REQUEST FOR PROPOSAL –Re-Advertisement- Professional consultancy for supervision and certification of irrigation infrastructural works in Puntland-Somalia
Organization: CEFA
Opening Date: 15 August 2022
Closing Date: 13 September 2022
Please see the complete REQUEST FOR BIDS and BIDDING DOCUMENTS at the following link: https://e-fop.org/posts/62f9f86772eb4200182300bb
Tender No: REF: FSSFS-CEFA 2022 08
SECTION 1–LETTER OF INVITATION TO SUBMIT TECHNICAL AND FINANCIAL PROPOSALS
To:
(Name of the consultant)
Re: Professional consultancy for supervision and certification of irrigation infrastructural works in Puntland-Somalia.
Dear Madam/Sir:
a. Component A: IRRIGATION AND CLIMATE-SMART TECHNOLOGIES DEVELOPMENT
i. Support to the sustainable management of the irrigation infrastructures.
ii. Construction and Rehabilitation of irrigation infrastructures.
iii. Application of climate-smart technologies for irrigation infrastructures.**
b. Component B: SUSTAINABLE AGRICULTURE AND LIVESTOCK DEVELOPMENT
· B1: SUSTAINABLE AGRICULTURE DEVELOPMENT
i. Training farmers on sustainable agriculture practices and techniques, with a specific focus on the palm dates value chain.
ii. Support in developing a private sector-led supply of inputs.
iii. Value chain capacity building for private sector traders, businessmen and producers.
iv. Establishment of a date processing unit.
· B2: SUSTAINABLE LIVESTOCK DEVELOPMENT
i. Value chain capacity building for private sector traders, businessmen and producers**
ii. Introduction and adoption of a ‘Holistic Natural Resources Management (HNRM) approach for sustainable management of rangelands
iii. Increase small ruminant productivity through genetic improvement and feed technology.**
iv. Capacity building for public (Veterinary Officers) and private (CAHWs – Community Animal Health Workers) and public veterinary service providers on disease control.**
v. Deployment of a methodology for Livestock Body Condition Scoring and Assessment**
c. Component C: CAPITALIZATION OF KNOWLEDGE MANAGEMENT
i. Promote and strengthen collaboration with agricultural extension service providers and local authorities through short courses, workshops and provision of critical research inputs.
ii. Capitalization of Knowledge and Documentation of Best Practices.
FSSFS CEFA 2022-02-LOT 1A
Rababble and Shimbirely
Construction of Irrigation Network in Rababble and Shimbirely- Puntland, Somalia
3 months of construction plus 3 months of Defect liability period
FSSFS CEFA 2022-02-LOT 2A
Rababble and Shimbirely
Shallow well protection and solar works in Rababble and Shimbirely- Puntland, Somalia
3 months of construction plus 3 months of Defect liability period
FSSFS CEFA 2022-02-LOT 2B
Jilab-Garowe and Barokhle
Solarization of Borehole and Shallow well in Jilab-Garowe and Barokhle Puntland, Somalia
3 months of construction plus 3 months of Defect liability period
The consultant will be selected under Quality and Cost-Based Selection (QCBS) *method in accordance with the procedures set out in the IFAD Procurement Handbook which are provided on the IFAD website[1]. **
1. Objectives of the consultancy
The main objective of the consultancy is to ensure proper quality to the physical implementation of the civil works for the construction/rehabilitation of targeted infrastructures as per the design within the stipulated time frame and budget.
To achieve the stated objective, CEFA wishes to engage a qualified and experienced Consulting Firm to execute the assignment on contract basis. The consultant shall have a proven track record and extensive hands-on experience in feasibility study, planning, design and supervising construction of irrigation and solar projects in developing countries especially in East Africa. The consultant shall have good knowledge and understanding in working within smallholder farmers in implementation of irrigation projects in Somalia. Specifically, the individual MUST have successfully undertaken supervision of at least two (2) irrigation construction supervision projects.
2. Description of the works
The main works to be undertaken by contractors and to be supervised by the consultant comprise the following:
1. Construction of Irrigation Network in Rababble and Shimbirely- Puntland, Somalia-FSSFS CEFA 2022-02-LOT1A
i. Conveyance-125m long-63mm Diameter Pipe
ii. Mainline- 220 m long-63 mm diameter pipe
iii. Submains- 1149 m long -40mm diameter pipe
iv. Bubbler lateral tubes 608 m 12 mm diameter
2. Shallow well protection and solar works in Rababble and Shimbirely- Puntland, Somalia -FSSFS CEFA 2022-02-LOT2A
3. Solarization of Borehole and Shallow well in Jilab-Garowe and Barokhle Puntland, Somalia -FSSFS CEFA 2022-02-LOT2B
Location of the proposed locations
The proposed works will be in:
3. Scope of the consultancy
The scope of services for all the construction supervision will be:
· Construction supervision;
· Post construction supervision services.
3.1. Construction supervision
The consultant will be tasked to conduct the following three main duties:
To achieve the above main objectives the consultant will undertake the following specific tasks as the Engineer responsible for the works:
3.2. Post construction services
During this phase the Consultant’s tasks shall include the following:
4. Reporting/Deliverables
The Consultant shall prepare and submit to CEFA the following reports and documents, in English, and in a format approved by CEFA/Project Engineer. Electronic copies shall be in Microsoft Office format and in Adobe pdf format. All reports and documents relevant to the services, including maps, field survey notes, computer programs, shall become the property of CEFA.
4.1. Inception Report
The Inception Report for the construction supervision services shall be submitted within 2 weeks of the last site handing over to the contractor. It shall include the following:
· The Consultant’s state of mobilization;
· Any changes to the composition of the Consultant’s team;
· Proposed methodology for carrying out the services, including quality, progress and cost control, and ensuring compliance with environmental protection and other requirements;
· Proposed site communication procedures and recordkeeping;
· Detailed program of work, showing time, duration and personnel, as well as inter-relationship between activities;
· Contractor mobilization status and any preliminary progress of works
· Format of Lot Completion Reports and progress report.
4.2. Summary Progress reports
A summary progress report will be produced by the consultant upon completion of at least 50% works by the contractor. This report will form the basis of making interim payment to the contractors. Progress reports shall be submitted for each lot.
These reports shall cover:
· Project Summary information
· Physical works completed at the time of report
· Social, Environmental and Monitoring checklist duly analysed with recommendations and action points
· Interim Payment Certificate
· Progress Photographs.
4.3. Lots completions reports
Lots Completion reports shall be submitted within two weeks after at the end of construction for each lot.
These reports shall cover:
· Project Summary information
· Physical and technical aspects of completed works specific to a particular site location
· Financial summary on the contractors
· Interim Payment Certificate
· Quality of construction;
· Schedules of change of scope, variations orders and claims;
· Discussion of major problems and recommendations to address same;
· Supervision activities carried out for the lot
· Social and Environmental issues addressed within the project
· Photo plates for the construction process and final product
· Site handing over certificates
4.4. Final Completion Report
Within two weeks completion of the Defect liability Works, the Consultant shall prepare a Final Report for each lot which will form a comprehensive record of all the construction works for all farms including any changes or modification of designs, problems encountered and solutions, recommended operational procedures, expenses and variations. The Final Report shall include the following among others:
· Project Summary information
· Financial and physical summary of the Works;
· Final payment certificates
· Summary of contract data and variation orders;
· Engineering report;
· Schedules of change of scope, variations orders and claims;
· List of defects and remedial measures taken by contractors
· As-built drawings, in hard copies and CDs;
· Copies of important Project records properly indexed and presented as annexes to the Main Report;
· Photo plates for the construction process and the final product
· Completion certificates
5. Academic Qualifications and Experience of the consultant
5.1. Lead Consultant/supervisor (Civil/Agricultural Engineer)
· The Consultant will be a qualified and competent professional in Civil/ Agricultural/ Water/ Environmental/ Hydraulic Engineering with a minimum of 10 years’ experience in design and supervision of irrigation projects. The lead consultant/Supervisor must have designed or supervised at least 2 pressurised irrigation projects of a similar nature, in sub-Saharan African countries within the last 5 years.
· The candidate must posses a BSC. Degree in Civil/ Agricultural/ Water/ Environmental/ Hydraulic Engineering from a reputable institution of higher learning.
· He/she will be responsible for the overall coordination and management of the site’s Contractor’s services to ensure the satisfactory fulfilment of the requirements. He/she shall perform all the functions of the Engineer’s Representative, as defined in the Construction Contract. Specific duties and responsibilities will include but not limited to:
· To be the link between CEFA and the consulting Firm, and CEFA and the selected contractors
· Coordinate, direct and supervise the professional and technical staff in the performance of their specific duties;
· To accept and execute any delegated duties by CEFA project manager and represent CEFA interests in the execution of the works
· Provide overall supervision and contract administration of the construction Works;
· Approve the Contractor’s work program, monitor progress of Contract implementation, and in case of delays advise on remedial actions as required;
· Prepare Inception, progress, completion reports and Final Reports;
· Liaise with CEFA/Project Engineer in all matters relating to the implementation of the Scheme and ensure that CEFA /Project Engineer is adequately appraised of all happenings on the Scheme site;
5.2. Inspector of works
· The Inspector of works will be a qualified and competent professional/technician in Civil/ Agricultural/ Water/ Environmental/ Hydraulic Engineering with a minimum of 6 years of experience in the design and supervision of irrigation projects. The Inspector of works must have supervised or constructed at least 2 pressurised irrigation projects of a similar nature, in sub-Saharan African countries within the last 5 years.
· The candidate must possess a Minimum Diploma in Civil/ Agricultural/ Water/ Environmental/ Hydraulic Engineering from a reputable institution of higher learning.
· He/she will work under the direction of the Lead Consultant or supervisor to implement decisions of the supervisor in coordination and management of the site’s Contractor’s services to ensure the satisfactory fulfilment of the requirements.
· Specific duties and responsibilities will include but are not limited to:
· Take part in the site handing over
· Observe construction work on-site to ensure they are compliant with specifications and BoQs
· To be present at each site during critical installations as the supervisor may deem necessary.
· Provide technical guidance to the contractors in executing the works
· Communicating to the contractors the directions, orders, and variations given by the lead supervisor
· Take field measurements and accreditation/Certification of the completed works and report to the lead supervisor
· Participate in the final inspection of the Works;
Please see the complete REQUEST FOR BIDS and BIDDING DOCUMENTS at the following link:https://e-fop.org/posts/62f9f86772eb4200182300bb
CEFA Regional Office in Nairobi
Brookside Close, off Brookside Grove- Westlands
Attn: Concetta Bianco – CEFA Program Manager
Or alternatively to the following email address:
procurement@cefakenya.com