Terms of Employment for Global Expatriates available at www.drc.dk under Vacancies graded as Band N.M.G level 1.
Start Date: 1st July 2020
Duty Station: Bossaso Office with frequent travel to Somalia field offices.
Reporting: This position reports to Business Partnerships and Development Unit Manager.
Commitments: DRC has a Humanitarian Accountability Framework, outlining its global accountability commitments. All staff are required to contribute to the achievement of this framework (http://www.drc.dk/HAF.4265.0.html). All DRC staff must be committed to the Red Cross Code of Conduct, as well as the Core Humanitarian Standards.
Gender Equality: DRC is committed to achieving gender parity in staffing at all levels. In light of this, women candidates are particularly encouraged to apply to bridge the gender gap.
Equal Opportunities: DRC is an equal opportunity employer. We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, colour, race, marital status or other protected characteristics.