Supply & Logistics Specialist, (NOC), Mogadishu, Somalia, #122384 (Temporary Appointment – 364 days)
Job no: 556859
Position type: Temporary Appointment
Location: Somalia Division/Equivalent: Nairobi Regn’l(ESARO)
Department/Office: Mogadiscio, Somalia
Categories: Health, Emergency, Supply Management
UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.
Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.
And we never give up.
For every child, Health
UNICEF Somalia | UNICEF Somalia
How can you make a difference?
Job organizational context: Supporting the goals and objectives of the Health programme, the incumbent will work across the different health programmes both development and emergency, International Organization including other UN agencies (UNFPA), health authorities, NGOs implementing partners.
The Supply and Logistics Specialist reports to the Health Manager (#115325) and is responsible for coordination of all procurement, supply chain planning and management support for the health section. This includes: i) ensuring all SOs are accurately raised in a timely manner in consultation with the health manager, fully authorized and re-authorized as needed; ii) providing weekly updates on progress of SOs; iii) liaising with S&L, SD service providers on matters related to procurement.
The supply chain operations include understanding the epidemiology of the diseases, policies and guidelines in country, planning for commodity supply, quantification and good understanding of the mortality and morbidity data, procurement, contracting, customs clearance, import permit for import restricted drugs, warehousing, in country transport and distribution.
The supply and Logistics specialist i) establish and schedule plans for procurement, distribution and coordinate transport planning with Logistics Unit/ contracted transporters, field office and Consignees ii)coordinate all tasks related to the distribution of health supplies to program sites for both Emergency and regular program, prepares Release Orders for all health section and ensure processing with the Logistics Unit, track and ensure delivering are fully completed, reports on distributions, collects warehouse stocks arrivals and distribution. iii) Update programme/ project supply plan for new SOs/POs and changes/updates on arrivals of supplies and Provide inputs for program reports and provision of any required logistics and supply data to as may be required by program managers/officer.
The incumbent contribute the Demand Information Management ensuring reliability, timeliness and usefulness of all supply chain data including volumes and values: Liaising with health authorities, NGO partners and UNICEF zonal offices supply chain managers on matters related to Health Supply System Strengthening, the specialist contribute to the over all supply chain capacity building.
Key function, accountabilities and related duties/tasks
Management of the Supply team
- Prepare the annual work plan for the Supply team; determine priorities/targets and performance measurements and monitor work progress to ensure that results are achieved according to schedule and performance standards.
- Supervise and coach team members, ensure timely performance management of staff. In collaboration with Supply Division, Regional Office and the global supply community, ensure knowledge sharing and learning is prioritized in order to continuously build capacity of individuals and the team.
- In consultation with supervisor, ensure establishment and maintenance of operational capacity to handle CO supply chains, including staffing (appropriate staffing structure, timely recruitment, clarity of roles and responsibilities) and contracting of third party services if applicable (e.g. customs clearance, warehousing, transport, distribution)
Supply chain service delivery and emergency response
- In consultation with supervisor, provide input to the programme management from planning, implementation and evaluation. Advice on supply requirements for programming. Ensure appropriate planning, implementation, monitoring and evaluation of the supply chain operations, including completion FCDO, KFW and other health programme supply & distribution plans.
- Follow and report on supply performance indicators measuring programme/ projects PSM performance
- Analyze consumption patterns data and the epidemiology of the country to influence procurement plans and quantification decisions for , essential supplies and services that contribute to results for children,
- In coordination with Supply Section, establish and use of long term agreements (LTAs), contracting of services and contractors to ensure effective and efficient purchase and distribution of commodities, while maintaining the highest level of quality of product, value for money, integrity, ethical standards and accountability.
- Ensure orders are placed on time and monitor delivery of commodities to the correct destinations.
- Ensure timely customs clearance of supplies entering the country. Ensure appropriate warehousing, inventory management and in-country transport in support of the country programme implementation to avoid stock outs of essential commodities.
- Ensure appropriate vendor management practices e.g. supply performance reviews are established and applied.
- Analyze supply dashboards, implementation rates of key performance indicators and supply information/data from various systems and conduct root cause analysis of supply chain bottlenecks and challenges, with a view to drive improvements and ensure efficient and effective supply chains for children.
- In consultation with supervisor, develop an emergency supply & logistics strategy based on risk assessment analysis and Programme assumptions. Ensure an emergency supply and logistics preparedness action plan for the CO is established in line with Core Commitments for Children in Humanitarian Action (CCC), and implemented (establishment of relevant LTAs and frame agreements for emergency response, prepositioning of stock, and training of staff in the country office).
- Participate in high level emergency coordination, implementation and monitoring meetings with internal and external partners and establish close collaboration with Logistics Cluster/National Logistics Working Group if such is activated/existing.
- In collaboration with supervisor, establish strong working relations with Regional Chiefs of Supply/Regional Chief of Operations, as well as Supply Division and the supply section in the country office, to align with global and regional approaches and initiatives in supply chain management.
Collaboration with programme and implementing partners
- In collaboration with supervisor, develop close collaboration with programme sections through involvement in programme design, planning, and preparation for implementation of supply components as well as monitoring and evaluation. Establish accountability framework with programmes, for delivery of results for children.
- Provide supply input to donor dialogue, and support development of supply components of proposals to donors including budgeting, quantification, accountability mechanisms and use of innovative financing mechanisms for supplies, services and construction works.
- Support assessment of and collaboration with implementing partners including civil society, establishment of Programme Cooperation Agreements (PCAs), and monitoring of supply components under Harmonized Approach to Cash Transfers (HACT).
- Develop and maintain partnership and collaborative relations with Government, UN organizations and bilateral counterparts in supply and logistics activities including harmonized and collaborative procurement.
4. Technical and advisory support to government/national systems
- Promote/drive supply chain strengthening and change management initiatives with governments and partners, to ensure efficient and effective supply chains for children supplies and commodities
- Provide input to capacity development initiatives in the area of supply chains for children, in close collaboration with programme colleagues. Support supply components of health systems strengthening and improvements in the use of LMIS as might be relevant in the country context.
- Advisory support to Governments/national systems in defining and determining supply solutions for children, such as use of procurement services; supply financing solutions; local market development; private sector engagement.
5. Innovation, products and markets
- Contribute to pilots and support the actual roll-out of new products and services, in close collaboration with Supply Division.
- Promote critical thinking, innovative approaches and good practices on supply chain management within the organization as well as with externals to ensure effective and efficient supply chains for children.
- Further to analysis of supply spend and related procurement strategies, in collaboration with supervisor run initiatives to ensure local market development where relevant
To qualify as an advocate for every child you will have…
- An advanced university degree is required in Business Administration, Management, Economics, Supply Chain Management, Logistics, Procurement, Pharmacy, Health or relevant first-level university degree (Bachelor’s) in conjunction with a valid relevant professional certification in supply chain and logistics management is required.
- *A first level university degree (Bachelor’s) in a relevant technical field (as identified above), in conjunction with seven (7) years of relevant work experience in supply, logistics, procurement, contracting, administration and/or other directly related technical field, may be accepted in lieu of an advanced university degree.
- A minimum of five (5) years of relevant experience, at the national and international levels, in supply, logistics, procurement, contracting, administration and/or other directly related technical fields is required.
- Health supply chain management experience an advantage
- Work experience in development and humanitarian contexts
- Working in Emergency and resource limited country experience has an advantage.
- Fluency in English is required. Knowledge of another official UN language or local language of the duty station is considered as an asset.
For every Child, you demonstrate…
UNICEF’s Core Values of Care, Respect, Integrity, Trust, Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: https://uni.cf/UNICEFValues
UNICEF competencies required for this post are…
(1) Builds and maintains partnerships(2) Demonstrates self-awareness and ethical awareness(3)Drive to achieve results for impact(4)Innovates and embraces change(5) Manages ambiguity and complexity(6)Thinks and acts strategically(7)Works collaboratively with others.
During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.
UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic. We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements. UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.
UNICEF’s active commitment towards diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable candidates are encouraged to apply.
UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments are also subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.
Advertised: Nov 06 2022 E. Africa Standard Time Application close: Nov 12 2022 E. Africa Standard Time