FCA works to enable people to break the circle of poverty and violence. We are a rights-based actor, a Finnish organization with 70 years of experience, with operations in 15 countries. FCA is Finland’s largest NGO in development cooperation and second largest provider of disaster relief. Our action is guided by international human rights standards and principles. We realize our mission and vision through development cooperation, humanitarian assistance and advocacy work. We contribute to positive change by supporting people in the most vulnerable situations within fragile and disaster-affected areas. We consider three thematic areas as central to sustainable change: the right to peace (R2P), livelihood (R2L) and quality education (R2QE).

In Somalia and Somaliland FCA has been working under a right to peace thematic areas since 2008 including governance and reconciliation projects and later has expanded in quality education (R2QE) thematic area.

Primary purpose of the position:

To manage and provide support to procurement and logistics processes.

Main tasks:

• To manage procurements, supervise procurement and logistics coordinator and driver.
• Manage and support all procurement related processes in collaboration with coordinator, including for examples:
• Support supplier registration and filing of all related documentation in the department.
• Collect and update data entry of procurement related tasks and ensure all details are always up to date.
• Support and follow up with suppliers and finance department to ensure timely payment of suppliers on a weekly basis.
• Track the outstanding payments to suppliers and notify the Procurement and Logistics Coordinator on a weekly/monthly basis, update suppliers accordingly where necessary.
• Consolidate monthly procurement reports and submit it to Management Team.
• Develop document management.
• Provide support in managing Inventory & Stock Management and ensure rules and regulations are followed.
• Manage the maintaining and updating approved vendor database, with a sufficiently wide range of Contractors to provide adequate competitive bids.
• Lead the drafting of the Procurement Plans, based on information obtained from program and finance personnel, in liaison with the Procurement & Logistics Coordinator.
• Support in drafting of tender dossiers for issuance to tenderers, in liaison with the Procurement and Logistics coordinator.
• Ensures all quotations and bids are timely and properly received.
• Make sure that all procurement documents are prepared for Procurement Committee.
• Manage inspections of supplies, when necessary.
• Any other duty assigned by Head of Operations and Administration.

Other reporting responsibilities and internal cooperation parties:

• Procurement & Logistics Coordinator.
• Procurement Committee.
• Security Coordinator

Experience:

• Relevant degree in Supply chain/Procurement and Logistics Management from a recognised institution and additional qualifications in CIPS will be an added advantage.
• Five-year relevant experience from a reputable NGO or institution, previous experience in humanitarian organization will be an added advantage.
• High integrity, pro-active, stable, robust character, and a good team-player
• Excellent analytical and negotiation skills.
• Proven commitment to accountability practices.
• Proven ability to prioritize tasks, meet deadlines, and work with limited supervision
• Excellent knowledge on both software
• Good management, communication, teamwork, capacity building and report writing
• Ability to work independently, when necessary, set realistic goals, and work within agreed timelines
• Excellent command of English

Application process:

Please apply by using the link no later than on 23rd August 2022. Applicants will be short-listed and contacted for an interview on a progressive basis.

The position will be filled as soon as possible and it is a fixed-term employment until 9th September 2023, with six-month probation period. The compensation is based on FCA salary scale and the candidate’s level of experience.

Finn Church Aid (FCA) is Finland’s largest development co-operation organization and the second biggest organization in Finland working in humanitarian aid. FCA is a founding member of the international aid alliance of churches, ACT Alliance. We seek positive change by supporting the most vulnerable people in fragile contexts. We specialize in supporting local communities’ right to peace, livelihoods and quality education. Qualified and interested candidates irrespective of age, gender, race, religion or ethnic affiliation are encouraged to apply for the vacancy.

FCA practices zero tolerance against child abuse. FCA’s Child Safeguarding Policy applies to all FCA staff. FCA has zero tolerance concerning aid diversion and illegal actions and may screen applicants against international lists to ensure due diligence and compliance with Anti-money Laundering and Combating the Financing of Terrorism requirements.

FCA is certified against the Core Humanitarian Standard on Quality and Accountability (CHS)