Background Information – PSC

Peace and Security Cluster

The UNOPS Peace and Security Cluster (PSC) is a principal service provider in the field of mine action with the United Nations Mine Action Service (UNMAS), UNDP, UNICEF, Governments of mine-affected countries and other mine action partners. The Head of Cluster is responsible to administer, provide support and oversight of the day-to-day management of the Project Field offices, both according to the client requirements and in line with UNOPS rules and regulations. It is headed by the Head of Cluster who has the overall authority and accountability for the performance of the Peace and Security Cluster on behalf of its clients.

UNMAS

United Nations Mine Action Service (UNMAS) is a division of the Office of Rule of Law and Security Institutions (OROLSI) in the Department of Peacekeeping Operations (DPKO). UNMAS is mandated by the United Nations General Assembly (RES/68/72) to ensure an effective, proactive and coordinated response to the problem posed by a wide range of explosive hazards. Legislative mandates also recognize UNMAS technical expertise in responding to threats posed by unsecured and unsafe conventional weapons and ammunition stockpiles. As an office within DPKO, UNMAS supports peacekeeping and special political missions in accordance with Security Council mandates.

UNMAS as a component of the United Nations Support Office in Somalia (UNSOS) provides explosive hazard management capacities, including mitigation, to AMISOM as part of a logistical support package. Non-lethal tactical advice and analysis are delivered by UNMAS technical advisors located in each AMISOM Sector Headquarters and at AMISOM Force Headquarters, who support AMISOM planning and operations. UNMAS support includes both enabling (“operate in spite of IEDs”) and response (“defeat the device”). As a component of the UN Mission in Somalia (UNSOM) UNMAS also supports the Federal Government of Somalia, including the Somali Police Force, Somali Explosive Management Authority and National Security Advisor.

Background Information – Job-specific

Somalia

Since 2009 UNMAS has been mandated through the UNSOS to support the African Union Mission in Somalia (AMISOM) with training and mentoring in explosive ordnance disposal (EOD) and improvised explosive device – defeat (IED-D), provided the relevant specialized equipment and the use of explosive detection dogs (EDD). The AMISOM support project is the core UNMAS project and contains a number of sub-projects within the whole. In addition, UNMAS is mandated through the United Nations Assistance Mission in Somalia (UNSOM) to deliver projects associated with: Weapons and Ammunition Management; stabilization and employment; humanitarian demining; EOD/IEDD with the Somali Police Force, and capacity development with the State body for Explosive Hazard Management and the coordination of humanitarian demining. UNMAS, a component of the UN Department of Peacekeeping Operations Office of Rule of Law and Security Institutions, draws upon project management services from UNOPS for implementation of its field operations.

Functional Responsibilities

*CANDIDATES WITH NO UN OR UNOPS EXPERIENCE ARE ENCOURAGED TO APPLY *Qualified female candidates are strongly encouraged to apply The Project Manager for Police and Somalia Security Force (SSF) will work under the guidance and supervision of the UNMAS Somalia Head of Projects Unit (HPU). S/he is responsible for the management, delivery, and performance of assigned projects supporting capacity building of Somali police and military. S/he is expected to meet and exceed the organization’s performance and delivery goals. Stakeholder Management:

•  Establish a solid working relationship with relevant Somalia authorities, contractors, suppliers, international partners, and other key stakeholders;
•  Manage communications and ensure stakeholders are aware of project activities, progress, exceptions and are in a position to accept handover products;
•  Advise UNMAS on issues that may impact the achievement of outcomes (including issues of sustainability and post-project requirements such as maintenance);
•  Manage the information flows between the Project and UNMAS Programme team.

Delivery and Performance:

•  Develop and maintain project plans;
•  Implement approved project plans (including the establishment of milestones);
•  Embed sustainability dimensions including social and gender inclusion, environmental and economic aspects into the project life cycle;
•  Manage the production of the required products, taking responsibility for overall progress and use of resources;
•  Liaise with relevant external suppliers or account managers;
•  Authorize Work Packages;
•  Advise the Head of Projects Unit of any deviations from the plan;
•  Participate in coordination meetings with the UN including Protection Cluster and UNCT as well as meeting with relevant stakeholders;
•  Identify and manage risks so that maximum benefit to UNMAS and stakeholders is achieved;
•  Work with the Programme team on financial agreements and contribution agreements;
•  Monitor and evaluate the performance of service providers;
•  Identify and report potential business opportunities for UNOPS/UNMAS to the supervisor;
•  Identify and report threats to UNOPS/UNMAS internal business case to the supervisor;
•  Participate in regular update meetings with UNOPS/UNMAS portfolio managers to discuss progress, risks, and issues that may emerge to ensure the project stays on track;
•  Represent the Head of Projects Unit in supporting key stakeholders to identify and improve operational processes relevant to project implementation continuously.

Procedures:

•  Follow the Project Management Cycle Instructions and ensure that all organizational policy is complied with (Organizational Directives and Administrative Instructions);
•  Prepare/adapt the following plans for approval by the Project Board: I. Project Initiation Documentation; II. Stage/Exception Plans and relevant Product Descriptions;
•  Prepare the subsequent reports:
•  Highlight Reports
•  End Stage Reports
•  Operational Closure Checklist
•  End Project Report
•  Handover Report (as applicable)
•  Support UNMAS Programme team in maintaining the UNOPS administrative and financial files, as required;
•  Ensure that all expenditure complies with UNOPS Financial Rules and Regulations (FRR);
•  Manage budgets, cash flow and obligations to ensure that deliverables are met and payments to contractors and personnel are received on time;
•  Understand and manage UNOPS overheads, allocable charges, and related corporate charges as they apply to the project;
•  Understand the unique structures of the UN and budget appropriately for personnel;
•  Manage and remain accountable for expenditures against the budget (based on accurate financial reports);
•  Where the Project Manager has no delegation as a committing officer, s/he retains these responsibilities and will monitor and instruct/request others to carry out the essential commitments and disbursements.

Knowledge Management:

•  Participate in, and advocate PM’s participation in, relevant Communities of Practice;
•  Actively interact with other PMs and the PM community to share case studies, lessons learned and best practice on the Knowledge System;
•  Provide feedback to Practice Leads on policy, supporting guidance with an aim towards continuous improvement of UNOPS policies in coordination with UNMAS based on the learning from project deliverables;
•  Complete lessons learned as per reporting format;
•  Incorporate lessons learned from others as per planning format.

Personnel Management:

•  Lead and motivate the project management team;
•  Ensure that behavioral expectations of team members are established;
•  Ensure that performance reviews are conducted;
•  Identify outstanding staff and bring them to the attention of the management;
•  Have a thorough understanding of UNOPS personnel contract modalities (including ICA and Staff);
•  Select, recruit and train team as required by project plans;
•  Perform the Team Manager role, unless appointed to another person(s);
•  Perform Project Support role, unless selected to another person or corporate/programme function;
•  Ensure safety and security for all personnel and comply with UNDSS standards.

Competencies

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.(for levels IICA-2, IICA-3, LICA Specialist- 10, LICA Specialist-11, NOC, NOD, P3, P4 and above)

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education/Experience/Language requirements

Education

•  Advanced university degree (Master’s Degree or equivalent) with 5 (Five) years of relevant experience; OR
•  A first-level university degree (bachelor’s Degree or equivalent) with 7 (seven) years of relevant experience; OR
•  Substantial experience with a minimum of 11 years in civilian police, military or private security may be accepted in lieu of formal education.

Experience

•  Relevant experience is defined as an experience in Business Administration, International Relations, Political/Security Development Studies, Project Management, Project Development, Project Administration or related field.
•  Minimum 2 years of Progressive experience in project development or management, with focus on monitoring & evaluation, reporting, and/or coordination is required;
•  Experience in Capacity Building is desired;
•  Experience in Client Relations Management, Stakeholder Management, Knowledge Management or Contracts Negotiation is required;
•  Experience working with Governments to coordinate activities, strengthen capacity and advocate is desired.

Languages

Fluency in English (reading, writing and speaking ) is required.Contract type, level and duration

Contract type: Staff (Fixed-term Appointment) Contract level: (ICS10), P3 Contract duration: Fixed-term staff contracts – ‘One year initially, renewable subject to satisfactory performance and funding availability’ For more details about United Nations staff contracts, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/UN-Staff-Contracts.aspxAdditional Considerations

•  Please note that the closing date is midnight Copenhagen time
•  Applications received after the closing date will not be considered.
•  Only those candidates that are short-listed for interviews will be notified.
•  Qualified female candidates are strongly encouraged to apply.
•  UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
•  Work life harmonization – UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
•  For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
•  For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
•  The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

Background Information – UNOPS

UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.

Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations.

With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.

A flexible structure and global reach mean that we can quickly respond to our partners’ needs while offering the benefits of economies of scale.