Programme Assistant (BMM)

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Internal candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context:

The Better Migration Management (BMM) programme, a regional, multi-year, multi-partner programme co-funded by the European Union (EU) Trust Fund for Africa and the German Federal Ministry for Economic Cooperation and Development (BMZ) coordinated by the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ). IOM is one the main implementing partners for the project along with UNODC, Expertise France, Italian State Police, CIVIPOL and the British Council.

The BMM programme takes a regional approach to improve the management of safe, orderly and regular migration in the region and support national authorities in addressing the smuggling of migrants and the trafficking in human beings within and from the Horn of Africa. More specifically, the programme is expected to strengthen national and regional migration governance in accordance with the global and regional frameworks; increase national and cross-border cooperation on trafficking and smuggling cases between investigation, prosecution, courts and other state as well as non-state actors in accordance with international standards; and improve the prevention of trafficking in persons and protection of vulnerable migrants at local, national and regional level ensuring appropriate assistance and support for victims of trafficking in human beings, taking into accounts the gender specificity of the phenomenon and the particular vulnerability of women and children. Under the BMM programme, IOM is contributing to the following results:

Migration Governance: Effective and coherent coordination between government institutions responsible for migration management at local, national, and regional levels is reinforced. The development of national policies and strategies on safe and regular migration is supported, and National legislation on safe and regular migration and related issues is improved.

National and Cross-Border Cooperation on Anti-Trafficking and Smuggling: The capacity of border authorities is strengthened in view of facilitated safe, orderly and regular migration and improved cooperation on trafficking and smuggling cases.

Prevention and Protection: Access to information on safe, orderly and regular migration for migrants or potential migrants, including potential victims of trafficking is improved, Protection of victims of trafficking (incl. victims of forced labour and children) and vulnerable migrants is improved, and access to sustainable solutions for victims of trafficking and vulnerable migrants is facilitated within the region.

Activities are implemented in coordination with the IOM Somalia’s Immigration and Border Management (IBM) and the Migration Protection and Assistance (MPA) units.

Under the overall supervision of the Deputy Chief of Mission (CoM), the direct supervision of the Programme Officer and in coordination with relevant units in IOM headquarters and the Regional Office (RO) for the East and Horn of Africa, the programme assistant will be responsible for supporting in the implementation monitoring/evaluation and coordination of BMM programme activities in Somalia and providing administrative support to the Mission as needed;

Core Functions / Responsibilities:

  1. Assist the programme officer in the overall implementation of the BMM programme in Somalia, in a timely manner, including monitoring and following up on administrative and technical aspects, in line with IOM’s policies and procedures, as well as donor requirements
  2. Provide administrative support in the project implementation including filing, preparing purchase and payment requests, following up of delivery and progress of activities and preforming other financial activities in coordination with procurement and resource management unit.
  3. Liaise with BMM programme partners and stakeholders including government, CBOs, NGOs, INGOs, UN agencies as needed for general coordination of activities.
  4. Conduct interview and/or activities with identified stakeholders/audience as requested by the programme officer to support the Regional Office implementation of BMM activities in Somalia.
  5. Provide general support in implementing BMM- IBM activities in specific the establishment of f two new IBMCs; organizing study visits for immigration officials; and coordinating the roll-out/ dissemination of the Immigration Law.
  6. Provide administrative support in implementing BMM-MPA activities in specific collecting, typing and filing documentation.
  7. Contribute to the preparation of all donor reports.
  8. Provide data to be used in the development of concept notes and project proposals.
  9. Attend meetings and events related to BMM or on other issues as requested by the Mission
  10. Perform other duties as assigned

Required Qualifications and Experience

Education

  • Bachelor’s degree with 2 year of relevant experience in social sciences, political science, international relation, law, or similar field from an accredited institution. Or
  • Minimum of High School Certificate with 4 years of relevant experience in the above field.

Experience

  • Relevant experience in implementing Migration management projects
  • Experience liaising with donors, government officials and other stakeholders
  • Ability to prepare clear and concise reports.
  • Knowledge and experience working with IOM’s administrative procedures a distinct advantage.
  • Experience in East and Horn of Africa (EHoA) region is an advantage**

Skills

  • In depth knowledge of the broad range of migration related subject areas dealt with by the Organization;
  • Report writing for regular briefs and donor reports.

Languages

• Fluency in English and Somali both written and spoken is required.

Required Competencies

Values

· Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

· Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

· Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 1

· Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

· Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

· Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

· Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

· Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

· Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.

How to apply

Interested candidates should submit CV and a cover letter indicating the Special Vacancy Notice Number (SVN No.), Position Title and the Duty Station with three professional referees and their contacts (both email and telephone) to: recruitmentsomalia@iom.int