TOR FOR MAINTENANCE OF SERVICES FOR SOLAR, GENERATORS, AND AIR CONDITIONERS
World Vision (WV) is an international Christian relief, development, and advocacy organization working in more than 100 countries to create lasting positive change in the lives of children, families and communities to overcome poverty and injustice.
WV Somalia has field Offices in Somaliland, Puntland, South West, and Juba Land states uses Solar, Electrical power, and Generator power system and Air Conditioners installed to serve ICT Equipment (server room, switches, printers, and access points), lighting, Air conditioners as well as Water and Sanitation sector sites.
World Vision Somalia’s aim is to identify a supplier(s) to undertake Maintenance and Repair of Power (Solar, Generators and Air Conditioners) at WV Somalia field Offices.
It is the purpose of this Request for proposal (RFP) to solicit responses from qualified suppliers on the below among other requirements as laid down by this document: –
The supplier shall plan twice a year Preventive Maintenance visits to inspect and maintain the equipment according to the manufacturer’s recommendations to proactively avert possible failure.
The supplier shall ensure that sites are visited at least once per 3 calendar months for Preventive Maintenance purposes by maintaining a service schedule to be shared and agreed upon with World Vision.
The regular quarterly Preventive Maintenance activities outlined shall be recorded as completed using the supplier’s Preventive Maintenance record and job cards sent to World Vision.
While on site to carry out Preventive Maintenance activities, the supplier should observe the general Generators. Solar and Air conditioners units’ condition, and notify World Vision of any anomalies. Supplier will do this through a Report including the works to be carried out and/or parts to be replaced then proceed to fix, unless the issue is external to Power, Solar, Generators case a Corrective Maintenance ticket shall be raised to World Vision to follow up accordingly and have responsible parties resolve.
World Vision reserves the right to audit all completed maintenance activities for Quality Control purposes.
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The cost of any spare parts to be used in the quarterly Preventive Maintenance or for Corrective Maintenance shall be provided on ‘Spare Part Pricing Schedule’ for review and approval. Payment for the same shall remain fixed for the contract period.
The supplier is responsible for dimensioning the required spares holding for the sites under their control and working with World Vision to ensure that such spares are available within a timeframe that allows for Mean Time To Repair KPIs.
The supplier is required to adhere to the following guidelines:
4. Evaluation Criteria:
Bidders, willing to be considered for Maintenance and Repair of Power (Solar, Generators and Air Conditioners) Services are expected to furnish WV with among others the following vital information, which will be treated in strict confidence by WV.
shall clearly indicate the total cost of carrying out the service/or supplying the goods as follows: –
A prospective bidder making an inquiry relating to the tender document may notify WVS in writing at caroline_njuki@wvi.organd joel_okumu@wvi.org. WVS will only respond to requests for clarification received no later than 5th June 2022. It is the responsibility of the bidder to obtain any further information required to complete this RFP. All correspondence related to the contract shall be made in English.
All interested bidders are requested to submit their proposal in English and by email to somo_supplychain@wvi.org on or before 10th June 2022. Proposals should be submitted in three distinct/separate attachments, namely. Mandatory Requirements, Technical Proposal and Financial Proposal (Bidders who will combine both technical and financial proposals shall be disqualified).
EMAIL TITLE SHOULD BE; – MAINTENANCE OF SERVICES FOR SOLAR, GENERATORS, AND AIR CONDITIONERS
Bids received after deadline shall not be considered.
APPENDIX
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Our Solar power system have the following models: –
Gen: OLY0000HD4J00625 MODEL: GEP18-4 , type Olympian
Model PEP 17
S/N FGWPEP17CD4L05331
LG AC 32 wall unit
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All interested bidders are requested to submit their proposal in English and by email to somo_supplychain@wvi.org on or before 10th June 2022. Proposals should be submitted in three distinct/separate attachments, namely. Mandatory Requirements, Technical Proposal and Financial Proposal (Bidders who will combine both technical and financial proposals shall be disqualified).
EMAIL TITLE SHOULD BE; – MAINTENANCE OF SERVICES FOR SOLAR, GENERATORS, AND AIR CONDITIONERS
Bids received after deadline shall not be considered.