Terms of Reference
For
Post Emergency Response Monitoring (PERM)
SIDA and SDC Emergency Drought Response Project
Compiled by
Somali Resilience Programme (SomReP)
15 August, 2022
Table of Contents
2.0 Objectives of the post emergency response monitoring (PERM) 2
3.2 Study Areas and the sampling frame. 3
4.0 Management of the Consultancy and Reporting. 3
5.0 Authority and Responsibility. 3
8.0 The desired profile of the consultant 5
1.0 Introduction
The Somali Resilience Programme (SomReP) aims to “to increase the resilience of chronically vulnerable Somali people, households, communities and systems to climatic shocks and other related risks in targeted pastoral, agro-pastoral, peri-urban and fisher folk livelihood zones by 2023” through effective disaster risk management and positive coping strategies; adaptation of communities to rapid and slow on-set shocks; sustainable livelihoods and economic growth; and transparent and accountable governance structures at community, district and national levels.
From 2020 to present, Somalia has continued to experience an exceptional multi-season drought, which is driving a sharp increase in acute food insecurity. The intensifying drought has resulted in acute water shortages, the loss of livestock essential to Somalia’s pastoral and agro-pastoral livelihood systems, and escalating staple food prices, which were exacerbated by political uncertainty that characterised the highly contentious electoral process, disputes emanating from natural resources and global supply shocks. The food security outlook indicated that the Deyr harvest in January was the third lowest in the past 25 years, and field data suggests that households have lost up to 30% of their livestock due to starvation or disease since the middle of 2021. In some regions, water and staple food prices increased by 140% to 160% above the five-year average in February 2022, rivalling those recorded during the 2010-2011 and 2016-2017 droughts (FEWS Net Somalia February to September 2022).
According to FEWS NET and FSNAU it is anticipate that 4-5 million people in Somalia (25-30 percent of the population) require humanitarian food assistance to prevent Crisis (IPC Phase 3) or worse outcomes in 2022, inclusive of up to 1.0-1.5 million people in Emergency (IPC Phase 4). The 2022 Gu rainy season in Somalia came to an early end in May, with lower rainfall recorded and little to no rain in June. This marks a fourth consecutive failed rainy season since late 2020 and with this Somalia faces a risk of Famine (IPC Phase 5) in 2022.
SomReP, utilizing the flexible pool funds[1] (which it maintains to support communities to undertake pro-active measures in the face of larger magnitude shocks) and donor fund from SIDA and SDC, started implementing the following key interventions in May 2022: cash interventions, rehabilitation and safeguarding of livelihood infrastructure, and water trucking, to support affected Somali communities and stop the adversely affected households from adopting negative coping mechanisms[2] and support them to recover early and take advantage of key moments in the agricultural calendar year[3]. The drought (emergency) response that SomReP is undertaking is anchored by SomReP’s Early Warning Early Action System which emphasizes on the need to respond to changing conditions, timely and strategically, in key sectors or pillars which supports the local economy and society to protect resilience gains. SomReP therefore seeks the services of the consultant to conduct the post emergency response monitoring to understand how the cash (unconditional and conditional) transfers were used, establish whether cash and other interventions implemented were appropriate and relevant, and of suitable quality and of sufficient quantity.
2.0 Objectives of the post emergency response monitoring (PERM)
The main objective of the PERM is to determine effectiveness and relevance of the emergency response interventions implemented and to identify success and shortcomings in implementation process to inform improvement in programing. The PERM will specifically address the following objectives:
3.0 Methodology
The consultant is expected to develop a detailed research methodology based on their understanding of the terms of reference. The final research methodology shall be agreed upon between the consultant and the Consortia partners.
While the onus to choose the study design and data collection methodologies is left to the consultant, the consortia strongly recommend that both quantitative and qualitative methods should be used. The quantitative methods shall include use of questionnaire to capture beneficiary specific experiences while qualitative methods such as focus group discussions shall be used to capture community or group experiences. The focus group discussions shall be conducted with groups of beneficiaries selected on the basis of sex, age, occupation or a combination. However, the final methods have to be agreed upon between the consultant and Consortia.
It is recommended that a mix of both purposive sampling and random sampling methodologies should be used. Purposive sampling will ensure that issues that affect the beneficiaries as a group are captured through the focus group discussions while random sampling will ensure that there is reduced bias on information that will be obtained from the beneficiaries within the purposively targeted areas. The consultant will be responsible in determining the sample size of the study. In determining the sample size the consultant shall ensure that the sample size is representative of the population targeted and satisfy the assumptions of statistical techniques. This is particularly important to ensure that results obtained from the sampled beneficiaries are generalizable to the entire group beneficiaries.
The study area and sampling include the 13 districts where the programme is implemented. The thirteen districts are: Eyl, Xudur, Las Cannod, Afgouye, Badhan, Bosasso, Burco, Baidoa, Dollow, Lughaya, Salahley, El-Afweyn and Odweyne.
4.0 Management of the Consultancy and Reporting
The consultants to undertake the assignment will report directly to the M&E Manager for SomReP.
5.0 Authority and Responsibility
6.0 Logistics
The consultants will be responsible for their own logistics as such the budget should reflect both professional and operational costs. SomReP’s role will include coordinating and linking the successful firm with the partners.
7.0 Proposal Content
Proposals from Consultants should include the following information (at a minimum)
8.0 Required Skills, Experience and Competence
SomReP is looking to engage the services of a qualified consultancy firm to undertake the PERM assignment. The consultancy firm should have the following skills and expertise;
9.0 Evaluation Criteria
9.1 Technical Evaluation
The evaluation of bids received towards this request will be based on the following technical evaluation criteria:
9.2 Mandatory Documents
The listed documents are the minimum mandatory requirements to do business with World Vision.
9.3 Financial Evaluation
All interested bidders are requested to submit their proposal in English and by email to somo_supplychain@wvi.org on or before 31st August 2022. Proposals should be submitted in three distinct/separate attachments, namely. Mandatory Requirements, Technical Proposal and Financial Proposal (Bidders who will combine both technical and financial proposals shall be disqualified)
EMAIL TITLE SHOULD BE; – Post Emergency Response Monitoring (PERM) SIDA and SDC Emergency Drought Response Project
Bids received after deadline shall not be considered
[1]The pool funds are generally very effective at supporting localized crisis and the average amount per response is USD 100,000
[2] For example selling off assets, family splitting, charcoal production, etc
[3] For example repair damaged irrigation canals and other productive assets to quickly return to productive activities
Clarification of Bidding Document
A prospective bidder making an inquiry relating to the tender document may notify WVS in writing at caroline_njuki@wvi.organd joel_okumu@wvi.org. WVS will only respond to requests for clarification received no later than 24/8/2022.
All interested bidders are requested to submit their proposal in English and by email to somo_supplychain@wvi.org on or before 31st August 2022. Proposals should be submitted in three distinct/separate attachments, namely. Mandatory Requirements, Technical Proposal and Financial Proposal (Bidders who will combine both technical and financial proposals shall be disqualified)
EMAIL TITLE SHOULD BE; – Post Emergency Response Monitoring (PERM) SIDA and SDC Emergency Drought Response Project
Bids received after deadline shall not be considered