[ Procurement Officer]

Save the Children is the world’s leading independent organisation for children. We work in 120 countries. We save children’s lives; we fight for their rights; we help them fulfil their potential.

We work together, with our partners, to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives.

We have over two million supporters worldwide and raised 1.9 billion dollars last year to reach more children than ever before, through programmes in health, nutrition, education, protection and child rights, also in times of humanitarian crises.

Following a major transition, our international programmes are now delivered through a merged operation with 15,000 staff, managed through seven regional hubs and reporting to a relatively small, central office. We’re changing to become more efficient, more aligned, a better partner, a stronger advocate, a magnet for world-class people and relevant for the 21st century.

ROLE PURPOSE:

The Procurement Officer is responsible for providing all procurement support requested by the programs as well as handling documents and filing. In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly Contract Duration: 12 Months

Location: Hargeisa

•  Review procurement requests received and prepared RFQs based on the thresholds and organize for committee meetings, CBA and timely minutes preparation.
•  Receive qua rterly procurement plans from the p rogram managers and implement as per the procurement delivery date.
•  Responsible for delivery follow up and coordination with warehouse focal point by providing Pos/ contracts for incoming stock to adequately confirm both required quality and quantity.
•  Ensure procurement pr ocedures are carried out in line with Save the Ch ildren policy and t he Minimum Standards of procurement.
•  Ensure donor procurement policies, guidelines and specific requirements are strictly met.
•  Ensure all department requests for each month is consolidated and delivered as per the required delivery timeline providing regular updates, coordination, and communication.
•  To establish and maintain good contacts with suppliers, government offices, UN agencies and other NGOs regarding logistical matters
•  Carry out market surveys and maintain an up-to-date databa se of suppliers
•  Provide support to the storekeeper in handling supplies and stocks where p ossible
•  Ensure time ly sharing of solicitation documents w ith the suppl iers and do efficient follow up for timely bid return.
•  Timely organization of bid opening and ensu re to finalize minutes of the bi d/ committee consensus on time.
•  Coordinate with the fleet the assistant on timely submission of vehicle data, invoices of rented vehicles and other service providers for timely payment.
•  Ensure to meeting supply chain reporting requirement on monthly basis on 1 st of every month c7D6KJS Dgn9WK
•  Ensure Save the Children and donor procurement policies, guidelines are strictly followed for every transaction.
•  Preparing BI-weekly procurement tracker and share with all relevant budget holders as well as the area Supply chain manager
•  Respons i ble f or suppl ier mapping and quarterly market price update to ensure market dynam ic is met.
•  Res pons i ble f or c o ntract management of Hargeisa and field transferred procurement regarding payments of the contr actors by keeping proper records for the payment pack.
•  Suppo rt in t he preferred supplier and FWA process in Somaliland with the supply chain manager.

Custom clearance (as may require)

•  Ensure timely preparation of tax exemption requests and the transit approvals for quick release of shipment from the sea and airports.
•  Ensure tax exemption paperwork and clearance permits are fully filed for future reference.
•  Follow up with DHL for original shipment documentations in preparations for tax exemption request.

QUALIFICATIONS AND EXPERIENCE

•  Previous experience of managing a similar work.
•  Bachelor of Business administration/ supply chain management
•  Experience in working
•  Minimum 3 years proven work experience in Logistics within a busy working environment such as a private company or INGOs
•  Good English language command.
•  Good computer and writing skills.
•  Good communication and interpersonal skills.
•  High level of integrity and ability to work as part of a professional team

Ability to work under pressure to meet tight deadlines

Please apply in English saving your CV and covering letter as a single document, including your salary expectations for this role. To see a full a job description, please visit our website at www.savethechildren.net/jobs

We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse. Employment is subject to our Child protection standards including background checks and adherence to our Child Safeguarding Policy

Save the Children is an equal opportunity employer and seeks to employ and assign the best qualified talent.

Disclaimer: Save the Children International does not charge any kind of fee at whichever stage of the recruitment process and does not act through recruitment agents.

Location: Hargeisa

Employee Status: Fixed Term

Closing Date: Feb 24, 2022