TERMS OF REFERENCE
Third Party Monitoring and Verification Consultancy
Humanitarian Initiative Just Relief Aid (HIJRA) is an international humanitarian and development organization that positively contributes towards improving the living standards and conditions of those adversely affected by disasters and conflict in the Horn and East Africa.
HIJRA is embarking on a programme to offer Third Party Monitoring Services in Somalia. HIJRA shall work across the Donor’s entire multi-sectoral intervention portfolio in Somalia, with the aim of providing greater access to field locations, verification and validation of programme data, thereby enhancing the quality of data collected, and ensuring a higher frequency of data collection and project site visits. This will ultimately promote greater accountability, enhance risk management and improve learning insights for better programme performance.
The specific objectives that the project aims to achieve are to:
TYPES OF MONITORING ACTIVITIES
The selected individual will conduct different types of monitoring activities; the minimum set will include:
HIJRA’s supported services will be monitored with regard to the below criteria:
1. Availability of services:
Assessment of the extent to which the provider has met its service delivery commitments in the Work Plan (including staff, supplies and equipment etc.), as well as the adherence to technical parameters and specifications, such as Bill of Quantities, and verification of progress and distribution reports.
2. Relevancy/Appropriateness of services:
Assessment of whether the designed services (including supplies) match needs of the local population. Identification of service delivery gaps in terms of quantity and quality, and challenges faced.
3. Accessibility of services:
Assessment of accessibility of services by target groups living in the programme area in terms of physical and geographical accessibility, economical accessibility/affordability, information accessibility, operational accessibility (e.g. Working hours, availability of phone lines, appointment system) and discrimination.
HIJRA’s activities cover the South Central, Somaliland and Puntland regions of Somalia.
1. Development of Methodology, Tools and SOPs:
All tools and procedures for monitoring should be agreed with HIJRA. All relevant forms will be developed by the organization and approved by HIJRA. The minimum types of monitoring will include:
2. Training of Teams:
A training of project and monitoring staff is required to ensure that they understand HIJRA mandate, programme and partnerships, and that they understand the structure of the data to be collected, compiled and analysed. The organization will facilitate this training, with the support of HIJRA staff.
3. Third party monitoring team:
To conduct the monitoring visits, the consultant should be able to mobilize a trusted team, including personnel for:
4. Review Meetings:
Frequent meetings with HIJRA, and an introductory meeting with partners will be needed at the beginning of the contract. At least monthly meetings with the project team will be required to debrief on the implementing partners. These meetings will be arranged by the organization. If possible, these meetings should be held with the presence of the field monitoring team.
5. Data Compilation/ Analysis/ Reporting:
The consultant will ensure sufficient capacity is in place for data analysis and reporting. Each month a report should be submitted, as well as each quarter and a final one. Analysis should include access and security updates and maps.
15th November to 31st December 2019
The following outputs are expected of the consultant
Individual consultant Profile
Interested Individuals are requested to send their technical and financial proposals to firstname.lastname@example.org by 20th of November 2019. Please include ‘TPM Consultancy’ in the subject field of the email.