SPECIAL VACANCY NOTICE

Open to Internal and External Candidates

Position Title: Programme Assistant (LHD)

Vacancy Number: SVN/IOMSO/002/2020

Duty Station: Mogadishu, Somalia

Classification: General Service, Grade G5**

Type of Appointment: Short term, six months with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 09 February, 2020

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context:

Somalia endured 22 years of conflict which forced most Somalis to leave the country. Some of them ended up as refugees in neighbouring countries and others in countries such as the United States, Canada, the United Kingdom, Norway, Sweden, Finland, among others. The mass exodus resulted in depleted institutions with inadequate capacity to fulfil their mandates. Today, most institutions in Somalia still lack capacity to contribute to the country’s development.

Cognizant of the importance of functioning institutions to future peace and stability in Somalia, IOM Somalia makes one of its core missions to assist the Somali Government to rebuild its state institutions. Since 2009, IOM has been working with government authorities through its Labour and Human Mobility (LHD) programme. LHD is IOM primary diaspora recruitment mechanism to help rebuild Somalia. LHD is in the process of recruiting more Somali diaspora from all over the world to contribute to a new Somalia.

Under the overall supervision of the Chief of Mission for IOM Somalia and under the direct supervision of the Programme Manager – LHD, the Programme Assistant (LHD) will be responsible for providing support in the timely implementation of the programme for Somalia. In particular, he/she will:

Core Functions / Responsibilities:

1. Coordinate Labour and Human Mobility (LHD) programme meetings with partner institutions, UN agencies, and other international partners.
2. Support proper implementation of LHD programme activities at the field level in coordination with the Programme Manager.
3. Facilitate orientation sessions of LHD experts/local Advisors on the programme i.e. insurance, contracts and conditions for payments; travel; security and the overall objective of the LHD programme.
4. Conduct regular site visits to the institutions where the LHD participants are assigned to discuss performance-related matters and identify challenges that IOM may need to address to ensure a conducive work environment.
5. Coordinate with authorities in the institutions to verify that LHD contracts are signed and LHD administrative procedures are followed such as bank forms and vendor forms for the MIDA participants.
6. Provide regular written and oral reports to the LHD Programme Manager on the activities in Mogadishu as well as regional states.
7. Closely monitor all Labour and Human Mobility (LHD) activities on the ground; identify deviations and propose corrective actions.
8. Organize logistics for meetings with government authorities, MIDA participants and other partners including preparation of the agenda, venue and taking minutes of meetings
9. Follow up on participants for reporting requirements and compile the programme tracking system to ensure that report submission is on track, and that all participants meet their contractual obligations.
10. Close monitoring and tracking of participants in cases of emergency.
11. Verify if all IOM Diaspora experts meet IOM procedures and submit collecting R&R and travel tickets for LHD participants on the ground.
12. Perform any other duties as may be assigned.

Required Qualifications and Experience

Education

• University degree in Political Science, or Social Sciences, Business Administration, International Relations, International Law or a related field from an accredited academic institution with three years of relevant professional experience; or
• High School Degree with five years of experience in the above field.

Experience

• Working experience in programme development, implementation, monitoring, and reporting is an advantage.
• Experience performing work in international or non-governmental organization(s).
• Experience working in instructional capacity building, governance, and development. Experience working with the Somali diaspora is an advantage.
• Proficient in Microsoft Windows. Experience with web design or video editing, and website management is an advantage.
• Knowledge of IOM’s administrative procedures and administrative functions is an advantage.
• Experience working with Somali Institutions and Somali Government officials.

Languages

Fluency in English and Somali is required.

Required Competencies

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 1

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.